Swarm Aero

Role Description Swarm Aero is redefining air power, building the largest swarming UAV and the most versatile swarming aircraft network in the world. We are hiring a Technical Sourcer to build and drive the top-of-funnel pipeline for our software engineering and product hiring lanes. You will work directly with our Technical Recruiter as a dedicated sourcing partner, owning candidate identification, outreach, and initial qualification. This is a high-output, high-craft role. You are the person who finds candidates nobody else finds, writes outreach nobody else would write, and builds pipelines that hold up under pressure. This is a fully remote position with occasional travel to our headquarters in Oxnard, CA. What You Will Own - Pipeline Development - Build and maintain active candidate pipelines for software engineering roles across autonomy, full-stack, embedded, and forward-deployed disciplines. - Source product management and product design candidates with backgrounds in C2, mission software, robotics, or defense-adjacent hardware-software products. - Develop Boolean search strings, LinkedIn Recruiter projects, GitHub profiles, conference speaker lists, and other non-obvious sourcing surfaces to reach passive candidates. - Identify talent clusters within defense primes, national labs, aerospace companies, robotics startups, and hyperscalers with relevant systems depth. - Outreach and Engagement - Write and send personalized outreach that reflects Swarm Aero's mission and the specificity of the role, not templated copy-paste. - Own A/B testing of messaging, subject lines, and outreach sequences to continuously improve response rates. - Conduct initial screens to assess interest, eligibility, and basic technical fit before passing candidates to the Technical Recruiter. - Maintain accurate and timely candidate records in Ashby, including outreach history, response rates, and disposition notes. - Sourcing Intelligence - Track and report on pipeline metrics weekly: contacts made, response rates, screens completed, and candidates advanced. - Surface market intelligence on talent availability, compensation expectations, and competitive movement in the defense tech and autonomy software space. - Contribute to target company lists, sourcing playbooks, and Boolean string libraries for use across the TA team. Qualifications - 3+ years of technical sourcing experience, with demonstrated success building passive candidate pipelines for software engineering roles. - Deep fluency with LinkedIn Recruiter and at least one additional sourcing surface (GitHub, X/Twitter, conference databases, niche communities). - Strong Boolean search skills and the ability to construct targeted searches for roles with narrow technical profiles. - Excellent written communication; your outreach messages are specific, brief, and worth responding to. - High attention to detail in ATS hygiene and pipeline tracking. - Self-directed and comfortable operating with minimal oversight in a fast-moving environment. Requirements - Experience sourcing for defense tech, aerospace, robotics, or dual-use software companies. - Familiarity with sourcing engineers who hold or could obtain security clearances. - Experience sourcing product managers or designers in technically complex environments. - Prior use of Ashby ATS. - Demonstrated ability to build sourcing playbooks or target company lists from scratch. Benefits - Meaningful equity in a high-growth defense technology company. - Competitive base salary commensurate with experience. - Medical, dental, vision, and 401k. - PTO and paid sick leave. - Monthly wellness stipend. - Daily catered lunch (office). - Paid parental leave. - Direct impact on a critical national security mission. - A world-class team of engineers and operators solving genuinely hard problems.

