Great Assistant

JC Davis Power Virtual Assistant About the job JC Davis Power Virtual Assistant Please Note: This job is being posted on behalf of JC Davis Power (jcdavispower.com) by Great Assistant (www.greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants. Jeff Davis is the President and co-CEO of JC Davis Power, a company he built from the ground up with a clear vision: to maximize the value of time while helping others do the same. JC Davis Power specializes in reliable, fully turnkey, temporary off grid power solutions, along with climate control and lighting services, primarily for large commercial and industrial construction clients. With a team of approximately 100 people and 10 years in business, the company has grown well beyond Jeff's original goals, not just in revenue, but in purpose. Jeff is driven by the belief that great organizations provide more value as a group than any individual could alone, and that's exactly what he's built. We are looking for a highly capable and proactive Virtual Assistant who thrives working independently and can serve as a trusted right hand to a driven entrepreneur. The ideal candidate will be aligned with JC Davis Power's core values: - Put People First - Be Proactive - Keep it Simple - Be Impactful As our assistant, you'll help protect the CEO's time, simplify communication, reduce unnecessary meetings and tasks, and make sure high value priorities get the right attention. This role is critical to helping the CEO stay focused on high impact work while confidently delegating responsibilities to someone who can think ahead, follow through, and represent both him and the company well. Some of your responsibilities will include: - Managing and prioritizing the CEO's email inbox - Managing the CEO's calendar and helping protect time for high priority work - Acting as a gatekeeper by filtering unnecessary meetings, tasks, and communications - Booking and coordinating travel arrangements - Providing personal support, including coordinating food, dry cleaning, appointments, and similar needs - Managing property care and administrative needs for two residential properties and a small office - Handling ad hoc purchasing, both personal and company related, including office supplies, furniture, and other items - Preparing for and coordinating meetings, including weekly leadership calls and quarterly in person meetings - Monitoring Slack for direction, updates, and items needing attention - Taking action on routine and non routine tasks and following through to completion - Maintaining and updating an employee look book with photos and descriptions - Preparing the CEO for company facility visits and related meetings - Completing general administrative tasks that help simplify the CEO's day and keep things moving In addition to the above, the ideal candidate must be/have: - Highly detail oriented with a strong sense of ownership and follow through - Proactive and resourceful, able to anticipate needs and take initiative without being asked - Works independently with minimal direction and manages priorities effectively - Exercises strong judgment and knows how to prioritize what truly matters - A clear and concise communicator who keeps updates high level unless more detail is needed - Comfortable with direct communication and providing honest, constructive feedback - Thoughtful and objective, capable of handling sensitive communications with professionalism and discretion - Comfortable working with high level individuals and representing the company with confidence - A natural gatekeeper who knows what deserves attention and what doesn't - Able to manage competing demands and skilled at protecting executive time - Someone who values quality results over simply staying busy - Flexible, adaptable, and calm under pressure, able to shift priorities as the day demands - Must be tech savvy and quick to pick up new tools and software Experience with the following tools is a plus! - Google Workspace - ClickUp - Salesforce - Slack - AI tools such as Claude or ChatGPT Position Details - This is a W2 employee position - Benefits include: Medical (fully paid for employee and family), Dental/Vision (employee paid), PTO, Sick Time, Paid Holidays, and 401(k) with 4% match - Additional benefits include life insurance, company phone, laptop, company credit card, and discretionary performance bonus - The position is 40 hours per week - Flexible eight hour workdays with availability between 7:00 am and 5:00 pm ET - The salary for this position is $80,000 annually - Travel is required approximately 3 to 5 weeks per year for quarterly meetings and events - You must be able to pass a background check - We are looking for someone to become a long-term (3+ years) team member **Please do not contact Jeff Davis or JC Davis Power directly; doing so will disqualify your application***

