Role Description FreedUp is excited to announce an opening for a Remote Executive Assistant to join our team. In this role, you will be a vital part of our EA team, placed as the dedicated right hand to a Partner at one of our client companies, a growing professional services firm. You'll help them reclaim time and bring order to communications, inbox management, scheduling, and internal operations. You'll work closely with them to build trust and rhythm, eventually taking full ownership of recurring processes like partner communications, calendar/time tracking coordination, and ClickUp-based project support. This is an excellent opportunity for someone who is detail-oriented, discreet, comfortable synthesizing information into clear written summaries, and excited to become a true extension of an executive's day-to-day. Qualifications - 2+ years of experience as an Executive Assistant or in a similar administrative/operations support role. - Excellent written communication skills, with the ability to synthesize meeting discussions into clear, concise, high-level summaries appropriate for broader team distribution. - Strong discretion and judgment when handling sensitive or confidential business and personnel information. - Comfort taking detailed notes during live meetings and turning them into organized action items, decisions, and owners. - Experience managing or organizing a busy email inbox, including triage systems, labeling, and folder structures. - Familiarity with calendar management best practices (meeting titles, descriptions, time-block conventions). - Working knowledge of ClickUp, or strong ability to quickly learn new project management platforms. - Comfort working in Slack as a primary communication tool, largely within the client's public channels. - Highly organized, proactive, and self-motivated, capable of working independently in a remote environment. - Experience creating or duplicating checklists/templates and tasking out steps to multiple stakeholders. - Research skills and comfort navigating government or compliance-related web portals. - Basic familiarity with time-tracking tools (e.g., Toggl) is a plus. Requirements - Partner Communications: Sit in on weekly partner meetings, take notes, and share a clear summary with the wider team. - Inbox Management: Keep the inbox organized and triaged daily, turning action items into tasks and keeping email clutter-free. - Calendar & Time Coordination: Schedule meetings following team norms and help track time in Toggl. - ClickUp & Project Support: Maintain and customize onboarding checklists for new hires/contractors and keep tasks organized in ClickUp. - Compliance & Documentation Support: Assist with annual compliance and recertification paperwork. - Team Integration: Be an active, trusted presence on Slack and build strong working relationships across the team. - General Administrative Support: Help with ad hoc admin tasks, filing, and organization as needed. Benefits - International experience - Opportunity to work remotely from anywhere - Supportive and collaborative team environment - Learning and development opportunities - Potential Performance Bonuses - PTO - HMO after 3 months

Role Description FreedUp is excited to announce an opening for a Remote HR Executive Assistant. In this role, you will be a vital part of our HR team, providing comprehensive support to our executive leadership and ensuring efficient HR operations. You will handle various administrative tasks, making this position essential to our overall success. - Help streamline HR functions and contribute to a positive candidate experience. - Assist with employee-related inquiries. This is an excellent opportunity for someone with a passion for human resources, a knack for organization, and a desire to help shape a strong workplace culture. Qualifications - 2+ years of experience as an Executive Assistant, preferably within an HR setting. - Strong understanding of HR processes, recruitment, and employee onboarding. - Bachelor's degree in Human Resources, Business Administration, or a related field preferred. - Exceptional organizational skills and attention to detail. - Excellent written and verbal communication skills. - Proficiency in HR software systems (e.g., ATS platforms, HRIS) and Microsoft Office Suite. - Ability to maintain confidentiality and handle sensitive information with discretion. - Highly proactive and self-motivated, capable of working independently in a remote environment. - Experience in creating and maintaining efficient workflows and processes. - Research skills and ability to evaluate policies, tools, and systems effectively. - A heart for social justice and an eagerness to contribute to the fight against human trafficking. - Desirable: Basic understanding of bug tracking or QA processes, Basic SQL knowledge. - Experience with HR processes, employee handbook maintenance, or policy documentation. Requirements - Interview Coordination: Schedule and confirm interviews with candidates and internal stakeholders, providing necessary materials in advance. - Onboarding Support: Assist with the onboarding process for new hires, including document collection, orientation scheduling, and training coordination. - Employee Relations: Manage employee inquiries, maintain open communication lines, and support team members with HR-related questions. - HR Documentation: Facilitate the maintenance of employee records and ensure all HR documentation is organized and up-to-date. - Administration: Support the HR team with administrative tasks, including filing, data entry, and preparing reports. - SOP Familiarity: Knowledge of existing Standard Operating Procedures (SOPs) related to user management and administrative tasks, as well as the ability to identify areas where SOPs are lacking. - Technical Proficiency: Familiarity with tools such as Zapier for automation, as well as experience with platforms like HubSpot and Google Drive for data management and collaboration. - Confidentiality: Ensure that all sensitive information is handled with the utmost confidentiality and professionalism. Benefits - International experience. - Opportunity to work remotely from anywhere. - Supportive and collaborative team environment. - Learning and development opportunities. - Potential Performance Bonuses. - PTO. - HMO after 3 months.

Role Description - Assurer le suivi administratif et comptable du SIVU. - Elaboration des paies pour les agents. - Gestion et suivi des dossiers du personnel (gestion des carrières, visites médicales...). - Préparation et rédaction des actes administratifs. - Présence aux réunions en soirée (conseils). - Préparation et suivi du budget et du compte administratif. - Instruction des dossiers relatifs à la commande publique. - Préparation des conseils (convocations, dossiers...) et rédaction des comptes-rendus. Qualifications - Niveau bac +3. - Connaissance statut fonction publique. - Expérience sur poste de secrétariat dans une collectivité ou établissement public de 20 mois minimum.

• Medication & Refill Management: Process, validate, and route prescription refill requests, communicate refill outcomes, track and manage refill queues in Athena, reconcile refill items, and maintain CoverMyMeds. • Prior Authorization & Appeals: Submit and track prior authorizations, follow up on pending authorizations, coordinate with providers, and document updates in Athena. • Claims Processing & Insurance Follow-Up: Assist with claims processing, review claim statuses, document updates and concerns, and support team organization. • Patient Communication: Conduct outbound calls, respond to inquiries, document concerns, and schedule appointments. • Clinical Coordination: Upload and organize clinical documents, notify providers of urgent symptoms, and request lab results. • Administrative Support: Maintain documentation, report system issues, and organize tasks efficiently.