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Procurement Specialist
Location
United States
Posted
135 days ago
Salary
$85K - $115K / year
Seniority
Senior
Job Description
Procurement Specialist
IntegrateUp
• Own the purchase order and invoicing process from SIOP output through supplier delivery. • Create and manage POs in QuickBooks; send to suppliers and manage all follow-up. • Maintain accurate, daily-updated PO trackers (transitioning from weekly to daily updates). • Communicate with suppliers on pricing, timelines, labeling responsibilities, and shipment details. • Prepare and organize data for cash disbursement meetings, including invoice approvals and open invoice tracking. • Reconcile invoices and supporting documents; flag anomalies such as direct-to-FBA shipments, missing packing slips, or incorrect PO allocations. • Confidently manage large, complex POs with multiple shipments and exceptions. • Track supplier production timelines and delivery schedules to ensure inventory arrives as expected. • Coordinate with suppliers on order status, shipment schedules, and delivery changes. • Reconcile shipments against GFS, warehouse receipts, and packing slips; resolve mismatches. • Support escalation workflows when delivery timelines are missed, working with internal stakeholders as needed. • Maintain supplier contact details and documentation across systems.
Job Requirements
- Minimum 5 years of experience in procurement, supply chain, or purchasing roles (CPG or DTC preferred).
- Hands-on experience with purchase orders, invoicing, and supplier communication.
- Ability to work in QuickBooks for monthly PO creation and management (expert-level not required).
- Strong spreadsheet skills for managing trackers and reconciling shipments, receipts, and packing slips.
- Comfortable handling large, complex POs with multiple shipments and exceptions.
- Detail-oriented with the ability to catch errors such as incorrect POs, missing packing slips, or direct-to-FBA anomalies.
- Prior ERP experience (tool-agnostic); NetSuite preferred but not required.
- Strong documentation, discipline, and organizational habits.
- Clear communicator with strong follow-through and ability to keep stakeholders aligned.
- Comfortable managing multiple suppliers, timelines, and operational tasks simultaneously.
Benefits
- Healthcare
- Dental
- Vision
- Limited travel required for this position
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