OneIMS Group

Role Description We are looking for a highly organized, proactive, and technology-driven Executive Assistant who can support leadership while helping manage sales, marketing, reporting, communication, and administrative operations. This is not a traditional administrative assistant position. The ideal candidate will understand HubSpot, AI tools, sales technology, inbox management, presentations, proposals, reporting, and customer communication. We need someone who can take ownership, follow through on assignments, communicate professionally, and use technology to make the organization more efficient. What You’ll Do - Executive and Administrative Support - Manage calendars, inboxes, meetings, appointments, priorities, and follow-up tasks. - Monitor executive and company inboxes, identify important messages, and organize communications by priority. - Draft and send professional email responses with proper approval and context. - Track outstanding requests, deadlines, commitments, and action items. - Prepare leadership for internal, prospect, and client meetings. - Maintain confidentiality when working with sensitive company, employee, prospect, and client information. - HubSpot Sales and Marketing Support - Use HubSpot’s Marketing Hub, Sales Hub, CRM, and reporting tools. - Maintain accurate contact, company, deal, and activity records. - Create and update deals, tasks, notes, lists, properties, pipelines, and workflows. - Help build and manage email campaigns, forms, landing pages, lists, and basic automations. - Build HubSpot reports and dashboards for sales, marketing, pipeline, revenue, lead generation, and team activity. - Monitor CRM data quality and correct incomplete, duplicate, or outdated information. - Track prospects and clients throughout the sales process. - Help ensure that leads and sales opportunities receive timely follow-up. - Document processes and maintain organized records inside HubSpot. - Sales and Revenue Operations - Use prospecting and sales intelligence tools such as Apollo to research companies, identify contacts, and build targeted prospect lists. - Support outbound prospecting and lead-generation campaigns. - Help prepare meeting agendas, discovery notes, follow-up emails, and sales materials. - Create professional quotes, proposals, and sales documents. - Help manage quote approvals, revisions, delivery, and electronic signatures. - Track proposal status and follow up on unsigned or unanswered quotes. - Keep sales pipelines, deal stages, next steps, close dates, and forecast information updated. - Produce weekly reports covering pipeline activity, opportunities, follow-ups, meetings, and revenue progress. - Calls and Meetings - Schedule, organize, and help facilitate internal, prospect, and client calls. - Prepare agendas and ensure participants have the correct meeting information and materials. - Take clear meeting notes and capture decisions, assignments, owners, and deadlines. - Use AI tools to summarize transcripts and convert conversations into organized action items. - Send follow-up communication after meetings. - Make sure all notes, recordings, and next steps are documented in HubSpot. - Follow up with team members to ensure assigned action items are completed. - AI and Automation - Use Claude and ChatGPT to improve research, writing, meeting preparation, reporting, communication, and administrative workflows. - Understand how to work with MCP integrations, connected applications, and AI-enabled tools. - Use AI responsibly to analyze information, draft communications, summarize meetings, and organize company knowledge. - Review all AI-generated work for accuracy, tone, confidentiality, and brand alignment. - Identify repetitive tasks that can be improved through AI, HubSpot workflows, integrations, or automation. - Learn new tools quickly and help document effective AI processes for the team. - Presentations and Documents - Create professional presentations in Google Slides and other presentation tools. - Help build proposals, quotes, reports, and sales presentations using HubSpot data. - Turn ideas, notes, and meeting transcripts into clear, well-structured presentations. - Use AI-assisted design tools to improve layouts, messaging, and visual consistency. - Maintain branded templates for proposals, presentations, reports, and other company documents. - Proofread all materials for accuracy, grammar, formatting, and brand consistency. Qualifications - Previous experience as an executive assistant, sales coordinator, marketing coordinator, or revenue operations assistant. - Strong working knowledge of HubSpot sales and marketing tools. - The ability to create useful reports and dashboards in HubSpot. - Experience using AI tools in real business workflows. - Strong professional writing, editing, and proofreading abilities. - Excellent verbal communication and phone skills. - The ability to communicate professionally with executives, employees, prospects, and clients. - Strong attention to detail and a commitment to accuracy. - Excellent organization, prioritization, and time-management skills. - The ability to manage multiple inboxes, projects, meetings, and deadlines. - A proactive mindset and the ability to anticipate what needs to happen next. - The judgment to know when to act independently and when approval is required. - The ability to protect confidential and sensitive information. - Dependability, professionalism, curiosity, and consistent follow-through. Benefits - Fully remote position with flexible working hours. - Opportunity to work with a dynamic, growth-driven team. - Paid Time Off.

