• Prepare necessary filing documents for timely filing of U.S. and foreign patent applications and prosecution documents • Work closely with patent practitioners to create meaningful portfolio insights for our clients • Help us continue our growth trajectory by delivering the highest quality service possible • Assist with additional administrative tasks like preparing client contracts, scheduling meetings, preparing quotes, and booking travel • Ensure that team members and clients are aware of and on top of all relevant deadlines • Manage information flow between email and our various software systems and our team members and clients • Develop and maintain processes to drive internal efficiencies

• Own the Discovery Lifecycle: Lead the end-to-end e-discovery process, including researching electronic records, mapping data environments, and managing the defensive gathering of information. • Drive Data Preservation: Design, implement, and audit legal hold policies to ensure all relevant information is captured and secured across our tech stack (Slack, Jira, AWS, etc.). • Bridge the Gap with Outside Counsel: Serve as the primary point of contact for outside counsel, ensuring they have the materials needed for litigation while preventing redundant work or over-collection. • Investigative Fact Finding: Proactively identify internal witnesses, document their knowledge, and assist in preparing them for depositions and discovery. • Policy Architecture: Draft and implement critical legal policies, including how OpenLoop handles service of process, litigation workflows, and media inquiries. • High-Volume Management: Efficiently handle routine subpoena requests and discovery motions without losing sight of larger litigation milestones.

Title: Director of Paralegal Services Location: Tampa United States Job Description: ID2026-13996 Category Administration/Human Resources Position Type Regular Full-Time Overview Lewis Brisbois, a national full service AmLaw 100 law firm, is seeking a Director of Paralegal Services for our Tampa, FL office. The Director of Paralegal Services will lead the creation of a centrally managed firmwide program consisting of approximately 200 paralegals operating in more than 55 offices and is responsible for the day-to-day operations, service delivery, and management performance of all paralegals in the Firm. This role is foundational to elevating the paralegal function from a decentralized administrative group into a strategic, revenue‑enhancing operational department. Critical to the success of this role is an individual that possesses the ability to build the structure, standards, and operational oversight necessary to transform these independent pockets into a cohesive, high‑performing department. This position reports to the Chief Administrative Officer. Responsibilities The Director will be responsible for designing and implementing the full paralegal operating model, including: - Firmwide organizational structure and governance with defined levels, centralized oversight, and consistent job standards - Workload, staffing, and utilization management, ensuring the correct work goes to the correct paralegal, at the right level, and at the proper time—improving efficiency and reducing bottlenecks - Standardized processes and quality controls across all practice groups, resulting in predictable, consistent work product regardless of location - Compensation bands, bill rate alignment, and a unified hours model to ensure fairness, transparency, and profitability in conjunction with our HR team - Training, development, and career pathing to build a sustainable talent pipeline and grow legal secretaries and paralegals into higher‑value, revenue‑producing roles. - Offering and tracking CLE courses and requirements - Firmwide performance management using consistent evaluation tools, competency matrices, and measurable expectations in conjunction with HR - Technology alignment and automation, including workload assignment tools, utilization dashboards (Grid, Iridium), and standardized platforms for eDiscovery, trial prep, DMS (iManage), and legal research. - Operational policies, best practices, and developing a comprehensive paralegal handbook that unify timekeeping, overtime, remote work, and client‑facing expectations - Change management and communication across all offices to ensure smooth adoption and clear visibility into progress - Long‑term program governance, including annual reviews of staffing levels, billing rates, utilization trends, and continuous improvement initiatives Lewis Brisbois is not accepting search firm submissions for this position. #LI-HYBRID #LI-AR1

• Provide comprehensive legal and administrative support to solicitors, with a primary focus on property and transactional matters. • Assist solicitors with the preparation and management of legal files from commencement to completion • Draft legal documents, correspondence, contracts, settlements, and court or transactional documentation • Conduct legal and title searches, due diligence, and file reviews • Liaise with clients, financial institutions, government bodies, agents, and other legal practitioners • Prepare and lodge documents via PEXA, including settlements and financial adjustments • Complete and manage SRO Duties Online transactions & ATO forms (e.g. ATO FRCGW & PEXA GST Form), including duty assessments and lodgements • Prepare settlement statements and coordinate settlement timelines • Ensure compliance with relevant legislation and procedural requirements • Manage matters using Smokeball, including: • File creation and matter workflows • Document automation and precedents • Task and deadline management • Accurately record time, disbursements, and expenses in Smokeball Billing • Assist with invoicing, trust accounting processes, and end-of-matter reconciliation • Maintain accurate electronic and physical files • Ensure compliance with firm policies, confidentiality obligations, and professional standards • Assist with trust account administration and record-keeping • Support practice improvements and process optimisation