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Spotter

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Trucking Safety -- Insurance Coordinator

Location

United States

Posted

102 days ago

Salary

0

Seniority

Mid Level

No structured requirement data.

Job Description

Trucking Safety -- Insurance Coordinator

Spotter

We are seeking a highly organized and detail-oriented professional to join our team as an Insurance Operations & Compliance Specialist. This position is primarily focused on managing insurance documentation processes, including Certificates of Insurance (COIs), loss runs reports, policy tracking, and maintaining structured, audit-ready records. The ideal candidate thrives in a documentation-heavy role, enjoys working with accuracy, and understands the importance of compliance and risk control. This is a process-driven role that requires strong follow-through, communication skills, and exceptional attention to detail. Key Responsibilities - Request, review, and manage Certificates of Insurance (COIs) to ensure proper coverage and compliance - Obtain and track loss runs reports from insurance carriers and brokers - Monitor insurance policy renewals, expiration dates, and coverage updates - Maintain accurate and organized digital insurance files and documentation systems - Review documents for completeness, accuracy, and compliance with internal standards - Communicate professionally with insurance brokers, underwriters, and external partners - Follow up consistently on pending documentation and required updates - Track compliance deadlines and ensure no gaps in coverage - Support internal risk management processes by maintaining reliable and up-to-date records - Assist with preparation of documentation for audits and internal reviews Qualifications - Experience working with insurance documentation, COIs, policy tracking, or loss runs - Strong administrative and document management skills - Excellent attention to detail and ability to spot inconsistencies - Highly organized with the ability to manage multiple ongoing requests - Strong written and verbal communication skills - Self-motivated, proactive, and comfortable working independently - Ability to create structure and maintain organized tracking systems What We Offer - Fully remote position - Stable, documentation-focused role with clear responsibilities - Opportunity to build expertise in insurance and risk management operations - Professional, process-oriented work environment - Long-term growth potential within the company

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