Caring Transitions

Title: Executive & Personal Assistant to the Owner/CEO Job Description: Location: Ellicott City, MD (On-site / Field Hybrid) Position Type: Part Time to Full-time The Big Picture We are a fast-growing local franchise specializing in senior relocation, downsizing, and estate sales. As our business scales, the Owner requires a highly organized, trusted, and proactive right-hand partner to handle day-to-day administrative logistics. This role is a unique hybrid: 80% of your focus will be dedicated to business infrastructure, team operations, and client coordination. The remaining 20% will involve managing personal scheduling, travel, and lifestyle logistics for the owner. If you excel in high-trust, fast-paced environments where no two days are alike, we want to hear from you. Your Day-to-Day Impact Business Operations & Administration (80%): - Team & Office Coordination: Support our fast-growing team of 6+ field employees by coordinating training spaces, managing team schedules, and archiving internal documentation. [1] - Financial & Payroll Admin: Assist with bookkeeping by organizing receipts for our CPA, scanning invoices, and verifying automated vendor billing in QuickBooks and Gusto. - Vendor & Client Liaison: Act as the primary gatekeeper for office operations, managing relationships with commercial property managers, insurance contacts, and local real estate partners. - Compliance & Logistics Support: Assist with routine corporate governance tasks, state business filings, and tracking required business credentials or certificates. - Special Business Projects: Coordinate logistics for regional team training, staff appreciation dinners, and preparation for national brand conferences. [1] The Lifestyle Architect (20%): - Calendar & Travel Management: Manage the owner's integrated personal and professional calendars, booking domestic travel, hotel stays, and dining arrangements. - Errands & Household Coordination: Run occasional local errands or coordinate routine service providers (landscaping, maintenance) for the owner's personal properties. - Asset Coordination: Assist in tracking personal hobbies, collections, or vehicle maintenance records as needed. The Perfect Match: - Experience: 3+ years of experience as an Executive Assistant, Personal Assistant, Office Manager, or high-end customer service role. - Tech Savvy: High proficiency in Google Workspace, Apple ecosystem platforms, and general office productivity tools. Experience with basic business accounting software is a major plus. - Locational Flexibility: Must be based near Ellicott City/Columbia, MD with a valid driver’s license and a reliable vehicle for light local travel. - Discretion & Trust: Impeccable integrity is required to safely handle sensitive corporate data and private family scheduling. - Growth Mindset: Strong problem-solving skills with the ability to build structure in a rapidly scaling business environment.

• Contact and qualify leads - Prospect new sales leads by making an initial phone or email contact. • Engage the account and prepare them for the Account Executive. • Connect with as many leads as possible to encourage the purchase of the product offered. • Be the point person for your team's sales lead qualification process. • Manage current accounts – Stay in close contact with existing accounts or leads and create brand awareness, educational opportunities, and request referrals. • Coordinate in-person meetings and calls between the new clients and Account Executives. • Customer support – Answer calls and emails from clients, identify the issue and make suggestions for future or new products or services.

