Yale University

Title: Grants Administrator Location: Remote Job Description: time type Full time job requisition id 136031WD Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Overview The Yale Faculty Research Management Services (FRMS) was established to provide comprehensive grants management support to departments throughout the University. The unit’s services include proposal development and submission, post-award management, reporting, and metrics. Faculty Research Management Services is an organization designed to be the principal “client-facing” grants management unit for Yale University. Reporting to the Associate Director of the FRMS Pre Award Unit, the Grants Administrator provides direct professional support and guidance in the administration of grants, contracts, and related funds to faculty and staff in an assigned portfolio of departments. This position provides high levels of client satisfaction through strong relationship management efforts. This position is remote. Required Skills and Abilities 1. Excellent communication skills, both verbal and written, with demonstrated outstanding organizational skills. 2. Demonstrated superior customer service orientation and ability to work well under deadline pressures without sacrificing accuracy or customer service. 3. Ability to handle a complex portfolio of work in an intensive multi-tasking, entrepreneurial environment. 4. Knowledge of budgeting principles and exceptional attention to detail, well-developed organizational, analytical, and problem-solving skills. 5. Ability to work well as part of a team. Preferred Education, Experience and Skills 1.Relevant grant experience in higher education. 2.Working knowledge of federal, state and sponsor regulations, guidelines pertaining to contract and grant administration. 3.Thorough working knowledge of PC-based tools including Microsoft Office Suite, database administration and other related software. 4.Familiarity with electronic proposal systems. 5.Knowledge of grant and/or contract methods, procedures, and process of proposal development. Principal Responsibilities 1. Advise and guide faculty and administrators seeking external funding for research and other sponsored programs through the complex process of proposal preparation and submission. The Grants Administrator is the primary source of expertise to ensure that proposals meet sponsor requirements, regulatory compliance requirements, University, School, Federal and State policies and regulations governing sponsored research, and that proposals are submitted correctly and according to appropriate deadlines. 2. Cultivate and maintain strong working partnerships and effective communications with faculty, Principal Investigators, sponsors, OSP, and other key stakeholders. Guide faculty and staff through changes in sponsor requirements. 3. Play a key role in the development and continuous improvement of the grants management process. Review and analyze client interactions, current processes and submission quality. Make recommendations for and participate in the implementation of changes as appropriate. 4. Provide direction, training and assistance to Principal Investigators and department staff in the development of proposals, including but not limited to budgeting, interpretation of sponsor terms and policies, and University policies and procedures. Obtain all necessary clearances prior to obtaining authorization for submission. Facilitate an effective transfer of grants and contracts when Principal Investigators start at Yale. 5. Review and prepare grant and contract proposals; consult with appropriate managerial staff on any exceptions to University policy, including program matching commitments, indirect rates, etc. Ensure all required information is entered into the appropriate data systems. 6. Review terms and conditions on proposal solicitations and award documents. Collaborate with OSP to negotiate terms as necessary for interdisciplinary, complex and non-standard proposals and partner with OSP to facilitate agreements, including subcontracts, clinical trials and State agreements to ensure conformity with University policies. Approves and submits grant proposals in accordance with delegated authority. 7. Analyze and understand complex information from multiple sources including funding opportunity announcements, funding interest matches, and submission procedures in order to transmit proposals to OSP that result in a high first pass rate. Obtain and communicate information on sponsor electronic research processes and procedures. 8. Keep abreast of laws, regulations, external and internal policies and procedures governing the administration of grants and contracts. Ensure that key personnel are compliant with regulatory, University and other training mandates. 9. Partner with OSP in working with sponsors on matters of proposal submission. 10. Perform other duties as assigned. Required Education and Experience Bachelor’s Degree and three related professional/managerial work experience or equivalent combination of education and experience. Job Category Professional Bargaining Unit NON Compensation Grade Administration & Operations Compensation Grade Profile Manager; Program Leader (24) Salary Range $68,000.00 - $120,500.00 Time Type Full time Duration Type Staff Work Model Remote Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website. Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Note Yale University is a tobacco-free campus.

