This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description The UI Stead Family Department of Pediatrics is seeking an Administrative Services Coordinator at 100% effort. Under general supervision, performs administrative work such as composing correspondence, compiling specialized reports, coordinating activities, and obtaining and providing information requiring interpretation of the policies and procedures of both the assigned and related work areas. Provides administrative support for the Division of Allergy, Immunology, and Rheumatology. May provide functional supervision. - Operation Support and Management - Support the daily operations of Pediatric Rheumatology, Allergy, and Immunology, including coordination of specialized events and activities, monitoring appropriateness of expenditures, contract or grant requirements, and changes in policies and procedures. - Monitors and optimizes the division scheduling process to improve patient access. - Ability to take on scheduling projects within other divisions. - Assists division on ensuring patient education stays current and branded appropriately, also monitors stock within clinic. - Coordinate and schedule meetings, such as division meetings and other recurring meetings. Prepare and disseminate meeting agendas and meeting minutes. - Enter and update inpatient call coverage in Epic Teamwork, or other appropriate systems. - May request to obtain patient records, as requested; may upload records into Epic. - Other duties as assigned. - Human Resources - May provide functional and/or administrative supervision for students and temporary staff. - Ensures all Carver College of Medicine students are provided a full range of clinical experience within rotation of divisions. - Documents and tracks job shadow requests and completion. - May initiate HR transactions at the request of others at the department/unit level. - May work with organizational Human Resources to ensure guidelines and rules are followed and to disseminate information. - Assist with provider and staff onboarding; order business cards, lab coats, and pagers according to departmental standards; schedule required training. - Maintain faculty CVs and biosketch information and update, as needed. - May assist with payroll processing; edit and/or update information in the Enterprise Labor Management System (ELMS). - May support faculty recruitment, including scheduling meetings, coordinating presentation/talk, preparing itinerary, etc. - Financial Responsibility - Monitor and initiate purchasing requests for supplies and equipment. - Monitor accounts and expenditures; reconcile financial statements. - Ability to adhere to established protocols for supply ordering. - May process payments on purchasing card (P-card) for certain items such as memberships, subscriptions, medical license and/or certifications, as approved. - May reconcile purchases on a purchasing card (P-card). - Strategic Planning - Assist in the coordination of strategic plans in support of the Dean, Director, DEO or VP. - Proofread and edit related documentation. - Assists with Fellowship application process. - Data entry for grants and research. - Make decisions and exercise a moderate level of autonomy while performing administrative support/management responsibilities including managing complex schedules, correspondence, and travel arrangements. - Submit travel requests in ProTrav; coordinate business travel and conference arrangements including booking hotel, airfare, etc. - Prepares, reviews, and analyzes documents such as reports, applications, records, etc. applicable to a specialized subject area requiring independent informational search. - Information Technology - Typically, is the primary contact for the project, program, unit, department, or college/division by providing information and responding to inquiries. - Serve as primary contact for Faculty Outlook calendars; respond to requests for meetings. - Updates division contact lists as needed. - Updates workflow sheets as needed. - Provides telephone coverage for multiple staff physicians, nurses, physician assistants and/or nurse practitioners and route call and take messages appropriately, may complete Epic documentation for patient phone calls, as necessary. - Provide administrative support for faculty members and assist with activities such as faxing, emails/letters, creating PowerPoint presentations, or other correspondence. - Receive and distribute incoming mail; collect and deliver outgoing mail. - Provide limited technical support, including troubleshooting for printers, virtual meetings, Microsoft office and other applications. - Assist faculty with submission of manuscripts. - May monitor division website and submit changes/updates when needed. - Communications Management - Prepare and administer correspondence. Serve as liaison to faculty, staff, students, alumni and public concerning inquiries or complaints requiring interpretation of policies, procedures, and programs. - May serve as primary contact for building maintenance and facilities management. - Coordinates events for the division. - Maintain effective working relationships with faculty, staff and patients. Qualifications - A Bachelor’s degree or an equivalent combination of education and experience is required. - Excellent written and verbal communication skills. - 1 year of administrative experience in an academic medical setting is required. - Proficiency in computer software applications including Microsoft Word, Outlook, PowerPoint, Excel and PDF. - Ability to perform and prioritize a variety of tasks. - Excellent organizational, time management and