Title: Senior Transition Specialist Location: Rochester, NY Job Description: Senior Transition Specialist Caring Transitions of Rochester | Assisted Living Locators of Rochester Full-Time | Rochester, NY | Field-Based / Hybrid | $22 to $23/hr + performance bonus One role, two brands, one mission: help families through every dimension of a senior transition. When a family faces a senior transition, they are often navigating two enormous challenges at the same time: finding the right new home for their loved one, and managing the property and belongings they are leaving behind. This role sits right at that intersection. As our Senior Transition Specialist, you will conduct in-home consultations for Caring Transitions clients assessing their downsizing, clearing, or estate needs, and you will accompany Assisted Living Locators families on in-person tours of senior living communities across the Greater Rochester area. These two functions are deliberate partners. Both involve scheduled, one-on-one time with families in emotionally significant moments. Both require warmth, preparation, and a steady professional presence. Together, they give you a comprehensive understanding of the senior transition landscape from both sides, which makes you more valuable to every family you serve. Caring Transitions: In-Home Consultation - Review intake notes and prepare for each in-home visit - Sit with clients and families, understand their situation, walk the home, take measurements, and assess scope and auction potential - Present our services clearly and confidently in a way that matches the client's specific needs - Set next-step expectations, hand notes off to our support team for estimate preparation, review for accuracy, and close the job when the client is ready - Ensure a clean handoff to our Operations team at contract signing Assisted Living Locators: Placement Touring - Review client case notes before each tour: care needs, budget, location preferences, and family dynamics - Conduct in-person tours of assisted living, memory care, and independent living communities - Advocate for the client throughout the touring process and maintain professional relationships with community staff - Deliver structured post-tour summaries and recommendations to the placement advisor managing the case You will thrive here if you - Come alive in one-on-one conversations with families during high-stakes moments - Bring equal skill to a consultative sales conversation and an empathetic, informative tour experience - Are organized, reliable, and disciplined about process and handoffs across two distinct workflows - Are comfortable being on the road most of the day; reliable transportation required - Have experience in senior care, healthcare, social services, hospitality, or consultative sales Compensation - Hourly rate of $22 to $23/hr for all hours worked, across both functions - A flat per-closed-job bonus for each Caring Transitions consultation that converts to a signed contract - On-target earnings of approximately $45,000 to $55,000 per year depending on volume, with upside for strong performers - Mileage reimbursement for field travel - Flexible scheduling primarily within Monday through Friday business hours The practical details Reliable personal transportation required. Smartphone required. Background check required. Expected hours: 35 to 40 per week across both functions. To apply: send a resume and a brief note about why this role interests you to[email protected] Caring Transitions of Rochester / Assisted Living Locators of Rochester is an equal opportunity employer.

Title: Community Referral Development Associate Location: Rochester, NY Part Time, Hybrid Job Description: | $24/hr + performance bonus Build the relationships that send families to us when they need us most. Our Assisted Living Locators placement service depends on a steady flow of families who are ready for help. Those families come to us when the professionals they trust most refer them our way: the discharge planner at the hospital, the estate attorney, the financial planner, the home care agency. Building and maintaining those referral relationships is the core of this role. This is a get-out-there role. You will spend most of your working hours in the field: meeting people for coffee, running lunch-and-learns for professional teams, attending senior-focused events and community forums, and staying top of mind with the referral network that drives our growth. You will track every contact and outcome in our CRM and bring ideas for new sources we should be reaching. What you will do - Identify and build relationships with referral sources: hospital discharge planners, social workers, elder law attorneys, financial planners, home care agencies, and community organizations - Maintain a consistent weekly outreach cadence to keep Assisted Living Locators top of mind across your active partner portfolio - Represent our brand at senior-focused networking events and community forums across Greater Rochester - Track all activity, contacts, and outcomes in our CRM and report on referral source performance - Work with ownership to develop outreach materials and messaging tailored to different referral audiences You will thrive here if you - Enjoy prospecting, building relationships from scratch, and following up consistently over time - Are comfortable in a room full of strangers and equally at ease over coffee with a discharge planner you have never met - Are organized enough to maintain a portfolio of 20 or more active relationships without losing track - Have a background in healthcare, senior services, nonprofit development, or B2B relationship sales - Want flexible, part-time hours: roughly 15 to 20 hours per week, primarily weekday business hours Compensation Base pay is $24/hr for your time. On top of that, you will earn a flat bonus for each new referral relationship in your portfolio where the partner sends a referral that generates actual completed revenue for our business. The structure is designed to reward what actually matters: getting relationships to produce results, not just adding names to a contact list. Bonuses are flat amounts, equal regardless of the type or size of the placement, so incentives stay clean.

• Develop new referral relationships throughout Morris and Essex Counties. • Identify and pursue partnership opportunities with senior-serving professionals and organizations. • Create and coordinate educational workshops, networking events, and community presentations. • Represent Caring Transitions at industry events, professional associations, and community gatherings. • Meet with prospective clients and families to understand their needs and introduce our services. • Support proposal development and follow-up activities. • Help grow our visibility through social media, local networking groups, and community engagement. • Track outreach activity, referral partner development, and business opportunities.