Title: Center Coordinator Location: New Haven, Connecticut Full time job requisition id 136302WD Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Overview The Senior Administrative Assistant provides essential administrative support across various departments and disciplines, ensuring smooth operations and efficient workflow. Responsibilities include maintaining complex calendars, coordinating travel, organizing events, managing financial transactions, and supporting faculty and staff with administrative tasks. The role demands high-level organizational, communication, and customer service skills to interact effectively with internal and external stakeholders. The Assistant must handle sensitive information with discretion and maintain a professional demeanor at all times. Required Skills and Abilities 1. Organizational Skills: Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment. 2. Communication Skills: Excellent verbal and written communication skills, including proficiency in Microsoft Office (Word, Excel, Outlook). 3. Administrative Proficiency: Demonstrated experience in handling administrative tasks such as scheduling, expense processing, and report preparation. 4. Customer Service: Strong interpersonal skills with the ability to provide exceptional customer service and interact professionally with diverse groups. 5. Confidentiality and Judgment: Ability to handle sensitive information with discretion and exercise sound independent judgment. Preferred Skills and Abilities 1. Advanced Technology Skills: Familiarity with systems such as Workday, Epic, and other administrative or financial software. 2. Event Planning: Experience in organizing and coordinating events, including logistics, catering, and travel arrangements. 3. Higher Education Experience: Prior experience working in an academic or medical environment, supporting faculty or research staff. 4. Financial Management: Proven ability to manage financial transactions, including expense reimbursements and budgeting. 5. Adaptability and Initiative: Ability to learn new technologies quickly, adapt to changing work environments, and take initiative in a highly dynamic setting. Principal Responsibilities 1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education. Job Category Administrative Support Bargaining Unit L34 Compensation Grade Labor Grade D Compensation Grade Profile Hourly Range $31.83 Time Type Full time Duration Type Staff Work Model Hybrid Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Title: Postdoctoral Affairs Coordinator Location: Lab of Epidem, PUBHL Part time Hybrid Job Description: Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Overview This role will provide support for Postdoc and Postgrad appointments for the School of Public Health and will serve as a resource for training and documentation of processes related to this work. Required Skills and Abilities 1. Strong organizational and project management skills, with the ability to prioritize and manage multiple tasks and deadlines. 2. Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. 3. Excellent written and verbal communication skills, including proofreading and editing abilities. 4. Ability to work both independently and as part of a team, showing initiative and problem-solving skills. 5. Ability to handle sensitive and confidential information with discretion and professionalism. Preferred Skills and Abilities 1. Familiarity with database management and content management systems (e.g., Drupal, Salesforce, Workday). 2. Experience with event planning and coordination, including logistics, catering, and travel arrangements. 3. Bachelor's degree in a related field and relevant work experience in an academic or non-profit setting. 4. Knowledge or experience with donor relations and fundraising activities. 5. Proficiency in a foreign language and experience with international or multicultural environments. Principal Responsibilities 1. Oversees and coordinates program activities. Establishes, selects, implements, and coordinates administrative functions, procedures, and systems. 2. Based on knowledge of and experience with program activities, objectives and staff, serves as principal source of information on policies, procedures, programs and office activities. Establishes and maintains professional relationships with internal and external contacts. 3. Processes and monitors expenses and ensures adherence to budgetary guidelines. Prepares budget drafts based on existing budgets. May oversee, coordinate and/or complete applications and materials needed for grant submission. 4. Composes substantive correspondence and written material. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes, produces and distributes reports or portions of reports. May create simple databases. 5. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 6. Oversees, instructs, and coordinates activities of support staff. 7. Ensure compliance with University, Federal, and State guidelines, rules, and regulations. 8. May perform other duties as assigned. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education. Job Category Administrative Support Bargaining Unit NON Compensation Grade Labor Grade D Compensation Grade Profile Hourly Range $31.83 Time Type Part time Duration Type Temporary / Casual (Fixed Term) Work Model Hybrid Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks basedon the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website. Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties throughtheir hiring department. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Note Yale University is a tobacco-free campus.

