This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description The Proposal Operations Manager is responsible for leading end-to-end proposal operations in a high-volume, rapid-response federal contracting environment. This role ensures proposal responses are compliant, compelling, accurate, and delivered within aggressive 5–7 calendar day lifecycles. The Proposal Operations Manager coordinates cross-functional contributors including executives, SMEs, subcontractors, and recruiting teams, while supervising a proposal operations team and maintaining a Rapid Task Order Response Capability across multiple GWAC/IDIQ contract vehicles. Key Responsibilities - Proposal Operations Leadership - Manage Proposal War Room operations with a focus on continuous process improvement. - Research, evaluate, and implement AI-assisted writing tools and proposal management software to improve speed and quality. - Conduct weekly Proposal Operations meetings and daily rapid-status check-ins as required. - Monitor and report proposal KPIs including win/loss rates, cycle times, compliance, and quality metrics. - Supervise a Proposal Operations team (up to 5 Proposal Writers / Analysts). - RFP & Solicitation Management - Configure and publish RFPs in the Proposal Management System. - Conduct Go/No-Go evaluations within 1 hour of solicitation release. - Develop: - Compliance Matrix (≤ 2 hours) - Proposal Volume Outline (≤ 4 hours) - Annotated Outline (≤ 6 hours) - Create recruiting requisitions tied to RFP requirements within 1 calendar day. - Proposal Management - Manage 15–25+ simultaneous proposals across multiple GWAC/IDIQ vehicles including: - OASIS-SB - OASIS-Plus - GSA MAS - MDA SHIELD - Enforce a 7-day internal proposal lifecycle from RFP release to final submission. - Serve as primary point of contact for subcontractors and teaming partners. - Ensure data calls, pricing inputs, and partner deliverables are received within 48 hours. - Proposal Response Development & Submission - Develop proposal responses within the Proposal Management System and submit for review within 5 calendar days. - Leverage standardized templates to produce: - Executive Summary - Management Plan - Technical Approach - Past Performance - Pricing Volume - Manage all proposal review stages (section, volume, document, and executive reviews). - Submit final, approved proposals to Government POCs within 7 calendar days. - Perform post-submission follow-up to confirm receipt, acceptance, award status, and successful offeror. Qualifications - Federal Prime Contractor Experience - 2+ years concurrent experience with a Small Business Prime Contractor. - 2+ years concurrent experience with an SDVOSB Prime Contractor. - Proposal Management Experience - 5+ years concurrent proposal management experience. - 3+ years managing 10+ concurrent task orders. - 2+ years proposal management supporting SDVOSB primes. - 2+ years proposal management supporting Small Business primes. Minimum Qualifications - Education: Bachelor’s Degree in Business, Science, Engineering, Mathematics, Biology, Medical, or related field. - Military Experience: Military Veteran preferred; Former Junior Military Officer highly desirable.

Role Description The Proposal Analyst II is a critical role in supporting the proposal development process for AEP Perkins. The Proposal Analyst II ensures comprehensive support for Government Procurement proposal initiatives, working closely with the Head of Government Channel Operations manager, other proposal team members, and the sales teams to facilitate clear communication, document management, and adherence to timelines and RFP/RFI/RFQs solicitation requirements. Serving as the central facilitator for all proposal-related activities, the Proposal Analyst II oversees assigned RFP/RFI/RFQs schedules, writes assigned proposal content, submits assigned proposal responses, helps identify new leads through government competitive bidding efforts, and adheres to the sales proposal processes to align efforts with solicitation guidelines and internal standards. This role is ideal for a detail-oriented professional with a strong aptitude for managing complex RFP/RFI/RFQ solicitations, processes, and solicitation timelines. The Proposal Analyst II will play a key role in ensuring alignment with solicitation requirements and enhancing the overall quality and efficiency of the sales proposal process. Qualifications - Strong organizational skills and attention to detail to manage complex schedules and overlapping tasks. (Advanced) - Ability to prioritize competing demands effectively to meet deadlines while maintaining accuracy and quality. (Advanced) - Demonstrated project management experience in cross-functional environments, ideally with matrixed teams. (Intermediate) - Expert proficiency in Microsoft Office Suite, including Word, Excel, and PowerBI, as well as experience with Loopio proposal generation tool, Google Workspace for Business, Adobe Acrobat Pro, and Salesforce. (Advanced) - Exceptional editing and proofreading skills to ensure clarity, conciseness, and alignment with solicitation requirements. (Advanced) - Ability to create templates, checklists, and organizational tools to streamline the proposal creation process. (Advanced) - Team player with strong verbal and written communication skills, with the ability to collaborate effectively across multidisciplinary teams. (Advanced) - Superior client focus, exhibiting a professional demeanor and positive attitude. (Advanced) - Knowledge of proposal development processes and best practices is required. - Flexibility, adaptability, and cross-cultural sensitivity to work effectively with diverse stakeholders in a high-pressure, deadline-driven environment. (Intermediate) - Willingness to work after hours or on weekends as needed to meet proposal deadlines. (Advanced) Requirements - Bachelor’s degree ideally in Business, Marketing, Creative Writing, Communications, English, Journalism, or related. - Minimum of 10 years of experience in a related field, with a strong focus on the SLED (state, local, and education) government proposal management, project management, capture management, and/or government procurement/purchasing activities required. - Knowledge of the TPA (Third-Party Administrator) Flexible Spending Account (FSA) industry preferred. Benefits - Medical Insurance - Vision Insurance - Dental Insurance - 401(k) Matching - Flexible Spending Accounts - Health Savings Accounts - Disability & Life Insurance - Employee Assistance Program - LegalShield - ID Shield - Commuter Reimbursement Plan - Tuition Reimbursement - Bonus Pay - This position falls under our “Corporate Bonus Plan” which entitles you to a potential bonus payout of up to 10% of your annual salary as an annual bonus, if offered employment. - Wellable membership - Telescope Health (telehealth) through Accresa - Intellect (mental health) application - Employee engagement activities, including voluntary events, raffles, book club, and more!

