Role Description Missing Children Society of Canada (MCSC) Remote (Canada-based) MCSC is seeking its first-ever Executive Assistant to support a high-performing, mission-focused CEO. This is a newly created role, offering a rare opportunity to build the executive support function from the ground up. This role is ideal for someone who wants to go beyond calendar management and act as a true right-hand partner — someone who thrives on creating structure, enabling efficiency, and operating behind the scenes to ensure everything runs seamlessly. Whether you are looking to grow within the organization over time or build a long-term career as a senior executive support professional, both paths are valued here. Key Responsibilities Executive & Calendar Management - Manage and optimize the CEO’s calendar, ensuring strategic alignment of priorities - Coordinate meetings with board members, government officials, law enforcement, and partners - Draft and manage correspondence; oversee email triage - Prepare agendas, briefing materials, and meeting summaries - Coordinate travel and logistics as needed Stakeholder & Communications Liaison - Serve as a professional point of contact for diverse stakeholders - Represent the CEO with discretion, professionalism, and warmth - Maintain strong external relationships, including with law enforcement and government partners - Handle confidential communications with integrity Operations, Projects & Systems - Build and maintain efficient administrative systems using Microsoft 365 - Track priorities, follow up on deliverables, and ensure accountability - Support board meeting preparation, including materials and minute-taking - Identify gaps, solve problems, and improve workflows - Support special projects and take ownership of defined workstreams Who You Are Remote-Ready & Self-Directed - Highly reliable, organized, and proactive - Thrive working independently while staying connected to a virtual team - Communicate clearly and consistently Poised & Professionally Confident - Comfortable interacting with executives, board members, and law enforcement - Navigate sensitive environments with professionalism and composure Organized & Systems-Oriented - Build structure where none exists and maintain it effectively - Anticipate needs and stay ahead of priorities - Advanced user of Microsoft 365 tools Discreet & Mission-Aligned - Handle sensitive information with the highest level of confidentiality - Motivated by purpose and meaningful work - Remain calm under pressure Initiative Within Structure - Take initiative while respecting boundaries - Problem-solve proactively and think critically before acting Qualifications Required: - 5+ years of experience in an Executive Assistant or senior administrative role - Advanced proficiency in Microsoft 365 (Outlook, Teams, SharePoint, OneDrive, Word, Excel, PowerPoint) - Experience supporting senior leaders and managing complex calendars - Exceptional communication skills (written and verbal) - Proven ability to work independently in a remote environment - High level of discretion, professionalism, and emotional intelligence - Experience working with (or strong ability to engage with) law enforcement, government, or similar stakeholders - Must be based in Canada Assets: - Experience in a not-for-profit or mission-driven organization - Familiarity with board governance and board meeting coordination - Experience supporting an executive without prior administrative support - Bilingualism (English/French) - Interest in child welfare, public safety, or community services Benefits MCSC is a lean, high-impact organization where your work directly contributes to meaningful outcomes. You’ll support a CEO who is deeply committed, fast-moving, and purpose-driven. As this is a newly created role, there will be an initial period of collaboration and discovery as you build systems and establish ways of working together. This is an opportunity to shape how executive support is delivered within the organization. How to Apply If this opportunity resonates with you, please submit: - Your resume - A brief cover letter (maximum one page) outlining why this role and organization are the right fit for you - (Optional) Examples of systems, tools, or workflows you’ve built or managed