National Forest Foundation

• Responds to common employee questions on benefits, policies, and payroll coordination. • Maintains HRIS data accuracy and personnel records. • Track key HR metrics and identify trends to generate reports for leadership decision-making. • Assists with performance cycle administration and training. • Provides administrative support for employee relations documentation. • Ensures compliance across multi-state employment environments, including workplace safety, OSHA requirements, and workers compensation intake. • Supports engagement strategies and culture initiatives. • Administers employee benefits programs and serves as a liaison with benefit providers. • Process benefit enrollments and changes, audit carrier invoices, and submit approved billing Payables; partner with payroll on accurate deductions. • Assists with annual benefits open enrollment and communication materials. • Support leave of absence requests, communicating leave policies, and procedures. • Promotes a respectful, inclusive workplace aligned with NFF’s core values. • Demonstrates NFF values in all interactions and HR processes. • Escalates complex or sensitive issues to P&C leadership as appropriate.

• Conduct community engagement, fundraising and project management for the reconstruction of recreation areas, restoration of natural resources, and improvement of forest health on the Umatilla and Wallowa-Whitman National Forests. • Work with U.S. Forest Service staff to support planning and improvement of hiking trails, reservable guard stations, and other recreation assets as well as natural resource improvement projects as needed. • Network with organizations, agencies and others in Northeast Oregon and the Pacific Northwest to advance the activities on the Umatilla and Wallowa-Whitman National Forests. • Oversee contractors implementing on-the-ground projects in coordination with U.S. Forest Service staff to ensure successful project completion in a timely and financially responsible manner. • Manage contracts, invoices and finances for all NFF related projects on the Umatilla and Wallowa-Whitman National Forests. • Maintain and manage administrative processes, including the management and tracking of program and project budgets. • With support of NFF’s Partnerships Program, work to expand the base of supporters and partners in the region by actively pursuing funding opportunities from government sources, foundations, corporations and individuals to support existing and new projects and opportunities to improve the National Forests. • Serve as a point of contact for NFF conservation and development activities in Northeast Oregon.

• Provide high-level administrative support to the CAO, including managing an extremely active calendar of appointments, scheduling meetings, and coordinating travel arrangements. • Assist Executive Assistant to the CEO/President in organizing 4 Board Meetings per year. • Assist in coordinating meeting logistics (room setup, catering, technology, manage RSVPs, etc.) in advance of two in-person Board meetings. • Operate as staff lead for the Ambassador Council meeting to provide coordination and communication with Council, NFF President & CEO, and Chief Advancement Officer in cultivating and managing Council prospects and maintaining Ambassador Council Recruitment Pipeline. • Create and maintain efficient records of Ambassador Council member and candidate background information, outreach, and interactions. • Prepare and edit correspondence, communications, presentations, and other documents, sometimes confidential and facilitate signing personalized messages from the Executives at NFF. • Arrange complex and detailed travel plans, itineraries, and agendas. • Prepare and compile documents for travel-related meetings, working with appropriate project managers when necessary. • Assist in outreach to current and potential donors on behalf of the CAO. • Accurately complete expense reports. • Provide logistical assistance with advancement related events. • Work with the CAO and NFF staff to ensure adequate resource materials are generated to advance strategic priorities and enhance the execution of the President/CEO/Boards vision and Management Team's strategic efficacy. • Maintain communication contact records for the CAO within the appropriate databases. • Organize agenda/materials for bi-weekly Advancement Direct Report meeting. • Provide scheduling support. • Prepare key briefings for meetings. • Organize notes / action items from meetings. • Complete other duties as defined by the CAO.

