• Manage complex calendars for senior stakeholders across multiple time zones • Schedule internal and external meetings while ensuring efficient use of executives’ time • Anticipate and resolve calendar conflicts, scheduling overlaps, and last minute changes • Coordinate meeting logistics and ensure executives are fully briefed and prepared • Maintain visibility across multiple stakeholders’ schedules and priorities • Handle domestic and international travel arrangements, including flights, hotels, and ground transportation • Coordinate with travel providers or appointed travel partners to ensure bookings are accurate and aligned with executives’ preferences • Prepare clear and complete travel itineraries • Process, track, and reconcile executive expenses in line with company policies • Maintain complete and accurate records of receipts, submissions, and approvals • Use internal expense systems and tools efficiently • Manage communication through Outlook, email, and other internal systems • Provide administrative follow through on action items, documents, and executive requests • Maintain a high level of confidentiality and professionalism in handling sensitive information

• Manage the VP’s calendar by prioritizing meetings, resolving conflicts, and ensuring alignment with strategic priorities • Manage team calendars and meeting requests to support overall scheduling needs • Coordinate domestic and international travel, prepare detailed itineraries, and manage expense reporting through Concur • Prepare, proofread, and edit materials, presentations, and reports for executive and cross-functional meetings • Manage and assist with event planning, meetings, and all key meetings within the Medical Affairs function to ensure seamless execution and alignment • Track decisions, deliverables, and follow-ups to ensure accountability and timely execution • Provide onboarding support for new vendors and agencies, ensuring they have the required access, documentation, and enablement materials • Manage contracts, SOW submissions, vendor onboarding, route agreements for review and approval in partnership with Legal and Finance • Track and manage event budgets, ensuring financial accuracy and reporting transparency • Coordinate with the hiring team to support the build-out of the Medical Affairs organization • Handle confidential information with professionalism, discretion, and sound judgment • Partner with other administrative staff to maintain consistency, alignment, and coverage across departments

• Manage the senior executives calendar, including scheduling focus time, client meetings, internal syncs, and events with excellent timing and context awareness. • Organize and triage email inbox, draft responses, and ensure timely follow-up on key action items. • Prepare professional business communications, reports, decks, and internal documents. • Coordinate meetings with internal teams, clients, vendors, and partners, including logistics and materials preparation. • Create agendas, capture notes, and track action items for key meetings. • Track deadlines, deliverables, and project follow-ups across multiple initiatives. • Maintain CRM hygiene and support pipeline administration as needed. • Support proposal workflow and sales process administration (scheduling, document assembly, version control, and routing for review). • Assist with time tracking and billing support (reminders, data collection, and coordination with finance/ops). • Triage and route incoming client service escalations. • Serve as a liaison with professionalism and a client-centric mindset. • Handle confidential information with strict discretion. • Assist with occasional personal tasks and travel coordination as needed.

• Own and manage the principal’s calendar, scheduling, and meeting logistics • Prepare structured daily and weekly briefing materials with context and objectives • Manage email triage and support executive communications • Coordinate travel arrangements and logistics • Support speaking engagements and event coordination • Conduct industry research and deep dives across investment and business topics • Gather and synthesize information from multiple sources into clear reports • Produce concise, high-quality written summaries and insights • Track key themes, trends, and strategic signals across investments • Drive timelines and execution across investment and venture initiatives • Maintain dashboards and track project progress • Coordinate deliverables and follow-ups across multiple projects • Support tracking of deal flow and investment activity • Maintain and update CRM systems across investor and partner relationships • Coordinate investor communications and private events • Assist with diligence materials and documentation • Track relationship notes and engagement history • Support selective personal logistics and coordination needs • Assist with operational execution of a consumer-facing subscription project • Coordinate administrative and operational tasks as required