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Red Caffeine logo
Red Caffeine

Red Caffeine is a marketing and advertising agency on a mission to “build brands people want to work with and for.” Since 2013, the company has acted as a g

Project Coordinator

Location

Illinois

Posted

147 days ago

Salary

$62K - $72K / year

Seniority

Senior

Bachelor Degree3 yrs expEnglish

Job Description

Project Coordinator

Red Caffeine

• Serve as the day-to-day project coordinator across multiple client engagements, ensuring deliverables are completed accurately, on time, and within scope. • Assist in developing and maintaining project timelines, task lists, and team meetings and schedules, managing dependencies and milestones. • Leverage project management tools to track progress, assign tasks, automate workflows, and promote process efficiencies. • Facilitate communication across creative, strategy, production, and external partners to ensure alignment and clarity. • Prepare and distribute meeting agendas, notes, action items, and status updates for internal and client-facing meetings. • Monitor project progress and proactively flag risks, delays, scope changes, or resource conflicts to account or project leadership. • Support budget tracking, estimates, and invoice documentation in partnership with account leadership. • Maintain organized project files and documentation within Red Caffeine’s file systems. • Partner with the Account Management and Creative Services teams to deliver exceptional client experiences through strong execution.

Job Requirements

  • 3-5 years of experience in a marketing agency or in-house marketing environment (agency experience preferred)
  • A four-year degree in Marketing, Advertising, Communications, or a related field.
  • Proficiency in Microsoft and Google Workspace, with above-average skills in Excel or Google Sheets.
  • Experience using project management tools (Asana, Monday, Mavenlink, or similar)
  • Strong interpersonal skills and the ability to work effectively with cross-functional teams, both in-person and remotely.
  • A basic understanding of marketing channels and tactics (websites, email, paid media, social, SEO, analytics, webinars, etc.).
  • A foundational understanding of budgeting and financial tracking.

Benefits

  • Health insurance
  • Flexible work arrangements
  • Professional development opportunities

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