Part Time Business Development Representative Gilmer, TX Part Time Mid Level Help Us Make a Difference in the lives of Seniors and their families! Caring Transitions of Mount Pleasant & Pittsburg, TX is a newly launched franchise that services Northeast Texas. Caring Transitions is the nation's largest provider of senior relocation, downsizing, and online auction services, with 400+ locations nationwide. We are looking for a Business Development Representative in the Gilmer area to help expand our local network. If you're a people-person and have a background in building relationships within this community, we want to hear from you! Our mission is simple: reduce stress for older adults and their families during the most meaningful, and often most difficult, transitions of their lives. We do this with compassion, expertise, and a full suite of services tailored to each family's unique situation. Core Competencies / Traits: - Experience in sales, retail, or customer service - Respect and appreciation for aging clients - Exceptional customer service skills - Has a passion for the mission and vision of the franchise - High integrity, warmth, enthusiasm, optimistic, humor - Strong listening skills, organizational and time management skills - Experience using social media as a marketing tool is a plus - Excellent written and spoken English communication skills - Reliable transportation with valid and clear driver’s license required. Key Responsibilities: - Actively pursue and contact referral sources by email, phone, and in person with local travel within a defined territory including Mount Pleasant and surrounding areas - Develop and maintain relationships with potential referral sources/partners/clients - Increase local brand awareness in the marketplace, implement market growth strategies, achieve monthly objectives - Willingness to assist on site of jobs when necessary and to learn about services - Maintain adequate knowledge of franchise services and educate referral sources on services and programs, clearly able to differentiate services from competitors - Comfortable presenting at trade shows, public education events, and networking events with a prepared agenda (example realtor lunch-and-learn) - Assist with curating content and success stories for business communications, social media, public education, and media relations - Consult on and assist in implementing marketing plans and campaign strategies - Maintain basic records and provide reporting as required to franchise owner Perks: - Flexible hours, starting part-time 15-20 hours/week - Opportunities for growth in a compassionate, values-driven company. Note, while this is not a "work from home" position, BDR could be working from home as much as 50% of the time some weeks, once trained.

Title: Bookkeeper Location: Chesterfield, MO Part Time Experienced Job Description: About Us We are a dynamic small business group operating in two distinct industries. Our real estate division, Trusted Transition Team, focuses on residential properties, both wholesale and retail, throughout the St. Louis metro area. Our second business, Caring Transitions, is a senior relocation and estate services franchise that provides compassionate downsizing, relocation, and online auction services. We are a close-knit team that values accuracy, integrity, and flexibility. Position Overview We are seeking a detail-oriented and self-motivated Part-Time Bookkeeper to support both of our businesses. This role is ideal for someone who thrives working independently in a remote environment, can manage multiple sets of books, and has experience, or a strong interest, in both real estate and service-based business accounting. The position requires approximately 10–20 hours per week, with flexibility in scheduling, and includes a couple of onsite meetings per month at our local office. Key Responsibilities Real Estate Division - Maintain accurate books for real estate transactions and operating expenses - Reconcile 2 accounts on a monthly basis - Coordinate with team to track earnest money deposits, closings, commissions, and agent disbursements - Prepare monthly and year-end financial reports - Coordinate with CPA or external accountant for tax preparation support Caring Transitions (Service & Online Estate Sales) - Record revenue and expenses for senior transition services and estate sale projects - Reconcile PayPal account transactions with estate sale proceeds and disbursements - Coordinate with team to send client invoices and track accounts receivable, including follow up and collections as needed. - Manage vendor and contractor payments (accounts payable) - Prepare monthly and year-end financial reports - Reconcile 2 accounts on a monthly basis - Communicate with team about status and update CRM Payroll & General Bookkeeping - Process bi-weekly or semi-monthly payroll through ADP - Maintain employee records in ADP and ensure accuracy of payroll data Qualifications - 2+ years of bookkeeping experience, preferably supporting multiple business entities - Proficiency in QuickBooks Online - Comfort reconciling PayPal and other bank accounts - Strong attention to detail and commitment to accuracy - Ability to work independently and manage deadlines with minimal supervision - Ability to work collaboratively with a team and respond to requests in a timely manner - Reliable internet connection and a dedicated remote workspace Preferred - Experience with ADP payroll platform - Prior bookkeeping experience in real estate (property management, brokerage, or investment) - Experience supporting franchise or multi-entity business structures - Proficient with technology integrations with QuickBooks Online - Associate's or Bachelor's degree in Accounting, Finance, or a related field Work Arrangement - Primarily remote, work from your own home office - Minimum 2–4 onsite meetings per month at our Chesterfield, MO office for reviews and planning - Flexible scheduling within normal business hours - 10–20 hours per week with potential to grow as the business grows Compensation Hourly rate commensurate with experience. We are looking for a long-term partner who values relationship, reliability, and shared growth. Compensation details will be discussed during the interview process.

