Job Closed
This listing is no longer active.
A consumer-powered brand harnessing the collective economic power of Gen Z to fund youth-led social change.
Administrative Assistant
Location
United States
Posted
134 days ago
Salary
$40K - $50K / year
Seniority
Mid Level
Job Description
Administrative Assistant
RIVET
• Support RIVET’s fundraising and brand building efforts (65%): Manage the full cycle for successful meetings with the CEO (40%): Logistics: schedule, track and prepare CEO and internal and external attendees for meetings. • Manage ongoing supporter communications (20%): General supporter communications: draft and prepare monthly/quarterly communications to go out to RIVET’s community of supporters. • Internal Team Support (5%): Tracking and note taking: attend RIVET’s fundraising team meetings, track notes and necessary deliverables from consultants. • Support RIVET’s finance and operations team (25%): CRM updates and automations: day-to-day tracking of meetings. • Special Projects (10%): Mix of internal and external-facing projects that will vary.
Job Requirements
- 2-3 years of administrative experience managing outreach and logistics for meetings, travel, or events
- Systems oriented you have experience operating and implementing systems, specifically with CRM software tools (we use monday.com)
- Operational execution you are able to manage data and information and translate it into implementing solutions
- Excellent written and oral communication skills in American English; demonstrated ability to communicate with and engage a wide range of audiences
- Superb attention to detail so that there is confidence that one’s work will not need to be double checked for accuracy
- Ability to be flexible in a startup environment where tasks and projects change quickly
- Ability to work independently as well as prioritize multiple tasks in a highly dynamic environment
Benefits
- Paid time off
- Flexible work arrangements
Related Guides
Related Categories
Related Job Pages
More Administrative Assistant Jobs
Auxiliar Administrativo – Clases de Matemáticas
TusclasesparticularesArrêtez de payer pour trouver un prof particulier
• Impartir clases de matemáticas adaptadas a las necesidades y nivel de cada estudiante. • Explicar de forma clara y sencilla conceptos matemáticos. • Diseñar estrategias de enseñanza personalizadas.
• Maintain client license database and records in FieldPoint, GP, and MatterLink • Manage client invoicing (contracts, add-ons, new sales, PS services) • Oversee contract renewals, price increases, and notifications • Ensure compliance with tax status and billing laws • Enter and manage AP/AR, vendor contracts, renewals, and employee expenses • Reconcile accounts (PS, 3rd party, sales, attrition) • Manage concessions, credit memos, and write-offs • Oversee vendor renewals, facilities contracts, and SOC2 compliance documentation • Prepare and maintain weekly, monthly, and quarterly reports • Support strategic pricing and revenue analysis discussions • Support forecasting reviews by compiling and analyzing data • Manage incoming calls, emails, and mail • Oversee office and IT supplies, copier contracts, and postage accounts • Support company events, outings, and internal communications • Manage web access portal & software downloads
Design Administrative Assistant
DLB AssociatesEmpowering Transformative Change in the Built Environment.
• Document Organization and Management: Work directly with the Project Management Team to document project conditions, decisions, deadlines, and direction including Meeting Notes, Action Item Trackers, Decision Logs. • File and categorize project documents according to project-specific guidelines using tools like Bluebeam Projects and Sessions, SharePoint, and other network file organization. • Ensure proper version control of all documents, maintaining the latest versions for review. • Update and maintain project logs and reports to reflect the current status of all documents. • Archive and maintain historical documentation for future project needs or audits. • Manipulate, maintain and expand project specific SharePoint sites on the company intranet. • Communication and Coordination: Collaborate efficiently with project managers, coordinators, engineers, and other team members to ensure that direction is shared across all parties. • Maintain project deadline calendar and coordinate meetings between project stakeholders as needed. • Take and distribute meeting notes for all meetings attended. • Ensure team workflows are being executed per project guidelines. • Project team task tracking leveraging relevant software. • Quality Control: Ensure all documents are complete, accurate, and in compliance with project requirements before submission or filing. • Assist in the preparation of any required documentation for project closeout. • Conduct periodic audits of documentation to ensure consistency and accuracy. • Administrative and Project Support: Provide general administrative support to the design team, including scheduling meetings, preparing correspondence, and handling other clerical tasks as needed. • Support the team in maintaining and updating project schedules, tracking progress on key deliverables. • Handle correspondence, including responding to and managing document requests. • Revit Production: Provide limited, non-technical Revit based support mostly limited to printing of drawings.
Construction Administrative Coordinator – Bid & Estimating Support
OutsourceyTo make the world better through outsourcing!
• Project & Bid Support: Review incoming bid opportunities, research job details, gather plans and specifications, and help prepare materials needed for bid submissions. • Outreach & Opportunity Sourcing: Support outreach efforts to identify new commercial construction jobs, vendor opportunities, and project leads aligned with current capacity. • Estimating Coordination: Coordinate with external estimating services and vendors to request estimates, follow up on pricing, and ensure bids are returned on time. • Plan & Document Review: Organize and review construction plans, scopes of work, and job documentation to ensure accuracy and readiness for estimating and execution. • Administrative Construction Support: Provide flexible administrative support across active and upcoming projects, adapting to shifting priorities as needs arise. • AI & Tool-Assisted Research: Use AI tools and modern software to assist with bid research, document analysis, organization, and process efficiency where appropriate. • Ad Hoc Tasks: Handle general administrative duties as needed to support team objectives and project completion.