Title: Teamcenter Administrator Location: Oxnard, California, United States Job Description: Swarm Aero is redefining air power, building the largest swarming UAV and most versatile swarming aircraft network in the world. The company is moving quickly to launch the first aircraft designed specifically for swarming as well as the Command & Control software to mobilize swarms of thousands of heterogeneous autonomous assets and empower human operators to achieve superhuman results. The team has created and exited multiple startups, negotiated defense deals worth billions of dollars and designed and built 30+ novel aircraft, with aerospace experience from Scaled Composites, Airbus, Archer Aviation, Blue Origin, and Boom Supersonic. We're looking for a Teamcenter Administrator to own our product lifecycle management infrastructure and support the Aircraft team day to day. You'll work directly alongside structures and mechanical engineers to ensure our PLM environment is configured, maintained, and scaled to meet the demands of a fast-moving hardware program. This is a hands-on, high-impact role at the center of how we manage design data, change processes, and engineering workflows across the aircraft. What You'll Do - Administer and maintain Siemens Teamcenter environments across development and production, including installation, configuration, upgrades, and patching - Partner closely with structures design and mechanical engineers to understand workflow needs and translate them into effective PLM configuration - Manage user accounts, roles, groups, access controls, and licensing across the Teamcenter environment - Configure and maintain item types, workflows, change management processes, BOM structures, and classification hierarchies - Support CAD integrations including NX and other authoring tools used across the aircraft team - Troubleshoot and resolve PLM issues quickly, minimizing disruption to active engineering programs - Develop and maintain admin documentation, standard operating procedures, and user training materials - Collaborate with IT on infrastructure, backup, and disaster recovery for PLM systems - Identify and implement continuous improvements to PLM processes as the program scales What We're Looking For - 7+ years of hands-on Siemens Teamcenter administration experience in a hardware-intensive environment - Strong understanding of PLM concepts: BOM management, change/release workflows, document management, and CAD data vaulting - Experience supporting mechanical or aerospace engineering teams as a PLM admin or systems engineer - Proficiency with Teamcenter server administration on Windows and/or Linux - Familiarity with NX or similar CAD integration within Teamcenter - Ability to work directly with engineers to diagnose issues and configure solutions without heavy process overhead - Strong communication skills and comfort operating in a fast-paced, build-oriented startup environment - Aerospace or defense program background is a strong plus, particularly experience with aircraft, UAV, or propulsion development programs Nice to Have - Exposure to MBSE or MBD workflows and associated data management practices - Familiarity with Active Workspace configuration and customization - Scripting or automation experience (Python, Tcl, or similar) for PLM process automation - Experience migrating or consolidating PLM environments - Experience building or maintaining a digital thread in a manufacturing environment, connecting design, engineering, and production data across the product lifecycle Location This role is hybrid, based out of our headquarters in Oxnard, CA. Candidates must be local to the greater Ventura or Los Angeles County area and able to come onsite regularly and on short notice when the program requires it. Compensation: - $170,000 $200,000 base + meaningful equity What We Offer - Meaningful equity in a high-growth defense technology company - Competitive base salary commensurate with experience - Medical, dental, vision, and 401k - PTO and paid sick leave - Monthly wellness stipend - Daily catered lunch (office) - Paid parental leave - Direct impact on a critical national security mission - A world-class team of engineers and operators solving genuinely hard problems As part of our commitment to maintaining a safe and trustworthy work environment, Swarm Aero conducts a thorough screening of prospective employees. Candidates will be subject to a comprehensive background verification process as a prerequisite for employment. To conform to U.S. Government controlled technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

• Develop and maintain a scalable design system • Elevate visual and interaction consistency across the platform • Refactor complex UI panels for clarity and consistency • Travel on-site to work with operators and capture feedback • Conduct structured usability testing with operators and incorporate findings design improvements • Translate field observations and operator behavior into design improvements • Design intuitive workflows across a variety of mission profiles and user roles • Prototype new interaction patterns for multi-domain, heterogeneous control • Improve information hierarchy in dense, data-rich environments • Work with the Product Manager and the Director of Product to prioritize work • Collaborate closely with engineering to ensure implementation matches the design • Articulate design decisions clearly with stakeholders.