Acumen Accounting & Tax Services Inc Virtual Assistant About the job Acumen Accounting & Tax Services Inc Virtual Assistant Please Note: This job is being posted on behalf of Deepa Ramachandran (acumencpa.com) by Great Assistant (www.greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants. Deepa Ramachandran is the Owner and President of Acumen Accounting & Tax Services Inc. Acumen Accounting & Tax Services Inc. helps business owners with their accounting and taxes by simplifying the complexity of financial management, tax prep, payroll, tax strategy, and accounting services. The company helps business owners gain clarity and understand the financial health of their business. We are looking for a Virtual Assistant to support the Owner and the Acumen Accounting & Tax Services team. The right person for this role will be highly organized, dependable, detail oriented, and able to follow clear processes while helping protect our Owner's time, energy, and attention. As our assistant you must be aligned with Acumen Accounting & Tax Services Inc.'s Core Values: - Create Clarity Through Excellence - Stand for Integrity, Always - Make People Feel Seen, Heard, and Cared For - Work as a Team, With Clarity and Respect - Respect Structure and Process This role requires someone who understands the importance of structure, confidentiality, clear communication, and full task completion, while also bringing warmth and care to client interactions. Some of your responsibilities will include: - Manage the owner's inboxes, calendar, schedule, daily briefing, and client follow ups - Review emails, voicemails, flagged tasks, overdue items, and workflow updates to ensure nothing falls through the cracks - Maintain client files, meeting summaries, transcriptions, digital records, and client notes - Support portal management, document intake, uploads, client notifications, completed return delivery, billing follow ups, and outstanding document requests - Help route work across the company, update task statuses, and keep workflow moving through company systems - Ensure standards of completion are followed by spot checking work, verifying completion, and identifying incomplete tasks or projects - Serve as backup phone support during tax season and help with appointment logistics, client communication, and document flow - Protect the owner's time by managing interruptions, routing requests appropriately, and helping clients get the support they need - Communicate with software vendors as the first point of contact and route vendor needs as needed - Follow established company processes and communicate clearly when tasks need more time, support, or reassignment - Help maintain structure, confidentiality, and smooth communication across the company In addition to the above, the ideal candidate must be/have: - Team first and institution first in mindset - Considerate of the team, clients, and the owner - Warm, professional, relational, and people focused - Highly organized, responsive, and dependable - Able to manage a high volume of details, clients, tasks, and communication - Strong integrity and discretion when handling confidential information - Accurate, precise, detail oriented, and committed to completing tasks fully - Excellent at triage and protective of the owner's time, energy, and attention - Willing to follow established processes, ask questions, and avoid assumptions - Skilled at managing digital workflows, client portals, and task systems - Able to stay in role without overstepping into client management or technical advice - Patient and kind with clients, especially during busy seasons - Clear in communicating when a task needs more time, support, or reassignment - Comfortable working within clearly defined standards of completion - You must be tech savvy and quick to pick up new tools and software Experience with the following tools is a plus! - Microsoft Office - Outlook calendar and email - Microsoft Teams - Monday.com Position Details - This is a W2 employee position - This position is 40 hours per week - The schedule is Monday through Friday from 9:00 AM to 5:00 PM CST - The pay rate is $30.00 per hour USD - Benefits include medical, dental/vision, PTO/vacation, sick time, and paid holidays - You must be available for overtime hours during tax season if needed - Domestic travel may be needed for an annual team meeting - You must be able to pass a background check - We are looking for someone to become a long-term (3+ years) team member **Please do not contact Deepa Ramachandran or Acumen Accounting & Tax Services Inc. directly; doing so will disqualify your application***

Fenimore Kay Harrison LLP Executive Assistant About the job Fenimore Kay Harrison LLP Executive Assistant Please Note: This job is being posted on behalf of Chet Fenimore (https://www.fkhpartners.com) by Great Assistant (www.greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants. Chet Fenimore is the Chairman of Fenimore Kay Harrison LLP, a nationally recognized boutique law firm focused exclusively on representing community banks. The firm advises banks across the United States on corporate, regulatory, and securities matters, with a strong emphasis on mergers and acquisitions. Fenimore Kay Harrison is a boutique law firm with deep specialization, a responsive approach, and a collaborative team environment. We are seeking a calm, detail-oriented, and highly dependable Executive Assistant to support the Chairman in a professional legal environment. This role is well-suited for someone who values accuracy, confidentiality, and thoughtful communication, and who can manage multiple priorities with discretion. You must be aligned with the following Core Values: - Client-Focused, Strategic Excellence - Exceptional Value & Responsiveness - Deep Community Banking Expertise - Collaboration, Accountability & Teamwork - Grow Together People First This position plays a critical role in keeping communication, scheduling, and priorities organized so the Chairman can stay focused on client work and firm leadership. The ideal assistant is able to manage details independently, keep information moving, and ensure follow-through across day-to-day work. Some of your responsibilities will include: - Managing a high-volume