decision-making skills. - Experience managing schedules including, setting up meetings and making modifications. - Experience researching and preparing reports, conducting data entry and document editing is required. - Previous customer service experience is required. Requirements - Experience in providing high level administrative support to physician leadership. - Experience in providing support to trainees in a residency or fellowship program. - Experience in coordinating and developing faculty schedules in a clinical setting. - Demonstrated knowledge and understanding of academic medicine. Desired Qualifications - Knowledge of UI Health Care policies and procedures. - Experience reviewing and processing administrative account expenditures. Position and Application Details In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission: - Resume - Cover Letter Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. For additional questions, please contact Pediatrics Human Resources at pedsuichildrenshr@uiowa.edu. This position is eligible for a combination of on-campus (UI Health Care) and remote work. Remote work must be performed at an offsite location within the state of Iowa. Per policy, work arrangements will be reviewed annually and must comply with the remote work program and related policies and employee travel policy when working at a remote location. Work arrangement options will be discussed during the hiring process. This position is not eligible for university sponsorship for employment authorization.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description Reporting to the Senior Director, Research and Operations, the Administrative Specialist will assist with and lead a variety of projects and functions within operations, marketing, search execution, and business development. As a member of Aspen Leadership Group’s Operations team, the Administrative Specialist will engage in a wide range of tasks and projects, including: - Data gathering and outreach preparation for new searches - Advertising placement - Event logistics - Data maintenance and recordkeeping - Scheduling - Stakeholder engagement In joining the ALG Operations team, the Administrative Specialist will become part of a dedicated and supportive group of professionals committed to doing good work with integrity, humor, compassion, and mutual respect. Qualifications - 0-2+ years relevant administrative support or related experience - A high level of responsiveness to both internal and external requests, with a genuine customer service mindset - An ability to work on multiple projects simultaneously in a highly organized way and with excellent attention to detail - Excellent written and verbal communication abilities, capable of conveying complex information clearly and effectively to various stakeholders - Strong analytical skills, including an ability to retrieve and share data - An ability to communicate clearly across platforms (video, phone, in-person, email, etc.) - An ability to integrate and innovate on existing systems and practices - Technological acumen and the ability to adapt to new and emerging technologies - Cultural competency, with sensitivity and respect for others - An ability to work independently while remaining engaged - Experience in a search firm and/or with the nonprofit sector a plus, but not required Requirements - Conduct network-based outreach list creation for executive searches, including data gathering and resume parsing - Support event logistics and implementation, including team retreats, conferences, and other stewardship events - Manage advertising placement efforts for all searches - Provide administrative support for business development and relationship-building, including preparing and mailing materials - Conduct records maintenance and data entry in support of firm-wide business development efforts - Assist in scheduling for searches and other engagements for select Managing Directors - Respond to inquiries from clients, candidates, and other stakeholders - Provide front-line technical support for internal and external stakeholders - Manage candidate reimbursement and media screening processes - Provide overall administrative support, with a focus on continuous improvement of current systems Benefits Compensation is tailored to each individual based on their skills, qualifications, experience, and location. The rates mentioned in this posting represent only the base hourly, monthly, or annual pay and exclude potential bonuses, equity, or sales incentives, where applicable. Beyond base pay, we provide a comprehensive benefits package. Company Description ZRG Partners is a Mac preferred environment.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description As a Patient Operations Coordinator, you will play a vital role in delivering a seamless and supportive experience for individuals seeking mental health services. Acting as the first point of contact for prospective patients, you will guide them through intake, scheduling, and insurance verification processes with professionalism and empathy. This role combines customer service excellence with operational coordination to ensure patients are matched with the right providers and receive timely care. - Serve as the primary point of contact for new and prospective patients, responding to inquiries via phone, email, and text with professionalism and empathy. - Guide patients through the intake process, including explaining available services, coordinating provider matching, and scheduling initial evaluations. - Conduct insurance verification and update patient records with accurate coverage information such as