• Act as a steward of the organization’s reputation in external communications • Manage inbound and outbound communications • Anticipate follow-ups and relationship maintenance • Draft invoices accurately for review • Own meeting scheduling and logistics • Identify potential reputational risks and address them proactively

Full Throttle Oilfield Services, a leader in supporting the dynamic and critical environments of the oil, gas, and water infrastructure industries, is seeking an enthusiastic Administrative Support Specialist to join our dedicated team. As a company built on the principles of performance, precision, and collaboration, we specialize in VRU systems and secondary containment to aid operators in minimizing emissions and managing risks while meeting stringent regulatory standards. Our commitment to excellence drives our project management processes, ensuring that we not only carry out tasks but also take ownership of our work and align with our clients' goals. The Administrative Support Specialist will play a crucial role in maintaining the efficiency of our operations and facilitating clear communication as we continue to provide a comprehensive range of oilfield supplies and services, including tank battery builds, flow line products, and hydraulic fittings. If you're interested in contributing to a dynamic team focused on excellence and collaboration, we encourage you to apply. Responsibilities - Provide administrative support to the project management team and assist in day-to-day operations. - Manage incoming communications, including phone calls and emails, ensuring timely responses and documentation. - Assist with scheduling and coordinating meetings, including preparing agendas and taking meeting minutes. - Prepare and maintain project documentation, reports, and files in compliance with company standards and regulations. - Coordinate logistics for supplies and equipment, ensuring timely delivery and inventory management. - Support financial processes, including invoicing, expense reports, and budget tracking. - Conduct research and assist in the preparation of proposals and presentations for clients and stakeholders.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description The Ministry Operations Coordinator provides behind-the-scenes administrative and digital support for our ministry and media clients. This role focuses on website and content audits and updates, routine reporting, digital file management, and general administrative tasks, with some light video and contract support as needed. You’ll help keep projects organized and running smoothly by handling the operational details that support our ministry partnerships. This position can be remote. Responsibilities - Conduct regular website and content audits, checking links, content accuracy, and formatting, and flagging issues to the team. - Pull and update regular reports and stats; maintain tracking spreadsheets and dashboards. - Compile and update lists (e.g., contacts, partners, content lists), format files and keep shared files organized. - Provide general administrative support to ministry and media teams, including file management, data entry, and scheduling support as needed. - Download, upload, and organize video content across platforms; perform minor edits (trimming, simple cleanup) as needed. - Create internal tickets and assist in setting up digital advertising or promotions by entering information and assets provided by the team. - Update PowerPoint presentations and other documents with new copy, images, and stats. - Prepare and format basic contracts using existing templates and track their status as needed. Qualifications - Strong attention to detail, organization, and follow-through. - Comfort using the internet, browser-based tools, and Microsoft Office or Google Workspace (especially Word/Docs, Excel/Sheets, and PowerPoint/Slides). - Willingness and comfort using AI-powered tools (for drafting text, organizing information, or basic edits) with training and clear guidelines. - Ability to learn new software (video tools, reporting dashboards, content systems) with training. - Clear written communication skills; able to follow instructions and document work accurately. - Ability to manage your time, work independently in a remote setting, and support a collaborative team. - Comfort working with faith-based and politically conservative clients and content, regardless of your personal beliefs. - Must be at least 18 years of age and hold a high school diploma or equivalent. - Prior administrative or digital media experience is helpful but “not required”; training will be provided. Benefits - Competitive benefits package including health, dental, vision, and life insurance. - Health savings account (HSA) and flexible spending account options. - 401k. - Generous vacation and sick time. - 8 annual paid company holidays & 2 floating holidays. - Pet benefits. - Employee assistance program (EAP). Compensation $16-$18 / hour

• Handle client calls and provide general information • Prepare accurate estimates and quotes • Coordinate residential renovation projects • Perform light bookkeeping tasks and assist with administrative tasks