Title: Portfolio & Grant Accountant Location: Off Campus within Connecticut Full time Remote Job Description: Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Overview Reporting to the Post Award Manager in the Yale School of Public Health (YSPH), the Portfolio & Grant Accountant will be responsible for the financial management and oversight of a portfolio of accounts, including financial reporting and analysis, budgeting, planning and compliance. This portfolio may include global/international components of sponsored awards. The incumbent will be expected to apply expertise to a portfolio for sponsored research projects and provide direction to aid the faculty and direct staff in making informed, strategic decisions. This position will operate as a mentor for others and may supervise M&P and/or C&T staff. Position Focus: Provide financial expertise in support to the faculty and administrative staff for the Yale School of Public Health. This position will support the research mission on sponsored and non-sponsored funding sources, including grants, contracts, subawards, gifts & endowments. Responsible for complex modeling for PI’s portfolio of funds to develop long and short-term resource and spending plans. Creates and updates financial plans and financial reporting. Cultivates working partnerships and communications with faculty, PIs, OSP, SPFA YCCI, and departmental leadership. Manages all aspects of the work activities to ensure the highest quality of customer service, financial reporting and compliance with accounting principles, sponsor requirements and Yale University policies and procedures. Monthly Financial Reporting and Compliance – Extracts, consolidates and analyzes data from a variety of sources for use in communicating budget, actuals and forecast. Responsible for aspects of the monthly financial review checklist for the research mission, inclusive of corrective actions determined necessary because of the review. Required Skill and Abilities 1. Demonstrated understanding of continual process improvement and data driven process monitoring and decision-making. 2. Excellent oral and written communication skills. Ability to cultivate and maintain strong working partnerships and communicate effectively with faculty and staff. 3. Ability to work independently and be self-motivated. Strong attention to accuracy and clear understanding of confidentiality is essential. Exhibits and maintains a positive attitude and works well as part of a team. 4. Well-developed financial analysis and data mining skills and an understanding of financial models. 5. Demonstrated proficiency with PC-related software including advanced proficiency with Microsoft Excel. Strong background in finance and financial analysis. Preferred Experience and Skills 1. Prior experience with Grants & Contract Administration, the use of Workday Financials and/or the Yale Budgeting Tool (YBT), in addition to other University financial tools, reports and programs. 2. Experience as an accountant or as a financial professional. 3. Experience and/or interest in mentoring and advising staff. Principal Responsibilities 1. Financial Analysis and Reporting: Present financial information and recommendations thru data analysis and reporting in the development and maintenance of large, complex portfolios. Identify and influence strategic opportunities within the portfolio to stakeholders. Researches issues, evaluates the entire situation, identifies policies, procedures, and guidance material relevant to resolution and proposes a recommendation or solution. Responsible for all financial analysis and budget activities, which includes multiple budgets with various funding levels, staggered budget periods and end dates, varying overhead rates, differing policies regarding allowable costs, and management of the acquisition and loss of sponsor funding. 2. Compliance and Risk Management: Monitor and certify to policy adherence for all financial activity within the portfolio by incorporating the policies of Yale and various funding agencies into the financial planning and review of expenditure activities. Advise faculty and clients of the appropriate financial policies. Maintain the fiscal integrity of the portfolio and department. Reviews and approves all expenditures with both sponsor and Yale policies and regulations in mind and ensures proper documentation and support exists to substantiate charges made to sponsored awards. 3. Proposal Management and Oversight: Plans, prioritizes actions and provides direction across multiple awards and portfolios. Provides oversight counsel and expertise relative to significant impact at the business unit level. Provides a more strategic direction in the management of accounts and collaboration with account holders. Review and interpret sponsor documents (i.e., applications, award notices, and terms and conditions). Handle all activities for assigned portfolios in managing sponsored awards, ensure the proper and timely filing of sponsor documents, including submissions, modifications, extensions and all post award required reports (financial, technical, etc.). 4. Collaborative and Strategic Finance Partner: Collaborate with other Business Offices, Central Offices, external institutions and sponsoring agencies to ensure the proper management of sponsor funds. Based on the funding and activities of the faculty member or client, identify and propose alternatives for allocating effort, spending pattern adjustments, and allocation methodologies. 5. May perform other duties as assigned. Required Education and Experience Bachelor’s degree required. Four years of related financial experience required. Demonstrated application of financial, accounting and economic concepts. Required License(s) or Certification(s) Required Licenses and Certifications Physical Requirements Physical Requirements Job Category Professional Bargaining Unit NON Compensation Grade Administration & Operations Compensation Grade Profile Manager; Program Leader (P5) Salary Range $68,000.00 - $120,500.00 Time Type Full time Duration Type Staff Work Model Remote Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks basedon the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website. Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties throughtheir hiring department. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Note Yale University is a tobacco-free campus.