email inbox (100+ emails per day) and prioritizing messages appropriately - Calendar management and meeting coordination - Coordinating multi-state travel and related logistics - Supporting and coordinating speaking engagements and presentations - Assisting with billing support and expense reimbursements - Business development follow-up and professional correspondence - Tracking tasks and projects to ensure deadlines are met and work stays on track - Drafting and sending emails on behalf of the Chairman - Light document and Word processing cleanup - Research and preparation support for meetings and calls - Pulling documents and information needed for client interactions - Assisting with PowerPoint and business presentation preparation Success in this role requires strong organizational instincts and the ability to think ahead. This is not a task-by-task role, but a support partnership built on trust, consistency, and sound judgment. If you enjoy working in a structured, professional environment and take pride in doing things carefully and correctly, this role offers long-term stability and a strong working relationship built on trust. In addition to the above, the ideal candidate must be/have: - Friendly, professional, outgoing, caring, and team-oriented - Exceptional attention to detail and a high level of accuracy - Highly organized with the ability to manage multiple priorities calmly and with ease - Strong written and verbal communication skills - Able to take initiative and work independently while keeping others informed - Assertive but balanced, not overly aggressive or passive - Proactive, with the ability to think ahead and anticipate needs - A sense of urgency around completing work and following through - Good common sense with sound judgment - Highly trustworthy, with the ability to handle confidential information with discretion - Calm, steady, and thoughtful in a professional environment - Reliable, consistent, dependable, and collaborative - Comfortable keeping leadership informed without overcommunicating - Able to support big-picture priorities while managing details day to day - You must be tech savvy and quick to pick up new tools and software Experience with the following tools is a plus! - Microsoft Office Suite - Microsoft Outlook - Microsoft Teams - iManage - Clio Position Details - This is a remote W2 Employee position - The position will be 40 hours per week - Benefits include medical, PTO, sick time, paid holidays, a 401(k) with match, and a discretionary bonus based on performance - Flexible schedule within 8:00 am 5:00 pm CST - The annual salary for this position is $75,000 USD and is non-negotiable - You must be able to pass a background check - We are looking for someone to become a long-term (3+ years) team member **Please do not contact Chet Fenimore or Fenimore Kay Harrison LLP directly; doing so will disqualify your application***

Virtual Assistant About the job Cashflow Diary Virtual Assistant Please Note: This job is being posted on behalf of J. Massey (cashflowdiary.com) by Great Assistant (www.greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants. J. Massey is the CEO of West Egg Enterprises, Inc. dba Cashflow Diary, a real estate education and consulting company focused on short-term rental investing. Through Cashflow Diary, J. has trained thousands of entrepreneurs and built a business centered on helping others create financial freedom through systems, strategy, and operational excellence. We are looking for a Virtual Assistant who is proactive, steady, highly organized, and works well with a visionary, fast-moving leader who communicates primarily through voice and operates in a high-clarity environment where feedback is frequent, direct, and focused on outcomes. The ideal candidate is comfortable in a straightforward work culture and can adapt to different communication styles, including neurodivergent work environments. As our assistant, you will support day-to-day operations, help protect our CEO's time so he can stay focused on high-value work, and translate direction into clear priorities, next steps, and follow-through while helping keep operations moving smoothly. The right person will align with the company's Core Values and be able to bring clarity, structure, and follow-through to a dynamic environment. Core Values - Ownership - Excellence Without Apology - Clarity Over Cleverness - Stewardship - Growth as a Practice Some of your responsibilities will include: - Email triage, inbox management, and routing client communications - Calendar management, including scheduling and calendar confirmations - Managing incoming requests and setting appointments - Meeting prep and follow-up, including recaps and action items - Reviewing daily priorities and helping keep the day on track - Social media scheduling, posting, and direct message management - Supporting coaching and consulting calls through preparation and follow-up - Document creation and formatting - Research and data compilation - Project and task coordination - Travel and logistics coordination - Assisting with occasional evening and weekend virtual events - General operations and administrative support In addition to the above, the ideal candidate must be/have: - Proactive, anticipates needs, and stays one step ahead - Accountable, takes ownership of outcomes, not just tasks, and presents solutions and recommendations - Works independently and handles tasks end-to-end with minimal oversight - Tracks details through completion and reliably closes loops - Captures direction