Role Description We are looking for a creative, detail-oriented Video Editor and Motion Graphics Designer who can transform ideas, recordings, and raw footage into polished content that captures attention, strengthens our brands, and grows our online audience. This is more than a traditional editing position. We need someone who understands storytelling, design, writing, artificial intelligence, content strategy, social media publishing, and audience growth. What You’ll Do - Edit long-form and short-form videos, including podcasts, interviews, educational videos, advertisements, webinars, and social media content. - Create motion graphics, animated text, branded transitions, visual effects, and other engaging design elements. - Turn long-form recordings into high-performing short-form content for LinkedIn, Instagram, TikTok, YouTube, Facebook, and other platforms. - Optimize content for each platform, including its dimensions, length, pacing, hook, captions, hashtags, keywords, thumbnails, and calls to action. - Develop and execute strategies to increase followers, engagement, reach, watch time, and brand awareness. - Research audience interests, competitors, platform trends, keywords, and content opportunities. - Build, manage, and maintain organized content calendars across multiple brands and social platforms. - Upload, schedule, and publish content using native platform tools and third-party social media management platforms. - Confirm that scheduled posts are formatted correctly, published on time, and properly tagged and linked. - Engage with followers by monitoring and responding appropriately to comments and messages. - Track performance and use data to identify which topics, formats, hooks, and publishing times produce the best results. - Test new content ideas and make recommendations based on audience response and platform analytics. - Coordinate content around campaigns, company priorities, events, and important dates. - Use AI-powered tools to improve editing speed, content quality, repurposing, transcription, writing, research, and workflow efficiency. - Write and improve video hooks, headlines, captions, descriptions, scripts, hashtags, and calls to action. - Create thumbnails, social graphics, presentation visuals, and other branded marketing assets. - Review all work carefully for spelling, grammar, visual consistency, brand accuracy, and technical quality. - Collaborate with marketing, creative, and leadership teams to turn ideas into compelling content. Qualifications - Strong video-editing and motion-graphics skills. - Experience building, managing, and executing content calendars. - A demonstrated ability to build social media accounts and grow followers organically. - An understanding of audience development, community engagement, and content distribution. - The ability to schedule, publish, and quality-check social media content. - The ability to interpret analytics and turn performance data into better content. - A strong eye for design, composition, pacing, typography, and visual detail. - A clear understanding of branding and visual consistency. - Strong writing, proofreading, and storytelling abilities. - Knowledge of how audiences consume content differently across social platforms. - The ability to take ownership of a project from the initial idea through publication and performance analysis. - Curiosity about AI and a willingness to test new tools and improve workflows. - Excellent organization, communication, and time-management skills. - Dependability, creativity, and close attention to detail. - Must be able to talk to clients and execute virtual interviews. Requirements - Experience with Adobe Premiere Pro, Capcut, Adobe After Effects, Adobe Photoshop and Illustrator, Descript, Tella, Canva or similar design platforms. - Familiarity with social media scheduling and content-calendar tools. - Experience with native publishing tools for LinkedIn, Instagram, Facebook, TikTok, and YouTube. - Knowledge of social media analytics and reporting tools. - Experience with AI tools such as ChatGPT, Claude, or similar creative tools. - Familiarity with captioning, transcription, audio cleanup, and content-repurposing tools. - Understanding of social media growth strategies and platform best practices. Benefits - Fully remote position with flexible working hours. - Opportunity to work with a dynamic, growth-driven team. - Paid Time Off. Company Description OneIMS is a global inbound digital marketing agency with offices in sunny Southwest Florida and regional offices throughout the world. Our team is dedicated to helping our clients achieve their sales and marketing goals using the most up-to-date and innovative strategies and technologies available. We believe we are one of the best in the industry and are looking for candidates who are just as passionate about marketing as we are. At OneIMS you will enjoy a great working environment, plenty of perks, nurturing leadership team, and caring co-workers. Come work with us if you believe you can make our team even better!

Role Description OneIMS Group is looking for a Strategic Solutions Consultant with expertise in full cycle sales, AEO (Account Engagement Optimization), SEO, and marketing operations. In this client-facing role, you will be responsible for delivering tailored strategic solutions that drive business growth and maximize marketing performance. You will collaborate with clients to understand their unique challenges and opportunities, providing consultative guidance and implementing data-driven strategies to optimize sales and marketing efforts. - Manage the full sales cycle from prospecting and needs analysis to proposal development and closing deals. - Consult with clients to develop customized AEO (answer engine optimization) strategies that improve account engagement and drive revenue. - Analyze and optimize SEO strategies to boost organic traffic and search engine rankings. - Collaborate with marketing operations teams to streamline and enhance campaign execution and automation. - Deliver presentations and demonstrations to clients, articulating the value of proposed solutions. - Maintain strong client relationships through ongoing communication and strategic consulting. - Stay current on industry trends and emerging technologies to proactively advise clients on best practices. - Work cross-functionally internally to ensure seamless delivery and execution of client solutions. Qualifications - Bachelor’s degree in Marketing, Business, or related field. - 5+ years of experience in full cycle sales, marketing operations, AEO and SEO. - Strong knowledge of AEO principles and proven experience implementing account engagement strategies. - Excellent communication, presentation, and interpersonal skills with the ability to engage clients effectively. - Proficiency in SEO tools, marketing automation platforms (preferably HubSpot), and CRM systems. - Analytical mindset with the ability to interpret data and provide actionable insights. - Demonstrated ability to manage multiple projects and meet deadlines in a fast-paced environment. - Experience working in client-facing consulting roles is highly preferred. Benefits - Training and certification program reimbursements - 100% remote - Paid Time Off