Title: Medical Coding and Billing Assistant 1 Location: Off Campus within Connecticut Remote Part-time Job Description: Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Overview Under the direction of Yale Medicine Administration (YMA) Coding and Billing, the Coding and Billing Assistant 1 is responsible for reviewing all aspects of charge submission for patient clinical services based on coding, documentation review, quality assurance, and compliance guidelines. Reviews charge submissions for compliance with established coding guidelines, all YMA policies and protocols, third party reimbursement policies, Federal payer regulations, and HIPAA guidelines. Performs effective workflow processes to file complete, accurate and timely billing of professional charges, while maintaining productivity to meet lag day expectations. May review and analyze documented medical services to verify accurate documentation and coding of services performed. Required Skills and Abilities 1. General/intermediate knowledge of ICD-10, CPT, HCPCs and modifier coding, medical terminology, human anatomy, and digital coding resources and software. Ability to analyze and interpret evaluation and management documentation guidelines as well as procedures and applicable coding guidelines. 2. Demonstrated ability with an electronic health record and practice application systems, electronic data entry, and web-based applications and websites. Intermediate proficiency with MS Word, Excel, Outlook (emails and calendars). 3. Demonstrated knowledge of Federal payer regulations, third party payers, HIPAA rules, reimbursement policies and procedures. Proven ability to interpret and apply guidelines. 4. Demonstrated strong interpersonal, verbal and written communication skills. Ability to effectively communicate with team members to resolve questions regarding collaboration and assignments. Communicate effectively with providers, following escalation processes with analytics team and manager. 5. Demonstrated ability to work independently; organize and prioritize own work with minimal supervision; ability to work in a fast-paced environment meeting timely deadlines while maintaining productivity and quality standards. Ability to work effectively as a team member with common goals. Preferred Education, Experience and Skills Previous Epic experience; experience within an academic medical environment or large multi-specialty practice; CPC certification preferred. Principal Responsibilities 1. Performs work queue resolution of medical billing charge sessions by reviewing clinical documentation to confirm diagnostic (ICD-10) and procedural (CPT/HCPCS) codes and modifiers, based on charge review edits for Yale Medicine patient clinical services filed to charge review work queues. May perform manual charge entry for non-Epic services. With an ability to navigate within the Professional Billing applications, ensures that all charge review edits are appropriately resolved in charge review work queues utilizing claim judgement and critical thinking skills. Draws valid conclusions to support decisions. 2. May verify all information required to submit a clean claim including provider, place of service, date of service, bill area, all codes and special billing procedures that may be defined by a payer, contract or YMA. Ensures compliance with Teaching Physician guidelines within an academic medical practice. 3. Pends charge sessions to seek corrective action for services not meeting documentation requirements in accordance with YMA policies and procedures. May identify that a provider should be contacted to clarify or amend a medical record, following communication and escalation procedures. May modify clinician’s selection. 4. Adheres to YMA policies and procedures and Yale Medicine’s Mission, Values and Guiding Principles. Actively participates in team and department training and education programs and staff meetings. Establishes and cultivates productive relationships among staff to support a positive team environment and professional interactions. Maintains professional and technical knowledge by participating in educational workshops and reviewing professional publications. 5. May perform other duties as assigned. Required Education and Experience Four years of related work experience, two of them in the same job family at the next lower level, and high school level education; or two years of related work experience and an Associate’s degree, or an equivalent combination of experience and education. Required License(s) or Certification(s) Certified Professional Coder Apprentice (CPC-A) through AAPC organization. Must maintain certification through annual education requirements and achieve CPC status within 2 years. Preferred Licenses or Certifications Certified Professional Coder (CPC) Physical Requirements Ability to push, pull, and lift in excess of 20 pounds as well as travel around the medical school campus. Job Category Administrative Support Bargaining Unit L34 Compensation Grade Labor Grade D Compensation Grade Profile Hourly Range $31.83 Time Type Part time Duration Type Temporary / Casual (Fixed Term) Work Model Remote Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks basedon the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website. Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties throughtheir hiring department. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Note Yale University is a tobacco-free campus.