copays, deductibles, and coinsurance. - Maintain patient confidentiality and ensure compliance with healthcare privacy standards in all communications and documentation. - Collaborate with providers and internal teams to support patient needs, manage referrals, and facilitate smooth care coordination. - Contribute to operational initiatives such as waitlist management, referral tracking, and ongoing insurance eligibility checks. - Support departmental projects and workflow improvements to enhance operational efficiency and the overall patient experience. - Participate in training sessions and team meetings to stay aligned with systems, procedures, and evolving operational practices. Qualifications - High school diploma or equivalent required. - At least 2 years of customer service experience, ideally involving phone, email, and digital communication with clients or patients. - Minimum of 2 years of administrative or receptionist experience, including office coordination, phone management, and documentation handling. - Previous experience in a healthcare or medical office environment preferred, particularly with patient intake processes, referrals, or medical records. - Familiarity with insurance verification processes and benefit explanations, especially within mental health or outpatient care settings, is advantageous. - Strong organizational skills with excellent attention to detail and the ability to manage multiple priorities efficiently. - Comfort using technology platforms such as Google Workspace and CRM or electronic health record systems; intermediate computer skills required. - Knowledge of HIPAA compliance and best practices for handling confidential patient information. - Strong interpersonal skills with a compassionate, culturally sensitive approach to patient interactions. - Ability to work collaboratively in a fast-paced team environment and adapt to changing operational needs. Benefits - Competitive salary ranging from $40,000 to $50,000 per year. - Comprehensive medical coverage options including HDHP and PPO plans. - Health Savings Account, Flexible Spending Account, and dependent care account options. - Dental and vision insurance plans. - Whole-body wellness offerings for employees enrolled in select medical plans. - Front-loaded paid time off and observed holidays, including annual office closures. - Medical leave, parental leave, and bereavement leave in accordance with applicable laws. - 401(k) retirement plan with employer matching contributions. - Employee referral program and commuter transit or parking benefits. - Professional development stipend and paid development days after the first work anniversary. - Learning and development resources to support career growth. - Short-term and long-term disability coverage and group life insurance. - Employee Assistance Program and voluntary benefits. - Quarterly wellness initiatives and activities. - Fully remote work environment with a consistent Monday–Friday schedule (8 AM – 4 PM EST). Company Description

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description This position is responsible to perform a variety of administrative support assignments that may include: - Reception - Application registration - Bridges Scanning and Index system - Distribution of mail May also serve as local office fiscal designee. Qualifications - Educational level typically acquired through completion of high school. - General Office Assistant 5: No specific type or amount of experience is required. - General Office Assistant 6: One year of administrative support experience. - General Office Assistant E7: Two years of administrative support experience, including one year equivalent to the intermediate level. Requirements - Apply for this position online via NEOGOV; click on "Apply" in the job posting for instructions in submitting your electronic application. Hard copy applications are not accepted. - Attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week. - Attach a cover letter. - Failure to complete any of the above items may result in your application not being considered. - The physical location of this position is Mecosta County DHHS, 800 Water Tower Road, Big Rapids, MI 49307. - Based on operational needs and within established limits, remote work and alternate or hybrid work schedule requests for this position may be considered. - Employees will be provided computers to perform state work. Phones may also be provided for necessary communications. - If working remotely, employees will be responsible for providing other components of a remote office at their own expense, including: - A secure work location that allows privacy and prevents distractions. - A high-speed internet connection of at least 25 Mbps download and 5 Mbps upload. - Suitable lighting, furniture, and utilities. - If you previously held status in this classification and departed within the last three (3) years, please contact Human Resources regarding your interest in a potential reinstatement. Reinstatement is not guaranteed or required. - Your application for any position does not guarantee you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results. - As a Condition of Employment: Certain positions may require a criminal history background check. - The Department reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received. - Questions related to this position may be directed to Joleen Peck at PeckJ2@michigan.gov. Benefits - MDHHS is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran-Friendly Employer. Accommodations If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator for the agency that posted this position vacancy.