Center for Tech and Civic Life

• Support People & Culture hiring processes to ensure a seamless and efficient hiring workflow. • Help create job descriptions and update other hiring materials. • Act as a primary point of contact for applicants, ensuring they are supported and informed throughout the hiring journey. • Support People + Culture with a variety of tasks including: Note taking and meeting facilitation support, Drafting staff-facing materials, Document retention and organization, Double checking work to maintain accuracy and efficiency, Providing coverage for other staff or filling gaps in department workflows. • Survey staff to inform People and Culture’s priorities. • Flag staff questions and concerns to the Senior Talent Manager/Director.

• Receive and review all incoming communication (hundreds/day) for the CEO. • Determine priority, and summarize and/or distribute contents to appropriate staff for action. • Draft emails for CEO to review & send. • Ensure follow up within a timely manner (within two business days). • Manage the CEO’s very full meeting and travel calendar. • Manage travel logistics including booking travel & lodging (primarily domestic, some international) and expense management. • Schedule meetings with internal and external stakeholders. • Identify and prioritize the most sensitive matters. • Safeguard the CEO’s time and support them in setting boundaries. • Support in prioritizing work and planning work blocks. • Support meeting preparation (such as funder briefings, All Staff meetings). • Coordinate signatures (boards, funders). • Serve as a liaison between the C-Suite and stakeholders, partners, colleagues, staff, funders, and the Board. • Take notes and manage action items. • Arrange domestic travel and logistics for the C-Suite. • Provide in-person support at events and meetings such as the Leadership Team Retreat, C-Suite Retreat, Annual Staff Retreat, and select partner or funder gatherings. • Track and reconcile expenses. • Identify opportunities for efficiency and implement systems to take advantage of them. • Update CRM and do related data tracking. • Anticipate potential challenges and independently resolve them.

• Contribute to a multi-organizational fundraising strategy. • Collaborate with partners to inform the overall strategy. • Execute CTCL-specific initiatives, and forecast contributed revenue. • Serve as a representative for CTCL and its programmatic partners when relevant. • Manage a portfolio of donors and foundations. • Manage relationships, and solicit gifts directly. • Write grant proposals. • Track and lead meetings both virtual and in-person meetings with donors and foundation staff, including travel to conferences, retreats, and events. • Support other individuals’ fundraising efforts as needed. • Conduct background research and prepare memos to equip others for donor meetings. • Help others apply for relevant grants. • Grow CTCL’s prospects pipeline. • Manage internal systems. • Establish and maintain a donor management system. • Oversee grant calendar, and coordinate with Communications department and legal counsel to facilitate timely input and review of related materials. • Maintain data integrity. • Serve as a member of CTCL’s leadership team. • Surface and consider cross-departmental questions, challenges, and feedback; act as a thought partner to inform responses. • Demonstrate organizational values and champion organizational decisions with staff, partners, and other external audiences.

• Lead field-building research program (REACH) and coordinate across projects • Develop annual research agenda and support project managers with research methods • Ensure alignment and cohesion across research projects • Promote collaboration and manage external partnerships • Evaluate project impact and support learning agendas