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Analysis. Strategy. Execution. Excellence.
Proposal Coordinator
Location
United States
Posted
140 days ago
Salary
0
Seniority
Mid Level
Job Description
Proposal Coordinator
DecisionPoint Corporation
• Attend all meetings for proposal efforts. • Assist in developing proposal templates, outlines, and compliance matrices. • Review, edit, proofread, and format proposal documents to ensure clarity, consistency, and compliance. • Conduct research to collect reference materials, past performance, resumes, technical content, and reusable components. • Coordinate creation of cover pages, graphics, tables, and visual elements for proposals. • Support compliance checks and ensure adherence to all solicitation instructions. • Assist with distribution of amendments and Q&A updates. • Coordinate facilities, virtual meeting rooms, and collaboration resources. • Manage repositories, version control, and file naming consistency. • Create and distribute meeting agendas, meeting minutes, etc. • Schedule color team review reminders: Pink, Red, Gold, and White Glove. • Send calendar invitations, manage RSVPs, and track review team assignments. • Facilitate data calls to SMEs, subcontractors, and contributors; track action items and responses. • Send automated or manual deadline reminders to contributors. • Enforce formatting standards including templates, styles, and document structure. • Support debriefs and lessons‑learned activities. • Assist in IDIQ tracking, task order forecasting, and maintaining contract vehicle documentation. • Assist with the full proposal development including: Evaluation of solicitation documents and creation of required proposal file structures. • Creation of all required volumes according to solicitation instructions. • Development of questions templates Creation of compliance matrices. • Cleaning, updating, and formatting resumes and corporate experience reference. • Updating boilerplate information in accordance with the specific proposal effort. • Updating fonts to ensure compliance requirements are met. • Reviewing and updating proposal documents to incorporate amendments, feedback, and requirement changes. • Working with the Proposal Manager to ensure compliance with proposal instructions.
Job Requirements
- 2–5 years supporting Federal Government proposals or relevant BD experience.
- Proficiency with MS Office (Word, Excel, PowerPoint), SharePoint, Teams; and Adobe PDF.
- Ability to work independently and collaboratively in fast‑paced environments.
- Familiarity with Shipley, APMP, or similar proposal methodologies.
- Experience supporting IDIQ, BPA, and task‑order proposal cycles.
- Strong editing, proofreading, and formatting skills.
- Exceptional organizational skills, attention to detail, and consistency.
- Ability to work under deadline pressure and prioritize effectively.
- Ability to escalate issues appropriately to maintain compliance and schedule.
- Strong interpersonal skills for working with multidisciplinary teams and external partners.
Benefits
- Health insurance
- Retirement plans
- Paid time off
- Flexible work arrangements
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NavaBuilding simple, effective government services. Want to contribute? We're hiring!
• Build a proposal management practice that helps Nava increase proposal quality and in support of Nava's growth goals • Lead Nava Client Solutions Managers, Subject Matter Experts and reviewers through well-structured proposal efforts; effectively engage Nava leadership (Contracts, Staffing, etc) and teaming partners at the right times with the right information • Author proposal content such as descriptions Nava's past performance and capabilities • Manage concurrent proposal efforts without sacrificing clarity or quality • Develop and support a compliance checklist for each opportunity, including evaluation criteria, required forms and contractual documents • Curate, organize and build 'evergreen' content that speaks to Nava's capabilities, projects and modern practices
• Manage, drive, and lead the proposal process, from receipt of solicitation through submission and follow-up, identifying and addressing potential barriers to completion • Manage proposal schedule, timelines, and milestones from initiation to delivery to meet solicitation requirements • Manage the proposal team • Primary point of contact from receipt of request to submission • Prepare and modify proposal text, costs, forms, and cover letters based on feedback from Sales Lead and SMEs • Research and track opportunities • Analyze solicitation documents for submittal requirements; maintain strict adherence to those requirements • Translate complex technical information into clear and easy to understand content • Assign and monitor work of proposal team, providing technical support and direction when necessary • Manage and maintain proposal-related content, maintaining library of content to reuse • Ensure proposals are prepared efficiently, timely, accurately, and are responsive to identified client needs • Write copy with a consistent tone • Ensure proposals comply with company branding • Create graphics and presentations • Support Bid/No-Bid decisions • Conduct market and competitor research • Evaluate results to develop and execute process improvements • Review contracting documents • Interface with business partners and subcontractors • Execution of accurate, proofed proposal content for messaging and compliance
• Lead and coordinate complete proposal development per current Framatome process and procedures • Manage the preparation of bids and tenders, including formal approval of scope, schedule, price, and risk • Collaborate with technical teams and solution architects to ensure customer requirements are accurately fulfilled • Solicit information from stakeholders including Engineering, Quality, Finance, Project Management, Supply Chain, Legal • Develop technical cost basis for standardized modules/products • Identify technical and execution risks and incorporate mitigation strategies into the proposal development process • Coordinate with Finance and Commercial teams for cost optimization • Efficiently coordinate proposal development schedule to meet due dates • Improve templates, cost models, and standard solution approaches • Capture lessons learned to strengthen future bids • Assist Project Managers on Change Orders




