• Manage the calendar of the Vice President • Determine the urgency of requests and priorities accordingly • Edit reports, proposals, and presentations for the Vice President • Consult across departments on strategic communications and information • Responsible for arranging Vice President’s travel arrangements

Legal Administrative Assistant III - Maryland (Remote) remote type Hybrid locations USA - MD (Remote) time type Full time job requisition id R30695 At Allstate, great things happen when our people work together to protect families and their belongings from life’s uncertainties. And for more than 90 years, our innovative drive has kept us a step ahead of our customers’ evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection.    Job Description The Legal Administrative Assistant III provides administrative and operational support for Client Legal Services attorneys under general attorney supervision. This role supports insurance defense litigation matters by entering and managing case-related data, including pleadings, motions, and correspondence related to trial, arbitration, and mediation. The assistant is responsible for calendar management, scheduling litigation events, e-filing, and supporting case workflows that require accuracy, adaptability, and strong external communication.   Key Responsibilities - Monitor and maintain compliance within Team Connect (Litigation Management System) - Enter, update, and manage case data, including pleadings, motions, discovery, trial, arbitration, and mediation correspondence - Manage calendars and coordinate scheduling for hearings, depositions, mediations, and related litigation events - Prepare, track, and maintain files and documentation in accordance with established procedures - Communicate clearly and professionally with internal partners and external contacts to support case progression - Make basic case support decisions within defined guidelines and under attorney supervision - Manage competing priorities and adjust to changing workflows in a litigation environment - Handle sensitive and confidential information with discretion - Perform tasks accurately, efficiently, and within required timelines   Experience - Administrative experience in a legal, insurance, or professional services environment, preferably supporting insurance defense litigation - Experience supporting litigation activities, including scheduling and case coordination - Working knowledge of legal terminology, civil litigation processes, and case management systems required - Familiarity with various Maryland courts and local procedures required - Court approval experience and knowledge of the Maryland court system considered a strong plus - 2-3 years of experience   Location - This role is based in or near Maryland - Candidates must be able to attend additional in-office meetings as business needs require   Explore the Benefits of Joining Allstate’s Client Legal Services - Exceptional Work-Life Balance: At Allstate, we understand the importance of achieving harmony between work and personal life. Our in-house litigation roles provide more predictable schedules and flexibility, allowing you to excel professionally while enjoying a fulfilling personal life. - Holistic Understanding of the Business: As part of the Allstate legal team, you'll gain invaluable insight into our diverse business operations, objectives, and culture. This comprehensive understanding enables you to align legal strategies closely with the company's goals, fostering impactful contributions and strategic partnerships across departments. - Direct Client Collaboration: Working in-house at Allstate means collaborating directly with internal stakeholders and business units. This close partnership cultivates deeper client relationships, facilitating a nuanced understanding of their needs and priorities. By providing proactive legal guidance and support, you'll play a pivotal role in driving the company's success. - Strategic Influence and Impact: As an integral member of our legal team, you'll have the opportunity to shape strategic decisions and risk management initiatives. Your insights and expertise will inform key business decisions, empowering you to mitigate risks effectively and drive positive outcomes that directly impact Allstate's bottom line. - Diverse Legal Challenges: In-house litigation roles at Allstate encompass a broad spectrum of legal work beyond traditional litigation, including regulatory compliance, risk assessment, and dispute resolution. This diversity of challenges ensures continuous professional growth and development, expanding your skill set and enhancing your career trajectory. - Professional Growth Opportunities: With ample opportunities for advancement and professional development, you'll have the support and resources you need to reach new heights in your legal career.   Allstate provides a comprehensive technology setup, including a laptop, monitors, headset, keyboard, and mouse. Employees eligible to work from home also receive a monthly connectivity reimbursement to help offset internet costs. When working from home, you must have a dedicated, private workspace free from distractions, along with appropriate desk and seating. Reliable internet is required, with minimum speeds of 50 MB download and 5 MB upload.   #LI - EA1   Skills Arbitration, Calendar Management, Case Management, Case Management Software, Civil Litigation, Compliance Monitoring, Court Filings, Deadline Management, Defense Litigation, E-File, Legal Document Preparation, Legal Reasoning, Prioritization, Trial Preparation   Compensation Compensation offered for this role is 20.77 - 32.67 per hour and is based on experience and qualifications.   The candidate(s) offered this position will be required to submit to a background investigation.   Joining our team isn’t just a job — it’s an opportunity. One that takes your skills and pushes them to the next level. One that encourages you to challenge the status quo. One where you can shape the future of protection while supporting causes that mean the most to you. Joining our team means being part of something bigger – a winning team making a meaningful impact.

