• Manage emails and schedule appointments efficiently • Conduct web and property research to generate leads • Create and update property listings on platforms such as **Zillow, Craigslist, Turbotenant, Zumper, and Stessa** • Prepare and format documents (Word, Excel, PDF conversions) • Assist with budget tracking and general administrative tasks

Robert is seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative support to senior executives. In this role, you will manage schedules, coordinate meetings, handle correspondence, and assist with day-to-day tasks to ensure efficient operations. Your ability to anticipate needs, communicate effectively, and maintain confidentiality will be vital in supporting our leadership team. You will serve as a key liaison between executives, staff, and external stakeholders, contributing to the overall productivity and success of Robert. If you are a detail-oriented multitasker with excellent interpersonal skills, we invite you to join our dynamic team. Responsibilities - Manage and organize executives’ calendars, appointments, and travel arrangements. - Coordinate meetings and prepare agendas, reports, and presentations. - Handle incoming communications including emails, phone calls, and correspondence. - Assist with personal and professional tasks as required to streamline executives’ schedules. - Liaise with internal departments and external partners effectively. - Maintain confidential documents and ensure information privacy. - Manage expense reports and process administrative tasks as needed.

• Create, send, and manage invoices accurately and on time • Track outstanding payments and follow up with clients as needed • Maintain organized, up-to-date financial and operational records • Provide day-to-day administrative and operational support • Assist with light reporting across platforms (e.g., sales, marketing performance) • Ensure all tasks are completed consistently following established processes

• Receive and review all incoming communication (hundreds/day) for the CEO. • Determine priority, and summarize and/or distribute contents to appropriate staff for action. • Draft emails for CEO to review & send. • Ensure follow up within a timely manner (within two business days). • Manage the CEO’s very full meeting and travel calendar. • Manage travel logistics including booking travel & lodging (primarily domestic, some international) and expense management. • Schedule meetings with internal and external stakeholders. • Identify and prioritize the most sensitive matters. • Safeguard the CEO’s time and support them in setting boundaries. • Support in prioritizing work and planning work blocks. • Support meeting preparation (such as funder briefings, All Staff meetings). • Coordinate signatures (boards, funders). • Serve as a liaison between the C-Suite and stakeholders, partners, colleagues, staff, funders, and the Board. • Take notes and manage action items. • Arrange domestic travel and logistics for the C-Suite. • Provide in-person support at events and meetings such as the Leadership Team Retreat, C-Suite Retreat, Annual Staff Retreat, and select partner or funder gatherings. • Track and reconcile expenses. • Identify opportunities for efficiency and implement systems to take advantage of them. • Update CRM and do related data tracking. • Anticipate potential challenges and independently resolve them.