• Lead end-to-end project delivery activities for mid-to-large scale initiatives, ensuring alignment with business goals and operational timelines. • Develop and maintain detailed project plans, schedules, budget, and resource forecasts. • Facilitate project and Steering committee meetings, communicate progress, and escalate issues when necessary. • Identify and coordinate dependencies, risks, and issues through proactive mitigation. • Partner with business and IT teams to translate logistics and operational requirements into actionable deliverables. • Coordinate across multiple teams and stakeholders to ensure seamless execution. • Develop processes where applicable, maintain project documentation, RAID logs, document repository (SharePoint), meeting agendas and minutes and status reporting. • Contribute to Project Management Office process improvements, standards, and templates. • Strong proficiency in Smartsheet and building out project dashboards that roll up to portfolio management.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description We're seeking an experienced Project Coordinator: Scheduling & Production Coordination Specialist to manage the flow of confirmed projects from sales through to production delivery. - Coordinate project schedules and allocate work to painting crews through the Production Manager. - Ensure projects move from confirmation to completion as efficiently as possible. - Reduce average project completion cycle timeline, which is a major priority for the business. - Work closely with the sales team and the production manager to ensure projects are scheduled quickly. - Keep crews fully utilized and clients informed throughout the process. Qualifications - Excellent spoken and written English. - Previous experience in project coordination, scheduling, or operations within construction, trades, or property services environments. - Strong organisational skills with the ability to manage multiple projects and timelines simultaneously. - Ability to coordinate effectively with internal teams, contractors, and clients. - Strong problem-solving skills and ability to adjust schedules when unexpected issues arise. - High attention to detail when managing project timelines and operational documentation. - Comfortable using scheduling, CRM, or project management systems. - Fast and reliable internet connection; your own laptop or desktop suitable for the role; a quiet working environment. Requirements - Competitive salary based on experience. - Direct employment with an established and rapidly growing company. - Opportunity to play a key operational role improving project delivery efficiency. - Growth potential as the company scales and expands its operations. - Access to other job opportunities through Reef.

• Translate product ideas into clear requirements and specifications • Manage tickets in Jira, decompose tasks, and assist with sprint planning • Communicate between development and business — relay constraints, alternatives, and risks • Participate in team meetings and help with synchronization in critical situations • As the platform grows, take on increasingly complex technical specifications for backend functionality

• Lead all phases of study management, including Planning and Setup, Monitoring, and Closeout. • Gather customer requirements and translate them into clear instructions for internal teams. • Develop, maintain, and organize study documentation. • Coordinate equipment distribution and tracking. • Create and distribute study reports. • Ensure accurate archiving of study data and documentation. • Establish and maintain customer expectations throughout the study lifecycle. • Monitor study timelines and ensure delivery against key milestones. • Manage study financials, including budget reviews, revenue forecasting, scope change review, and invoice reconciliation. • Identify study risks and associated mitigations; escalate when appropriate. • Facilitate internal and external negotiations to support collaboration, communication, and efficient resource use. • Apply structured problem‑solving approaches to resolve issues and maintain documentation of escalations and resolutions. • Ensure timely and compliant completion of required training. • Present study services at Investigator Meetings or site initiation meetings, as needed. • Participate in client meetings with Business Development or Operational teams to present services and operational data flow. • Contribute to the training and onboarding of new Project Management team members. • Support additional tasks, assignments, and special projects as required.