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Great Assistant

Great Assistant is an HR services company providing entrepreneurs with reliable and affordable assistants from across the U.S. and Canada. The company helps clients find, onboard,

Virtual Assistant

Location

Worldwide

Posted

36 days ago

Salary

$35 / hour

Seniority

Senior

No structured requirement data.

Job Description

Virtual Assistant

Great Assistant

Virtual Assistant About the job Cashflow Diary Virtual Assistant Please Note: This job is being posted on behalf of J. Massey (cashflowdiary.com) by Great Assistant (www.greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants. J. Massey is the CEO of West Egg Enterprises, Inc. dba Cashflow Diary, a real estate education and consulting company focused on short-term rental investing. Through Cashflow Diary, J. has trained thousands of entrepreneurs and built a business centered on helping others create financial freedom through systems, strategy, and operational excellence. We are looking for a Virtual Assistant who is proactive, steady, highly organized, and works well with a visionary, fast-moving leader who communicates primarily through voice and operates in a high-clarity environment where feedback is frequent, direct, and focused on outcomes. The ideal candidate is comfortable in a straightforward work culture and can adapt to different communication styles, including neurodivergent work environments. As our assistant, you will support day-to-day operations, help protect our CEO's time so he can stay focused on high-value work, and translate direction into clear priorities, next steps, and follow-through while helping keep operations moving smoothly. The right person will align with the company's Core Values and be able to bring clarity, structure, and follow-through to a dynamic environment. Core Values - Ownership - Excellence Without Apology - Clarity Over Cleverness - Stewardship - Growth as a Practice Some of your responsibilities will include: - Email triage, inbox management, and routing client communications - Calendar management, including scheduling and calendar confirmations - Managing incoming requests and setting appointments - Meeting prep and follow-up, including recaps and action items - Reviewing daily priorities and helping keep the day on track - Social media scheduling, posting, and direct message management - Supporting coaching and consulting calls through preparation and follow-up - Document creation and formatting - Research and data compilation - Project and task coordination - Travel and logistics coordination - Assisting with occasional evening and weekend virtual events - General operations and administrative support In addition to the above, the ideal candidate must be/have: - Proactive, anticipates needs, and stays one step ahead - Accountable, takes ownership of outcomes, not just tasks, and presents solutions and recommendations - Works independently and handles tasks end-to-end with minimal oversight - Tracks details through completion and reliably closes loops - Captures direction quickly, learns fast, and executes without repeated instruction - Detail-oriented, highly organized, and creates structure - Calm under pressure, flexible, and adaptable to change - Comfortable in a fast-paced environment with frequent, direct communication and shifting priorities - Emotionally mature and steady in a direct work environment - Assertive, direct, and clear in communication - Comfortable asking questions or pushing back when needed - Takes verbal direction and translates it into clear priorities, action, and follow-through - Understands priorities and protects the bigger picture - Comfortable supporting a visionary entrepreneur - AI-fluent and highly comfortable using AI tools in day-to-day work - Tech savvy and quick to pick up new tools and software - Professional, polished, personable, and trustworthy - Growth-oriented, curious, and open to learning new things - Neurodivergent-aware and respectful of diverse cognitive and communication styles Experience with the following tools is a plus! - Google Workspace - Microsoft Office - Gmail, Substack, and Kit.com - Slack - Motion - GoHighLevel - Social media platforms (LinkedIn, Instagram, Facebook, YouTube, TikTok, X, and Pinterest) - AI tools, with Claude experience as a plus Position Details - This is a Remote W2 position - The position will be 40 hours per week - Hours are flexible and based on workload and deliverables - Benefits include: - Medical, dental, and vision - 3 weeks PTO, Birthday off, and unlimited sick time - 15 paid holidays - Employer-paid life insurance, AD&D, Short-term and Long-term disability - $150/month wellness stipend - $1,500/year learning stipend through Fringe - Availability required for virtual event moderation: - Twice monthly on Thursday evenings, and occasionally Wednesdays, from 7:00 pm to 9:00 pm EST - One Saturday per month from 11:00 am to 2:00 pm EST - The pay rate is $35/hr. USD - You must be able to pass a background check - We are looking for someone to become a long-term (3+ years) team member **Please do not contact J. Massey or Cashflow Diary directly; doing so will disqualify your application***

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