quickly, learns fast, and executes without repeated instruction - Detail-oriented, highly organized, and creates structure - Calm under pressure, flexible, and adaptable to change - Comfortable in a fast-paced environment with frequent, direct communication and shifting priorities - Emotionally mature and steady in a direct work environment - Assertive, direct, and clear in communication - Comfortable asking questions or pushing back when needed - Takes verbal direction and translates it into clear priorities, action, and follow-through - Understands priorities and protects the bigger picture - Comfortable supporting a visionary entrepreneur - AI-fluent and highly comfortable using AI tools in day-to-day work - Tech savvy and quick to pick up new tools and software - Professional, polished, personable, and trustworthy - Growth-oriented, curious, and open to learning new things - Neurodivergent-aware and respectful of diverse cognitive and communication styles Experience with the following tools is a plus! - Google Workspace - Microsoft Office - Gmail, Substack, and Kit.com - Slack - Motion - GoHighLevel - Social media platforms (LinkedIn, Instagram, Facebook, YouTube, TikTok, X, and Pinterest) - AI tools, with Claude experience as a plus Position Details - This is a Remote W2 position - The position will be 40 hours per week - Hours are flexible and based on workload and deliverables - Benefits include: - Medical, dental, and vision - 3 weeks PTO, Birthday off, and unlimited sick time - 15 paid holidays - Employer-paid life insurance, AD&D, Short-term and Long-term disability - $150/month wellness stipend - $1,500/year learning stipend through Fringe - Availability required for virtual event moderation: - Twice monthly on Thursday evenings, and occasionally Wednesdays, from 7:00 pm to 9:00 pm EST - One Saturday per month from 11:00 am to 2:00 pm EST - The pay rate is $35/hr. USD - You must be able to pass a background check - We are looking for someone to become a long-term (3+ years) team member **Please do not contact J. Massey or Cashflow Diary directly; doing so will disqualify your application***

InstantNonprofit Virtual Assistant About the job InstantNonprofit Virtual Assistant Please Note: This job is being posted on behalf of Christian LeFer and Jacqui Long (www.instantnonprofit.com) by Great Assistant (www.greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants. Christian LeFer is the Founder and CEO of InstantNonprofit, which helps nonprofit founders turn ideas into properly formed, well-funded organizations through done-for-you formation and compliance services. Christian leads the company alongside Co-Founder and COO Jacqui Long with clear processes, defined roles, and a strong focus on execution and accountability. We are looking for a Virtual Assistant who thrives in a fast-paced, highly tech-forward environment and brings strong ownership, prioritization, sound judgment, and a focus on continuous improvement. The ideal candidate is proactive, systems-oriented, and deeply committed to protecting executive time and attention, with sound judgment and alignment with our core values of: - Simple and Strategic - Results Rule - Team First - Worldclass - Systems Focused Some of your responsibilities will include: - Executive support with a focus on time and priority protection - Email and calendar management primarily for the CEO, with support for the COO as needed - Travel planning and coordination - Cross-functional project coordination and follow-up across multiple tools and teams - Acting as a point person to keep projects moving and close communication loops - Podcast scheduling and coordination - Research for speaking opportunities, podcasts, and special projects - Delegation support, process improvement, and automation - Project management, updates, and follow-through in ClickUp and other digital systems - Executive decision filtering and follow-through - General administrative and operational support - Financial and operational systems support - Turning fast-moving ideas, messages, and requests into clear next steps and organized outputs In addition to the above, the ideal candidate must be/have: - Outgoing and collaborative - Highly organized, proactive, and self-motivated - Exceptional written and verbal English communication skills - Calm, confident, and decisive under pressure - Comfortable operating with incomplete information - Strong ownership mentality and excellent judgment - A systems thinker who eliminates friction rather than managing chaos - Professional, direct, and clear communicator - Structured, consistent, and responsibility-driven - Comfortable handling sensitive and confidential information - You must be tech savvy and quick to pick up new tools and software - A genuine love of technology and continuous learning Experience with the following tools is a plus! - Google Workspace - Slack - ClickUp - GoHighLevel or ActiveCampaign - Xero - AI tools and automation platforms, including ChatGPT, Fyxer, and Fathom Position Details - This is a 1099 Contractor position with the potential to transition to a W2 - Benefits may include flexible PTO, optional healthcare stipend, and performance-based and holiday bonus - Hours are 30-40 hours per week - Flexible schedule within 8:00 AM - 5:00 PM CST - Pay rate is $30/hr. USD - You must be able to pass a background check - We are looking for someone to become a long-term (3+ years) team member **Please do not contact Christian LeFer, Jacqui Long, or InstantNonprofit directly; doing so will disqualify your application***