• Attend all meetings for proposal efforts. • Assist in developing proposal templates, outlines, and compliance matrices. • Review, edit, proofread, and format proposal documents to ensure clarity, consistency, and compliance. • Conduct research to collect reference materials, past performance, resumes, technical content, and reusable components. • Coordinate creation of cover pages, graphics, tables, and visual elements for proposals. • Support compliance checks and ensure adherence to all solicitation instructions. • Assist with distribution of amendments and Q&A updates. • Coordinate facilities, virtual meeting rooms, and collaboration resources. • Manage repositories, version control, and file naming consistency. • Create and distribute meeting agendas, meeting minutes, etc. • Schedule color team review reminders: Pink, Red, Gold, and White Glove. • Send calendar invitations, manage RSVPs, and track review team assignments. • Facilitate data calls to SMEs, subcontractors, and contributors; track action items and responses. • Send automated or manual deadline reminders to contributors. • Enforce formatting standards including templates, styles, and document structure. • Support debriefs and lessons‑learned activities. • Assist in IDIQ tracking, task order forecasting, and maintaining contract vehicle documentation. • Assist with the full proposal development including: Evaluation of solicitation documents and creation of required proposal file structures. • Creation of all required volumes according to solicitation instructions. • Development of questions templates Creation of compliance matrices. • Cleaning, updating, and formatting resumes and corporate experience reference. • Updating boilerplate information in accordance with the specific proposal effort. • Updating fonts to ensure compliance requirements are met. • Reviewing and updating proposal documents to incorporate amendments, feedback, and requirement changes. • Working with the Proposal Manager to ensure compliance with proposal instructions.

• Analyze RFx requirements and advise the RFx team on how to submit high-quality proposal documents by the deadline. This includes evaluating and scoring intake surveys to make recommendations on a go/no-go decision. • Lead a virtual pursuit team to complete the response on time, including developing a detailed proposal plan with a schedule and requirements matrix. Identify risks to a compelling, compliant proposal and take corrective action / escalate when necessary. • Guide sellers in crafting win themes and storyboarding the overall response submission. • Create proposal content and edit the content others submit to ensure win themes and proof points are used in compliance with the win strategy, client articulated format/instructions, and client objectives. • Provide quality assurance of other proposal management team members’ proposals to check for consistency in the branding of our company and our services, including collaborating with internal SMEs on content that presents us as “one TTEC,” regardless of the technical platform(s) being proposed. • Manage existing and moderate new content in the Responsive content library in collaboration with various SMEs and departments (Finance, Legal, Human Capital). • Use internal AI tools to improve efficiency in developing proposals. • Support data tracking on RFx win and down selection rates in Dynamics 365 CRM. • Collaborate with colleagues at TTEC Engage, platform manufacturers, and RFx primes (when TTEC Digital is the sub) to ensure clear communication on roles and responsibilities and internal milestones and deadlines.