Davis Wright Tremaine LLP

Role Description This position is responsible for proofreading billing invoices and memos as well as coordinating corrections with billing specialists, and other tasks as assigned. On a typical day you will: - Proofread and edit final billing invoices before attorneys/secretaries send to clients - Maintain ability to meet billing cycle deadlines - Review time entries for consistency with firm timekeeping style guide - Review invoices to confirm that attorney edits have been made correctly on the final invoice - Convert and distribute PDF invoices quickly and accurately - Mail and/or email invoices to clients - Maintain and independently manage a spreadsheet of attorney and client preferences - Maintain all monthly paper and electronic filing pertaining to invoicing and handle records storage - Alternate posting of cash with the billing specialists - Backup billing specialist when needed - Provide assistance on various projects to billing specialists and supervisor, as needed Qualifications - Associate's Degree Certificate in Editing, preferred - Accurate keyboard skills and familiarity with accounting software (preferably Aderant Expert) and processes - Proficient in Microsoft Word and Excel - Exceptionally high level of attention to detail - Strong proficiency in language and writing (spelling and grammar) - Ability to understand and execute assignments with minimal direction - Ability to manage workflow independently and complete monthly assigned tasks - Ability to maintain effective working relationships and communicate verbally and in writing in a professional, courteous manner - Provide excellent customer service to internal clients - Ability to work effectively in a team-oriented, service environment Benefits - Choice of health and vision insurance plans - 2 paid volunteer days for qualifying community service work - Dental plan - Fertility and adoption benefit - Paid sabbatical after 13 years of service - Tuition reimbursement - Commuter benefits - Retirement contribution

Role Description This position offers the flexibility to be fully remote while working within reasonable commuting distance from any of our offices. The Matter Mobility Coordinator plays a pivotal role within the Information Governance Team, overseeing the secure and compliant transfer of client matter records during attorney transitions. This position is responsible for managing both outbound transfers—ensuring files are properly returned to clients or sent to successor counsel—and inbound transitions, particularly the onboarding of lateral attorneys and their associated client matters. On a typical day you will: - Implement and champion all of the Firm’s policies, processes and procedures regarding the transfer of digital and physical client matter records. Ensure all necessary documentation (e.g. releases, approvals) is obtained and logged. - Collaborate with attorneys, legal assistants, and administrative staff to confirm that all relevant documents are filed in the appropriate repositories (e.g., DMS, physical files). - Coordinate the review and release of digital and physical client matter records in accordance with firm policies and client instructions. - Track and prioritize transfer requests. Assign and coordinate document review by QAC Paralegals. Maintain detailed tracking logs and audit trails for all outgoing transfers. - Communicate with successor counsel or clients to confirm delivery preferences and ensure secure transmission of materials. Facilitate secure data transfers using FTP and encryption protocols. - Collaborate with Information Governance Manager, incoming attorneys, and their former firms to retrieve active matter files for client authorized transfers. - Work with Information Governance Analysts and Legal Administrative Assistants to ensure proper integration of incoming data into the firm's document management systems. - Assist in guiding attorneys through the process of opening new matters and mapping legacy files to new matter numbers. - Track and report on the status of incoming data and ensure timely resolution of any issues. - Communicate with attorneys and Legal Administrative Assistants as new data comes in and track data that is received. - Participate in special projects and support broader Information Governance initiatives as needed. Qualifications - 3+ years of experience in records management, information governance, or legal operations (law firm experience preferred). - GED or High School Diploma. - Bachelor's degree preferred, especially in fields such as Information Management, Legal Studies, Business Administration, Library and Information Science, or Paralegal Studies. However, equivalent work experience, particularly in legal records, information governance, or law firm operations will be accepted in lieu of a formal degree. - General knowledge of PC configuration and technical troubleshooting, including familiarity of file systems & formats. - Knowledge of legal software and applications (e.g., File Trail, Net Documents, ServiceNow). - Knowledge and proficiency in Microsoft Office Suite with the ability to learn and adapt to new technologies. - Exceptional written and communication skills, including the ability to effectively communicate results of assigned workload. - Knowledge of Information Governance principles and practices preferred. - Strong critical thinking and problem solving skills. - Excellent troubleshooting proficiency. - Attention to detail and quality-focused work along with teamwork, patience, and a desire to help clients and staff. - Ability to multi-task in stressful situations. - Professional demeanor and strong work ethic. Benefits - Choice of health and vision insurance plans. - 2 paid volunteer days for qualifying community service work. - Dental plan. - Fertility and adoption benefit. - Paid sabbatical after 13 years of service. - Tuition reimbursement. - Commuter benefits. - Retirement contribution.