One of the world’s oldest immigration law practices with over 50 years of experience assisting a diverse clientele.
Operations Assistant
Location
United States
Posted
85 days ago
Salary
$40K - $45K / year
Seniority
Senior
Job Description
Operations Assistant
Green and Spiegel U.S.
• The Operations Assistant supports the Operations Team by providing reliable, detail-oriented administrative assistance across a wide range of tasks. • Ensure day to day workflows run smoothly by completing assigned administrative duties, maintaining organized records, preparing basic documents, and assisting with routine project needs. • Contributes to team efficiency by staying responsive, accurate, and proactive in handling operational support. • Handle routine administrative tasks as assigned, ensuring timely and accurate completion. • Draft, proofread, and format basic internal documents. • Organize and maintain electronic files, folders, and shared resources. • Track action items, deadlines, and follow ups to support smooth workflow. • Enter, update, and verify data in spreadsheets, logs, and internal systems. • Assist in preparing reports, summaries, and simple presentations. • Maintain confidentiality and handle sensitive information with discretion. • Provide general support on ongoing projects, including gathering information and preparing materials. • Assist with basic coordination tasks as directed by the operations team. • Perform other administrative duties to support team efficiency and workload management.
Job Requirements
- Administrative, clerical, or office support experience preferred
- Strong organizational skills with the ability to manage multiple tasks and follow through reliably
- Proficiency with Microsoft Office applications, including Outlook, Word, and Excel
- Ability to draft, proofread, and format basic documents with accuracy and attention to detail
- Strong written and verbal communication skills
- Comfort working with digital files, shared drives, and basic data entry
- Ability to maintain confidentiality and handle sensitive information appropriately
- Dependable, responsive, and able to adapt to shifting priorities
- Excellent time management skills
- High School degree
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