Title: Research and Clinical Services Librarian Location: Sterling Law Bldgs. Job Description: Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Overview The Yale Law Library is seeking a 2026/recent graduate or early career professional to build expertise in research and instructional services with an emphasis in clinical support. The Research and Clinical Services Librarian will participate in the law library’s highly regarded faculty liaison program and provide reference and research services to scholars and researchers. This position will be assigned a librarian rank depending on professional experience and accomplishments. Information about librarian ranks can be found at http://bit.ly/YULRanksPromotions.   Reporting to the Associate Director for Research and Scholarly Services, the Research and Clinical Services Librarian leads the law library’s dynamic and proactive research, instructional, and reference support to faculty, students, and staff in Yale Law School’s expansive clinical program. Students can begin taking clinic and appearing in court during the spring semester of their first year. For a complete list of clinics, see: https://law.yale.edu/clinics/our-clinics.   As a member of the Research and Instructional Services team, the Research and Clinical Services Librarian participates in the faculty liaison program, staffs the reference desk, conducts research consultations, and contributes to the library’s instructional program. This position teaches in the ILaw/Small Groups program (first year legal research) and may also teach in upper-level credit-bearing research courses.   A cover letter is required for consideration.   Required Skills and Abilities 1. Demonstrated experience with legal research resources, techniques, and strategies. 2. Strong service orientation and enthusiasm for working with law faculty and students. 3. Excellent interpersonal, written, and oral communication skills. 4. Demonstrated ability to work both independently and collaboratively in a collegial environment/ Ability to manage multiple projects effectively and meet competing deadlines.   Preferred Skills and Abilities 1. Professional experience in an academic law library. 2. Experience with or interest in law practice technologies. 3. Reading knowledge or fluency in one or more non-English languages.   Principal Responsibilities     1.    Provides and oversees delivery of research services to faculty, students, and staff of YLS clinics. 2.    Coordinates librarian liaison assignments to clinics. 3.    Meets proactively with clinic faculty to ascertain research and reference support needs, including scholarly, project, or client-oriented activities. Collaborates with liaison librarians to address and respond to those needs as required. 4.    Assists clinical faculty, students, and staff in utilizing law practice technologies including knowledge and case management tools, time and billing resources, and other applications. 5.    Participates in instructional and educational programming, including ILaw/Small Groups, guest lectures, workshops, and other presentations. 6.    Participates in the collection development process with particular emphasis on identifying practice-oriented resources that support clinical offerings. 7.    Maintains and updates research guides as assigned. 8.    Other duties as assigned.   Required Education and Experience J.D. from an ABA-accredited institution and a Master’s degree from an ALA-accredited library school. Job Category Professional   Bargaining Unit NON   Compensation Grade Library   Compensation Grade Profile (LIB)   Salary Range $68,000.00 - $145,250.00   Time Type Full time   Duration Type Staff   Work Model Hybrid   Background Check Requirements   All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.   Health Requirements   Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.     Posting Disclaimer   Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through  their hiring department. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Title: Research and Scholarly Communication Librarian Location: Sterling Law Bldgs. Job Description: Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Overview The Yale Law Library is seeking a 2026/recent graduate or early career professional holding both library and law degrees, or early-career professional, to build expertise in research and instructional services with an emphasis on scholarly communication. The Research and Scholarly Communication Librarian will participate in the law library’s highly regarded faculty liaison program and provide reference and research support to scholars and researchers. This position will be assigned a librarian rank depending on professional experience and accomplishments. Information about librarian ranks can be found at http://bit.ly/YULRanksPromotions. Reporting to the Associate Director for Research and Scholarly Services, the Research and Scholarly Communication Librarian leads the law library’s support of faculty scholarship. Key responsibilities include supporting scholarly impact initiatives, assisting with the creation and maintenance of scholarly profiles (e.g., Hein, ORCID, SSRN), and supporting faculty use of submission platforms such as Scholastica. As a member of the Research and Instructional Services team, the Research and Scholarly Communication Librarian participates in the faculty liaison program, staffs the reference desk, conducts