RIVET

• Schedule meetings, manage travel and logistics, and liaise with external constituents on behalf of the CMO. • Develop systems to streamline the CMO's workflow; track and direct day-to-day tasks to maximize efficiency and ensure CMO is focused on key needs. • Develop and maintain marketing projects tracker and prepare weekly status summaries. • Own the management and storage of final creative assets, decks, and reports, as well as key departmental documents. • Draft briefs on prospective partners, collaborators, or campaign-aligned opportunities when needed. • Track meeting notes, follow-up tasks, and attendee stewardship steps. • Manage contact lists and logistics for IRL and virtual cultivation events targeted to senior-level marketers. • Ensure current tech stack licenses and passwords are organized and saved.

• Support RIVET’s fundraising and brand building efforts (65%): Manage the full cycle for successful meetings with the CEO (40%): Logistics: schedule, track and prepare CEO and internal and external attendees for meetings. • Manage ongoing supporter communications (20%): General supporter communications: draft and prepare monthly/quarterly communications to go out to RIVET’s community of supporters. • Internal Team Support (5%): Tracking and note taking: attend RIVET’s fundraising team meetings, track notes and necessary deliverables from consultants. • Support RIVET’s finance and operations team (25%): CRM updates and automations: day-to-day tracking of meetings. • Special Projects (10%): Mix of internal and external-facing projects that will vary.

• Maintain grant trackers covering applications, approvals, disbursements, and reporting deadlines • Track required documentation, receipts, and impact updates from grantees • Follow up with grantees to ensure timely and complete reporting • Keep grant records accurate, organized, and partner-ready • Support grant cycle launches and close-outs with clear timelines and checklists • Maintain shared folders, trackers, and internal documentation for impact work • Support the upkeep of SOPs, templates, and process documentation • Ensure data, files, and materials are easy to find and consistently organized • Flag risks, delays, or missing information early to leadership • Support internal reporting and dashboard inputs as needed • Prepare, format, and polish impact-related materials, including: Presentations and decks / Grant summaries and briefs / Partner- and funder-facing documents • Support meeting logistics: Draft agendas and pre-reads / Take notes and track action items / Manage follow-ups and reminders • Coordinate calendars, deadlines, and internal requests for the Impact team • Reduce administrative load for the Chief Impact Officer and Impact Manager • Support logistics for impact-related events, convenings, or travel (as needed) • Serve as a reliable point of coordination across impact workflows • Provide steady cross-functional coordination in a fast-moving environment, bringing structure, follow-through, and clarity to shared projects