• Document Organization and Management: Work directly with the Project Management Team to document project conditions, decisions, deadlines, and direction including Meeting Notes, Action Item Trackers, Decision Logs. • File and categorize project documents according to project-specific guidelines using tools like Bluebeam Projects and Sessions, SharePoint, and other network file organization. • Ensure proper version control of all documents, maintaining the latest versions for review. • Update and maintain project logs and reports to reflect the current status of all documents. • Archive and maintain historical documentation for future project needs or audits. • Manipulate, maintain and expand project specific SharePoint sites on the company intranet. • Communication and Coordination: Collaborate efficiently with project managers, coordinators, engineers, and other team members to ensure that direction is shared across all parties. • Maintain project deadline calendar and coordinate meetings between project stakeholders as needed. • Take and distribute meeting notes for all meetings attended. • Ensure team workflows are being executed per project guidelines. • Project team task tracking leveraging relevant software. • Quality Control: Ensure all documents are complete, accurate, and in compliance with project requirements before submission or filing. • Assist in the preparation of any required documentation for project closeout. • Conduct periodic audits of documentation to ensure consistency and accuracy. • Administrative and Project Support: Provide general administrative support to the design team, including scheduling meetings, preparing correspondence, and handling other clerical tasks as needed. • Support the team in maintaining and updating project schedules, tracking progress on key deliverables. • Handle correspondence, including responding to and managing document requests. • Revit Production: Provide limited, non-technical Revit based support mostly limited to printing of drawings.

• Project & Bid Support: Review incoming bid opportunities, research job details, gather plans and specifications, and help prepare materials needed for bid submissions. • Outreach & Opportunity Sourcing: Support outreach efforts to identify new commercial construction jobs, vendor opportunities, and project leads aligned with current capacity. • Estimating Coordination: Coordinate with external estimating services and vendors to request estimates, follow up on pricing, and ensure bids are returned on time. • Plan & Document Review: Organize and review construction plans, scopes of work, and job documentation to ensure accuracy and readiness for estimating and execution. • Administrative Construction Support: Provide flexible administrative support across active and upcoming projects, adapting to shifting priorities as needs arise. • AI & Tool-Assisted Research: Use AI tools and modern software to assist with bid research, document analysis, organization, and process efficiency where appropriate. • Ad Hoc Tasks: Handle general administrative duties as needed to support team objectives and project completion.

• Act as a steward of the organization’s reputation in external communications • Manage inbound and outbound communications • Anticipate follow-ups and relationship maintenance • Draft invoices accurately for review • Own meeting scheduling and logistics • Identify potential reputational risks and address them proactively

Full Throttle Oilfield Services, a leader in supporting the dynamic and critical environments of the oil, gas, and water infrastructure industries, is seeking an enthusiastic Administrative Support Specialist to join our dedicated team. As a company built on the principles of performance, precision, and collaboration, we specialize in VRU systems and secondary containment to aid operators in minimizing emissions and managing risks while meeting stringent regulatory standards. Our commitment to excellence drives our project management processes, ensuring that we not only carry out tasks but also take ownership of our work and align with our clients' goals. The Administrative Support Specialist will play a crucial role in maintaining the efficiency of our operations and facilitating clear communication as we continue to provide a comprehensive range of oilfield supplies and services, including tank battery builds, flow line products, and hydraulic fittings. If you're interested in contributing to a dynamic team focused on excellence and collaboration, we encourage you to apply. Responsibilities - Provide administrative support to the project management team and assist in day-to-day operations. - Manage incoming communications, including phone calls and emails, ensuring timely responses and documentation. - Assist with scheduling and coordinating meetings, including preparing agendas and taking meeting minutes. - Prepare and maintain project documentation, reports, and files in compliance with company standards and regulations. - Coordinate logistics for supplies and equipment, ensuring timely delivery and inventory management. - Support financial processes, including invoicing, expense reports, and budget tracking. - Conduct research and assist in the preparation of proposals and presentations for clients and stakeholders.