research consultations, and contributes to the library’s instructional program. This position teaches in the ILaw/Small Groups program (first year legal research) and may also teach in upper-level credit-bearing research courses. A cover letter is required for consideration. Required Skills and Abilities - Demonstrated experience with legal research resources, techniques, and strategies - Strong service orientation and enthusiasm for working with law faculty and students - Excellent interpersonal, written, and oral communication skills - Demonstrated ability to work both independently and collaboratively in a collegial environment - Ability to manage multiple projects effectively and meet competing deadlines Preferred Skills and Abilities - Professional experience in an academic law library - Interest in open access and scholarly communication initiatives - Demonstrated experience or interest in scholarly communication outreach - Reading knowledge or fluency in one or more non-English languages Principal Responsibilities - 1 Participates in the faculty-librarian liaison program to provide research support to law school faculty. - Conducts faculty consultations and workshops related to scholarly impact, researcher identity systems, and altmetrics. - Serves as the lead for citation count and publication list requests from law school administration. - Coordinates faculty book talks and other programming that promotes faculty scholarship within the Yale Law School community. - Creates displays and conducts outreach activities to highlight faculty scholarship. - Connects faculty with resources and tools for preserving and showcasing scholarly output. - Supports faculty on article submission process and related scholarly communication workflows. - Promotes Law Archive within the Yale Law School community, the broader legal education community, and beyond. - Serves as the law library’s subject matter expert for research and citation management applications. - Provides in-person and online reference services and research consultations. - Participates in instructional and educational programming, including ILaw/Small Groups, guest lectures, workshops, and other presentations. - Maintains and updates research guides as assigned. - Participates in the collection development process. - Other duties as assigned. Required Education and Experience J.D. from an ABA-accredited institution and a Master’s degree from an ALA-accredited library school. Job Posting Date 06/30/2026 Job Category Professional Bargaining Unit NON Compensation Grade Library Compensation Grade Profile (LIB) Salary Range $68,000.00 - $145,250.00 Time Type Full time Duration Type Staff Work Model Hybrid Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks basedon the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website. Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties throughtheir hiring department. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Note Yale University is a tobacco-free campus.

Title: Research and Scholarly Communication Librarian remote type Hybrid locations Sterling Law Bldgs. time type Full time job requisition id 136196WD Job Description: Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Overview The Yale Law Library is seeking a 2026/recent graduate or early career professional holding both library and law degrees, or early-career professional, to build expertise in research and instructional services with an emphasis on scholarly communication. The Research and Scholarly Communication Librarian will participate in the law library’s highly regarded faculty liaison program and provide reference and research support to scholars and researchers. This position will be assigned a librarian rank depending on professional experience and accomplishments. Reporting to the Associate Director for Research and Scholarly Services, the Research and Scholarly Communication Librarian leads the law library’s support of faculty scholarship. Key responsibilities include supporting scholarly impact initiatives, assisting with the creation and maintenance of scholarly profiles (e.g., Hein, ORCID, SSRN), and supporting faculty use of submission platforms such as Scholastica. As a member of the Research and Instructional Services team, the Research and Scholarly Communication Librarian participates in the faculty liaison program, staffs the reference desk, conducts research consultations, and contributes to the library’s instructional program. This position teaches in the ILaw/Small Groups program (first year legal research) and may also teach in upper-level credit-bearing research courses. A cover letter is required for consideration. Required Skills and Abilities 1. Demonstrated experience with legal research resources, techniques, and strategies 2. Strong service orientation and enthusiasm for working with law faculty and students 3. Excellent interpersonal, written, and oral communication skills 4. Demonstrated ability to work both independently and collaboratively in a collegial environment 5. Ability to manage multiple projects effectively and meet competing deadlines Preferred Skills and Abilities 1. Professional experience in an academic law library 2. Interest in open access and scholarly communication initiatives 3. Demonstrated experience or interest in scholarly communication outreach 4. Reading knowledge or fluency in one or more non-English languages Principal Responsibilities 1. Participates in the faculty-librarian liaison program to provide research support to law school faculty. 