• Provides administrative and operational support across multiple teams in a shared services capacity. • Supports invoicing and payment processing, including submitting invoices to Accounts Payable and tracking status as needed. • Assists with contract processing, including routing documents for review and signature; does not draft contracts or provide legal review. • Provides calendar and scheduling support for AVPs and leaders, including coordinating meetings and managing logistics. • Coordinates onsite events and meetings, including room reservations, food orders, and general event logistics. • Manages travel coordination and conference registrations, including bookings, registrations, and related documentation. • Supports purchasing activities, including Amazon ordering and general supply requests, and expense reports in accordance with university procedures. • Assists with managing corporate food delivery accounts (e.g., Grubhub) for team meetings and events. • Serves as backup administrative support for other teams as needed to ensure continuity of operations. • Responds to routine inquiries and provides general administrative assistance to staff and stakeholders. • Maintains organized records, files, and documentation related to assigned administrative tasks. • Supports preparation, formatting, proofreading, and editing of legal documents, including assembly, collation, pagination, and distribution both electronically and in hard copy. • Maintains and retrieves electronic and physical files, including mail and other documents, assists with document routing, signature coordination, mail transmissions and special preparation and handling. • Prepares materials and supports coordination of various team meetings. • Performs other administrative duties as assigned.

Role Description As the Virtual Assistant, Preconstruction, you will serve as the operational backbone of the preconstruction department. Working closely with the Director of Preconstruction, you'll manage information flow, track commitments, coordinate schedules, and ensure critical tasks remain on track across multiple active projects. This is not a general administrative position--it is a highly structured coordination role requiring initiative, persistence, and exceptional organizational skills. Key Responsibilities - Commitment & Action Item Tracking - Maintain a live tracking system for commitments made to clients, subcontractors, vendors, and team members. - Monitor outstanding requests and proactively follow up on pending items. - Ensure deadlines, deliverables, and responsibilities remain visible and accountable. - Bid Pipeline Management - Coordinate with internal team members to track and obtain subcontractor bids. - Manage follow-up cadence on outstanding bid requests. - Help maintain momentum toward GMP completion and contract execution. - Calendar & Meeting Coordination - Schedule meetings and maintain calendar organization for the Director of Preconstruction. - Build preparation time into schedules for client-facing meetings. - Coordinate design meetings, handoff meetings, and project-related scheduling activities. - Email & Communication Management - Review inboxes for action items, commitments, and urgent requests. - Prepare daily summaries and priority lists. - Draft communications for review as needed. - Meeting Support & Documentation - Attend preconstruction meetings and capture detailed notes. - Produce same-day action item summaries including owners and due dates. - Post meeting notes and project documentation into JobTread. - Maintain organized records accessible to the broader team. - Project Coordination & Reporting - Compile and distribute weekly Preconstruction status reports. - Track client selections and design milestones across active projects. - Coordinate permit application tracking and submission status. - Support project handoff coordination between Preconstruction and Project Management teams. - Administrative & System Support - Maintain accurate timesheet entries in JobTread. - Capture project-related information from emails, calls, and text communications. - Ensure project records remain complete, current, and organized. - Support ongoing process improvement and operational efficiency. Qualifications - Previous experience in a Virtual Assistant, Project Coordinator, Executive Assistant, or Operations Support role. - Exceptional organizational skills and attention to detail. - Strong written and verbal communication abilities. - Proven ability to manage multiple priorities simultaneously. - Comfortable following up with clients, subcontractors, and vendors. - Proactive mindset with strong ownership and follow-through. - Proficiency with Microsoft Office and cloud-based collaboration tools. - Experience with JobTread is highly preferred. - Familiarity with residential construction, design-build, or construction administration is a plus. - Experience using AI tools such as Claude or similar platforms is preferred. Benefits - Flexible remote work environment. - Opportunity for long-term growth and expanded responsibilities. - Exposure to high-end residential construction projects. - Collaborative and team-oriented culture. - Structured onboarding and ongoing support.