• Develop, manage, and guide new and existing NFF’s growing programs of work across assigned National Forests within the Rocky Mountain Region (Region 2) of the US Forest Service. • Work with the U.S. Forest Service to develop, modify, manage, and track large-scale Stewardship Agreements, Challenge Cost Share Agreements, and Participating Agreements associated with forest restoration projects (e.g., hand thinning, mechanical thinning, etc.), recreation enhancement projects, and collaborative conservation efforts. • Work with local, state, and federal partners and private landowners to develop scopes of work for large-scale, cross-boundary forest health and wildfire risk reduction projects. • Work with local, state, and federal partners to develop scopes of work for complex recreation infrastructure projects. • Lead the advertisement, negotiation, and awarding of multiple contracts for services related to on-the-ground implementation of forest health, wildfire risk reduction, and recreation infrastructure projects. • Work directly with contractors, consultants, nonprofit organizations, agency partners, and private landowners to manage the effective and efficient implementation of forest health, wildfire risk reduction, and recreation infrastructure projects. • Develop and manage innovative funding mechanisms. • Expand the base of private sector supporters and partners by actively pursuing funding opportunities and creating new development opportunities. • Provide collaborative conservation expertise and facilitation support for priority regional initiatives. • Manage program and project budgets and reporting associated with grants from federal, state, and local government sources, as well as philanthropic support from corporations, foundations, and individuals. • Support expansion of the base of private and public-sector supporters and partners by actively pursuing funding opportunities, creating new development opportunities, and writing grants. • Build and maintain close and mutually beneficial relationships among federal and state agency partners, local government, tribal partners, nonprofit organizations, and the NFF to implement effective community-based conservation partnerships. • Maintain a breadth of knowledge about current trends, emerging issues, policy interventions, and innovations in the field of conservation programming to enhance the NFF strategic efficacy. • Serve as a point of contact for the NFF’s conservation activities in the Rocky Mountain Region. • Supervise up to five project and program Coordinators in the Rocky Mountain Region, as needed. • Provide oversight, coaching, and regular guidance for a broader team across the Region.

• Provide programmatic leadership to successfully plan, develop, implement, and manage a portfolio of restoration and forest resilience projects. • Facilitate collaborative efforts and manage complex funding mechanisms. • Supervise program staff and collaboratively work with NFF’s technical advisory teams and the U.S. Forest Service. • Support and supervise up to four staff by helping develop their scopes of work, provide networking and fundraising support, and professional development guidance. • Lead collaborative development of field team strategies and work plans. • Work directly with contractors, consultants, nonprofit organizations, agency partners, and/or private landowners to coordinate the on-the-ground implementation of stewardship projects. • Oversee the advertising, negotiation, and awarding of contracts for services related to project implementation. • Manage program and project budgets and reporting associated with agreements and contracts with federal, state, local governments, and contractor services. • Provide collaborative conservation expertise and facilitation support for priority regional initiatives. • Draft and revise meeting agendas and facilitation-related meeting materials. • Expand existing partnerships with local National Forest Service partners.

• Coordinates outgoing service contracts, purchases, and other actions to advance conservation investments nationwide. • Works closely with Conservation Awards and program staff to coordinate the procurement of services and goods. • Supports contracting and procurement policies while ensuring compliance with funding terms and conditions. • Develops procurement strategies for pending solicitations and assists in the development and review of requests for proposals. • Reviews contract/amendment language for consistency with policies and requirements and provides input on matters for additional review. • Reviews and drafts contracts/amendments, negotiates changes with project leads and vendors, and recommends language updates to templates. • Serves as a resource to staff and prospective vendors, ensuring compliance with relevant policies and procedures. • Trains and mentors staff on current procurement processes and requirements.

• Coordinate outgoing service contracts and other similar actions to advance the organization's operational and administrative procurement needs. • Work closely with NFF’s Marketing, Information Technology, Finance, People and Culture, and administrative teams to coordinate the procurement activities. • Lead vendor solicitations and review and negotiation of complex vendor contracts. • Develop and implement risk management strategies and due diligence processes. • Advise leadership on risk exposure and recommend contract modifications. • Serve as a resource to staff and prospective vendors, guiding through defined processes. • Train and mentor staff on current procurement processes.