2. Conducts faculty consultations and workshops related to scholarly impact, researcher identity systems, and altmetrics. 3. Serves as the lead for citation count and publication list requests from law school administration. 4. Coordinates faculty book talks and other programming that promotes faculty scholarship within the Yale Law School community. 5. Creates displays and conducts outreach activities to highlight faculty scholarship. 6. Connects faculty with resources and tools for preserving and showcasing scholarly output. 7. Supports faculty on article submission process and related scholarly communication workflows. 8. Promotes Law Archive within the Yale Law School community, the broader legal education community, and beyond. 9. Serves as the law library’s subject matter expert for research and citation management applications. 10. Provides in-person and online reference services and research consultations. 11. Participates in instructional and educational programming, including ILaw/Small Groups, guest lectures, workshops, and other presentations. 12. Maintains and updates research guides as assigned. 13. Participates in the collection development process. 14. Other duties as assigned. Required Education and Experience J.D. from an ABA-accredited institution and a Master’s degree from an ALA-accredited library school. Job Category Professional Bargaining Unit NON Compensation Grade Library Compensation Grade Profile (LIB) Salary Range $68,000.00 - $145,250.00 Time Type Full time Duration Type Staff Work Model Hybrid Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website. Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Portfolio and Grant Analyst Location: Remote within Connecticut Employment Type: Full-time Work Type: Remote Salary: $55,000 – $85,000 per year Job Description: Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Overview The Portfolio & Grant Analyst is responsible for the financial management, proposal development and stewardship of a portfolio of grants and contracts for sponsored research. Under general direction, this role manages post-award financial operations, including financial reporting, budgeting, forecasting, and compliance with university and sponsor policies. The Analyst collaborates with Principal Investigators (PIs) and other stakeholders to ensure accurate financial information, resolve budgetary issues, prepare financial statements, and provide long-term planning for research funding. This role includes involvement in managing budgets, preparing expenditure projections, overseeing grant renewals and closeouts, and maintaining up-to-date knowledge of policies and procedures. Required Skills and Abilities 1. Strong financial and analytical skills with demonstrated application of financial and accounting concepts. 2. Proficiency in Microsoft Excel and other office software, with the ability to manage multiple data sources effectively. 3. Excellent written and verbal communication skills, with the ability to present financial information clearly and accurately. 4. Strong organizational skills with high attention to detail and the ability to prioritize tasks and meet deadlines. 5. Ability to work both independently and collaboratively, demonstrating a positive attitude and strong customer service skills. Preferred Education and Skills and Abilities 1. Bachelor's degree in accounting, business management, or a related field, with 3 years of relevant financial experience. 2. Prior experience managing post award grants and contract administration portfolios, including international sponsored awards. 3. Knowledge of university policies and procedures, particularly within an academic or medical research setting. 4. Proficiency in using financial systems such as Workday and Yale Budget Tool (YBT) for financial management and reporting. Principal Responsibilities 1. Financial Analysis and Reporting: Present financial information and recommendations thru data analysis and reporting in the development and maintenance of budgets. Identify funding issues and develop appropriate solutions. Review and approve reports for administrative actions including pre-award costs and no-cost extensions. Analyze data and develop complex analytical reports for principal investigators including trend analysis, forecast future financial scenarios, develop long range projections, and variance analyses. 2. Proposal Development: Develop proposals and budgets for grant and contract submissions; coordinate with partnering institutions. Ensure compliance with sponsor regulations and University policies and procedures. Advise principal investigators of new funding opportunities and requirements. 3. Portfolio Management: Plan, organize and prioritize actions across multiple awards and investigators' portfolios. Ensure appropriate charging of expenses and integration of data. Advise and counsel principal investigators on financial issues and recommend alternative spending strategies, manage renewals, extensions and closeouts of grants, including final financial reporting to the sponsor. Analyze and negotiate budgets, contracts, and terms and conditions of research proposals. 