IMPORTANT - Watch this quick Loom video on how to get hired: https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0 - C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT. - PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH Job Title: Administrative Assistant Job ID: COLAYI1 Industry: New Home Organization Location: LATAM / PH Job Status: Part Time (20 hours/week) - Scaling to 30 and 40 per week Work Schedule: TBD (aligned with U.S. business hours) Compensation: $6 - $8 per hour Target Start Date: ASAP Role Overview About the Client: The client is a growing U.S.-based home services company that focuses on improving and organizing residential spaces through efficient upgrade solutions rather than full renovations. The team operates in a fast-paced, small business environment where collaboration, ownership, and strong organization are highly valued. This market is currently expanding, which means new systems are being built and team members have the opportunity to grow alongside the business. About the Role: The Client is seeking a proactive, highly organized General Administrative Virtual Assistant to support the owner of a fast-growing home organization franchise. This role is designed for a self-starter who thrives in a startup environment where systems are being built in real time. The Virtual Assistant will support internal coordination across CRM management, tracking spreadsheets, events preparation, and administrative follow-ups. This is not a customer-facing sales role, but rather a structured operations support position for someone who enjoys keeping systems updated, maintaining accuracy, and helping a growing team stay organized behind the scenes. Key Responsibilities • Update CRM stages from first contact through install based on notes from the owner and sales team • Maintain clean tracking spreadsheets for active opportunities, follow-ups, and next steps • Sync updates between CRM and spreadsheets so both reflect the same status • Add and standardize notes, tasks, and follow-up dates • Track follow-ups for leads, current customers, and referral partners • Set reminders for check-ins and next-step confirmations • Monitor partner project lists and confirm items are moving forward • Research and compile event opportunities and targeted event lists • Coordinate with event managers to confirm dates, costs, requirements, and deadlines • Track payments, logistics details, and key milestones for events • Track supplies requiring lead time and confirm orders are placed on schedule • Pull QuickBooks expense reports provided by the owner • Enter marketing spend into ROI tracking software • Keep campaign lists organized for performance review • Prepare a simple monthly marketing spend summary for the owner • Communicate with the owner and sales team to gather updates and clarify next steps • Help simplify and standardize shared spreadsheets for team usability • Support special projects based on weekly priorities Qualifications & Skills • Strong experience using Google Sheets or Excel for tracking and organization • High attention to detail and consistency • Reliable internal communication and responsiveness • Comfortable working with repetitive administrative tasks and occasional one-time projects • Ability to manage multiple moving parts without losing follow-ups • Experience with any CRM or sales operations tracking (preferred) • Experience with events coordination, logistics support, or operations administration (preferred) • Experience supporting a small business or startup-style team (preferred) • Proactive and organized work style • Strong quality and follow-through mindset • Friendly and professional internal communication • Comfortable taking ownership of keeping systems clean and accurate Submit your application today and take the first step toward your next great opportunity!

• Provide high-level administrative support to the CAO, including managing an extremely active calendar of appointments, scheduling meetings, and coordinating travel arrangements. • Assist Executive Assistant to the CEO/President in organizing 4 Board Meetings per year. • Assist in coordinating meeting logistics (room setup, catering, technology, manage RSVPs, etc.) in advance of two in-person Board meetings. • Operate as staff lead for the Ambassador Council meeting to provide coordination and communication with Council, NFF President & CEO, and Chief Advancement Officer in cultivating and managing Council prospects and maintaining Ambassador Council Recruitment Pipeline. • Create and maintain efficient records of Ambassador Council member and candidate background information, outreach, and interactions. • Prepare and edit correspondence, communications, presentations, and other documents, sometimes confidential and facilitate signing personalized messages from the Executives at NFF. • Arrange complex and detailed travel plans, itineraries, and agendas. • Prepare and compile documents for travel-related meetings, working with appropriate project managers when necessary. • Assist in outreach to current and potential donors on behalf of the CAO. • Accurately complete expense reports. • Provide logistical assistance with advancement related events. • Work with the CAO and NFF staff to ensure adequate resource materials are generated to advance strategic priorities and enhance the execution of the President/CEO/Boards vision and Management Team's strategic efficacy. • Maintain communication contact records for the CAO within the appropriate databases. • Organize agenda/materials for bi-weekly Advancement Direct Report meeting. • Provide scheduling support. • Prepare key briefings for meetings. • Organize notes / action items from meetings. • Complete other duties as defined by the CAO.

This is a remote position. About VirtuallyinCredible VirtuallyinCredible is a people-first success story, growing from a single Virtual Assistant to a powerhouse team of over a thousand home-based VAs. We are dedicated to providing excellent client service while fostering a supportive, growth-oriented, and rewarding environment for every team member. We are looking for a highly capable and organized General Virtual Assistant to become a key player in our growing operations. If you thrive in a challenging yet supportive remote setting, we want to hear from you! As a GVA, you will be essential in delivering outstanding support and maintaining seamless operations for our clients: - Client Communication & Support: Manage calls, emails, and general communications, acting as the primary point of contact. - Core Administrative Functions: Efficiently handle critical tasks such as A/R, A/P, work order processing, lease renewals, compliance documents, and detailed email management. - Marketing Assistance: Contribute to client marketing efforts, including social media management. - Adherence & Reporting: Diligently follow client-specific Standard Operating Procedures (SOPs), stay updated on company guidelines, and provide necessary data, updates, and reports to the leadership team. - Ambassadorship: Represent VirtuallyinCredible’s core values in all professional interactions. Requirements Technical and Home Office Requirements: - Dedicated, Quiet Home Office (Conducive to professional calls). - Work Shift: Must be willing to work the Graveyard Shift. - Connectivity: Minimum 10 Mbps internet connection with a backup plan, plus reliable electricity with a power backup. - Windows PC: Minimum 12GB RAM and an AMD Ryzen 5 2200 / i5 8th gen processor or higher (Windows 11). - Mac: Minimum 8GB RAM (macOS Sequoia, Sonoma, Ventura, or Tahoe).

​​Looking for Philippines-based candidates Job Role: Virtual Assistant Compensation range: $1,400 AUD - $1,700 AUD / Monthly Engagement type: Independent Contractor Agreement Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time. Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote, so you'll be able to work from home. Who The Client Is: Our client is an allied health and community support provider delivering personalized care to individuals in home and community settings. Their multidisciplinary team offers services such as therapy, daily living support, and care coordination, with a strong focus on improving independence, wellbeing, and overall quality of life through tailored, evidence-based approaches. Role Overview: We are looking for a proactive and detail-oriented Virtual Assistant to support daily operations across sourcing, admin, and light marketing tasks. This role suits someone who is highly organized, tech-savvy, and confident working independently. Key Responsibilities: - Conduct LinkedIn sourcing and outreach to identify and engage potential candidates or leads - Managing and tracking recruitment tasks including soft onboarding - Manage calendars and book appointments independently - Handle general administrative and VA tasks to support the team - Maintain and update records across CRM systems, forms, and scheduling tools - Assist with light Canva design work and basic social media management and scheduling  - Communicate professionally with clients and stakeholders