Swarm Aero is redefining air power by building the largest swarming UAV network and the most versatile swarming aircraft ecosystem in the world. We are moving quickly to launch the first aircraft designed specifically for swarming, alongside a powerful Command and Control platform capable of mobilizing thousands of heterogeneous autonomous assets and enabling human operators to achieve superhuman results. Our team has created and exited multiple startups, negotiated defense deals worth billions of dollars, and designed and built more than 30 novel aircraft. Our aerospace pedigree includes experience from Scaled Composites, Airbus, Archer Aviation, Blue Origin, and Boom Supersonic. We move fast, think boldly, and operate with intensity and precision. The Role The Executive Assistant will report to the Operations Manager and directly support our three founders. This individual will serve as a force multiplier for the leadership team, ensuring focus, organization, and operational continuity. This role requires exceptional judgment, discretion, and execution. The ideal candidate thrives in ambiguity, anticipates needs before they arise, and takes pride in creating structure in high-growth environments Key Responsibilities Executive Support - Manage complex calendars across multiple executives - Coordinate internal and external meetings, including defense and strategic partners - Arrange domestic and international travel with detailed itineraries - Prepare agendas, materials, and briefing documents - Track follow-ups and action items across leadership meetings - Handle confidential information with discretion and professionalism Office and Operations Support - Serve as front-of-office presence for visitors and partners - Support coordination of onsite interviews and candidate experience - Assist in onboarding new hires - Help maintain an organized and professional office environment - Coordinate small events, offsites, and executive gatherings - Provide backup operational coverage when leadership is traveling Strategic Leverage - Improve workflows that increase executive efficiency - Create systems for task tracking and visibility - Anticipate bottlenecks and proactively solve problems - Act as a connector across teams to ensure alignment Qualifications - 5+ years of experience supporting senior executives, ideally in startup, aerospace, defense, or high-growth environments - Exceptional organizational and time management skills - Strong written and verbal communication - High discretion and emotional intelligence - Comfortable working in fast-paced and ambiguous environments - Highly proactive and detail-oriented Preferred: - Experience supporting multiple executives simultaneously - Experience in defense, aerospace, or hardware startups - Experience helping build processes from scratch Why This Role Matters This is not a traditional administrative role. This position directly enables the speed, clarity, and output of the company's founders and Operations leadership. The right person will meaningfully influence how fast Swarm Aero scales. Compensation & Location Salary: $90,000–$120,000 base, plus equity and competitive benefits. Location: Fayetteville, AR preferred; remote considered for exceptional candidates. What we Offer: - Meaningful equity stake in a high-growth defense technology company - Competitive base salary commensurate with experience - Comprehensive benefits including medical, dental, vision, and 401k - PTO and Paid Sick Time - Monthly Wellness Stipend - Daily catered lunch to office - Paid Parental leave - Direct impact opportunity - be a key leader in building a critical technology for national security - World-class team - work alongside exceptional engineers and operators solving hard problems To conform to U.S. Government controlled technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. To conform to U.S. Government controlled technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

• The Executive Assistant will report to the Operations Manager and directly support our three founders • Manage complex calendars across multiple executives • Coordinate internal and external meetings, including defense and strategic partners • Arrange domestic and international travel with detailed itineraries • Prepare agendas, materials, and briefing documents • Track follow-ups and action items across leadership meetings • Handle confidential information with discretion and professionalism • Serve as front-of-office presence for visitors and partners • Support coordination of onsite interviews and candidate experience • Assist in onboarding new hires • Help maintain an organized and professional office environment • Coordinate small events, offsites, and executive gatherings • Provide backup operational coverage when leadership is traveling • Improve workflows that increase executive efficiency • Create systems for task tracking and visibility • Anticipate bottlenecks and proactively solve problems • Act as a connector across teams to ensure alignment

• Create the future of large-scale drone swarm command and control for the most powerful military ever. • Own the swarm software product roadmap at Swarm Aero. This includes C2 and autonomy across multiple domains. Define operational requirements and strategic priorities and process them into an optimal roadmap • Drive alignment between product vision, engineering capacity, and real-world operator needs, resolving conflicts with data and judgement • Author product requirements that engineering, QA, and mission teams can execute against without hand-holding, including edge cases, failure modes, and acceptance criteria • Own the backlog: sprint planning and sequencing decisions made in active partnership with stakeholders • Drive the release process from definition through deployment, including test planning, rollout, and post-release review • Drive operator & customer understanding at Swarm Aero. Lead discovery sessions with operators, mission planners, and integration partners to surface needs and validate assumptions. Logically develop new and creative solutions to key challenges and anticipate expensive mistakes. • Translate field observations and operator feedback into roadmap decisions with clear rationale • Serve as the connective tissue between engineering, QA, and executive leadership • Identify and partner with strategic external vendors and partners. Define goals and interfaces and manage dependency risk.