4. Compliance and Risk Management: Responsible for providing appropriate guidance on compliance matters during management of portfolio and collaborates with account holders to maintain such compliance. Review, interpret and effectively apply sponsor policies on a variety of topics including cost allowability, budget management and other award management activities to ensure compliance with sponsoring agency requirements and University policies and procedures. 5. Collaborative Finance Partner & Lead: Provides a high-level of service that maintains strong working relationships by interacting with faculty and internal and external contacts, such as the School of Medicine, Office of Research Administration and granting agencies by managing the internal pre award proposal process and the management of sponsored funding. 6. May perform other duties as assigned. Required Education and Experience Bachelor's degree required. Two years of related financial experience required. Demonstrated application of financial, accounting and economic concepts. Required License(s) or Certification(s) Required Licenses and Certifications Physical Requirements Physical Requirements Job Category Professional Bargaining Unit NON Compensation Grade Administration & Operations Compensation Grade Profile Supervisor; Senior Associate (P4) Salary Range $55,000.00 - $85,000.00 Time Type Full time Duration Type Staff Work Model Remote Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks basedon the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website. Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties throughtheir hiring department. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Note Yale University is a tobacco-free campus.

Sr. Administrative Assistant, EEWC Support Specialist ERG Development & Work+Life Programs remote type Hybrid locations Whitney Ave, 221 time type Full time job requisition id 136280WD Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Overview Reporting to the Manager of Employee Resource Group Development & Community Engagement, the Senior Administrative Assistant/Support Specialist provides a strong level of administrative support to the Office of Employee Engagement & Workplace Culture and Work + Life Programs. Serve as a source of information to employee resource group leaders and members on programs and events. Serve as a source of information to the directors of the Yale affiliated childcare program. Compose, format, compile data, and prepare first drafts of Power Point presentations, Excel spreadsheets, and course documents. Proofread, edit, and review materials for grammar, accuracy, and completeness. Schedule and support meetings, events, and catering. Attend and support in-person, hybrid, and/or virtual events, workshops, and classes as needed. Assist with online course set-up, creation of newsletters and e-blasts, and event registration. Provide coverage as needed for other Administrative Assistants. Other duties as assigned. 1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to staff, students, post-doctoral fellows and associates & faculty on policies, procedures, programs, and office activities related to Work+Life Programming. 2. Oversees, instructs, and coordinates activities of support staff and New Haven Promise Scholar Interns. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a newsletters, flyers and other publications. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with all involved in the review process concerned with published work. 4. Determines administrative, facility, and equipment needs for meetings, symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens all types of inquiries. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to electronic mail inquiries. 6. Formats, keyboard, proofread, and edits correspondence, reports, flyers, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates logistics arrangements and space allocation. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes at meetings as needed. Performs additional functions incidental to office activities. Required Skill and Abilities 1.Proven ability to plan, organize, manage, and prioritize a large volume of work and many different administrative tasks in a complex, fast-paced environment. Strong attention to accuracy and detail. Ability to work independently, proactively, and exercise sound judgment. Ability to prioritize work and solve problems. 2.Demonstrated skills with software in the Microsoft Office Suite, including intermediate proficiency with Word and Outlook, and basic proficiency with Excel. 3.Knowledge of Yale Connect, AI tools (Clarity, Chatgpt, etc.) 4.Ability to relate comfortably and knowledgeably to a wide range of individuals, such as staff, guest speakers, and visitors, both orally and in writing in a professional manner. Strong customer service orientation. 5.Proven ability to proofread, edit, and review materials for grammar, accuracy, and completeness. Preferred Education, Experience and Skills: Knowledge or experience with Microsoft Teams, Zoom, Box, Canva, and Sharepoint Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education. Principal Responsibilities 1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education. Job Category Administrative Support Bargaining Unit L34 Compensation Grade Labor Grade D Compensation Grade Profile Hourly Range $31.83 Time Type Full time Duration Type Staff Work Model Hybrid Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website. Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Note Yale University is a tobacco-free campus.