• Drive full-cycle recruiting for software engineering across Full Stack, Autonomy/Robotics, and Forward Deployed Engineering roles that require technical depth and a sharp eye for talent. • Partner directly with engineering leadership and hiring managers to deeply understand team needs, define role profiles, and move quickly without sacrificing quality. • Build our recruiting infrastructure from scratch: sourcing strategies, interview frameworks, scorecards, candidate experience, offer processes, and everything in between. • Become a genuine talent brand ambassador representing us authentically to candidates and building pipelines before we even open a req. • Develop and own relationships with the specific communities where exceptional engineers actually live: open-source contributors, robotics researchers, ML practitioners, field engineers. • Track and report on recruiting metrics that actually matter time-to-hire, pipeline health, offer acceptance rate, source quality and use data to improve the process. • Scale the function: as we grow, you'll have the opportunity to build and lead a recruiting team underneath you.

We're building something that matters and we're doing it fast. As our first dedicated engineering recruiter, you won't be filling a backlog of reqs. You'll be building the engine that powers our entire engineering organization. Drive full-cycle recruiting for software engineering across Full Stack, Autonomy/Robotics, and Forward Deployed Engineering roles that require technical depth and a sharp eye for talent. Partner directly with engineering leadership and hiring managers to deeply understand team needs, define role profiles, and move quickly without sacrificing quality. Build our recruiting infrastructure from scratch: sourcing strategies, interview frameworks, scorecards, candidate experience, offer processes, and everything in between. Become a genuine talent brand ambassador representing us authentically to candidates and building pipelines before we even open a req. Develop and own relationships with the specific communities where exceptional engineers actually live: open-source contributors, robotics researchers, ML practitioners, field engineers. Track and report on recruiting metrics that actually matter: time-to-hire, pipeline health, offer acceptance rate, source quality and use data to improve the process. Scale the function: as we grow, you'll have the opportunity to build and lead a recruiting team underneath you.

• Architect and own software and dev ops infrastructure for a Command & Control (C2) system designed to control multi-domain unmanned systems • Design and implement secure network architectures across partner and government owned environments • Collaborate with partners on cyber security accreditation • Accelerate development through CI/CD improvements, cloud development environments, and integrations

• Own end-to-end interview scheduling for technical roles (Software Engineers, Engineering Managers, and similar), managing complex, multi-panel loops across time zones. • Partner with recruiters and hiring managers to coordinate onsite, virtual, and panel interviews with precision and speed. • Manage candidate communications throughout the process, ensuring an exceptional candidate experience at every touchpoint. • Maintain accurate records in our ATS (Applicant Tracking System) and keep pipelines organized and up to date. • Identify friction points in our recruiting workflows and proactively propose and implement improvements. • Build and refine scalable coordination playbooks, templates, and SOPs that can grow with the team. • Track and report on coordination metrics (scheduling turnaround times, candidate NPS, etc.) and use data to drive improvements. • Collaborate cross-functionally with HR, IT, and facilities to ensure seamless onsite interview logistics. • Support the rollout of new recruiting tools and integrations that enhance team efficiency. • Act as a trusted partner to recruiters, ensuring they can focus on sourcing and relationship-building while you own the operational details. • Build strong relationships with hiring managers, particularly within Engineering, to deeply understand their team needs and interview preferences. • Serve as the primary point of contact for candidates during the scheduling and interview process, representing our brand with warmth and professionalism.