Title: Online Auction and Digital Manager Location: Herndon, VA Job Description: [Job Title: Online Auction and Digital Manager Location: Northern Virginia (Hybrid Role) Job Type: Part or Full-Time Company Description: Caring Transitions is the nation's largest and most trusted provider of relocation, downsizing, decluttering, and liquidation of household goods. Regardless of the situation—planned or unexpected—the loss of a loved one or the need to relocate someone can be challenging. The physical challenges and emotional strains can be overwhelming enough without the added stress of life’s unexpected events. Caring Transitions of Northern Virginia offers a streamlined support system to help facilitate a less stressful transition, taking care of the details so you can take care of yourself or a loved one. Our goal is to reduce the stress associated with these life-changing events.Why Work Here? Join our compassionate and mission-driven team as we help seniors and families transition into new homes and liquidate cherished items with care and respect. Every day, we make a difference in people’s lives by preserving memories, simplifying challenging transitions, and supporting those in need. If you're organized, tech-savvy, and want to use your skills for a greater purpose, this role is for you.Position Summary: We are seeking a highly motivated Online Auction and Digital Manager assistant to oversee our online auction operations, help with digital marketing efforts, administrative functions, and social media presence. This is a key role that supports the day-to-day functioning and long-term growth of our business. Substantial growth opportunity.Key Responsibilities: Auction Management: - Coordinate and manage all aspects of our online auction process, including item intake, cataloging, photography, and auction setup. - Collaborate with team members to ensure accurate and appealing product descriptions and condition reports. - Upload and manage auction listings on platforms like CTBIDS, E-BAY and Facebook. - Monitor auction progress, manage closing procedures, and support post-auction activities such as invoicing, pick-up and shipping. - Bonus for help developing new and current marketing initiatives. Digital and Web Management: - Help maintain and update company websites with current inventory, auction dates, and promotions. - Optimize listings and site content for SEO and user experience. - Work with design and marketing tools to ensure high-quality digital presentations. - Track website and auction performance using analytics tools provided prepare reports. Administrative Support: - Provide general administrative support assistance to the leadership teams when called upon, including scheduling, file organization, and data entry. - Help maintain internal databases, customer contact lists, and client records. - Assist with shipping logistics, vendor coordination, and client communications. - Help answer phones, respond to emails, and support client inquiries in a timely and professional manner. Social Media Management: - Plan, create, and publish engaging content across platforms such as Instagram, Facebook, google and LinkedIn. - Promote upcoming auctions, estate sales, highlight featured items, and share client success stories. - Engage with followers, become an influencer, respond to comments/messages, and grow our online community of interest. - Monitor analytics to refine content strategy and maximize engagement. Qualifications: - 2+ years of experience in online auctions, digital marketing, or administrative coordination (experience in art/antiques or resale industry is a plus). - Proficient in other auction platforms, CMS, social media tools, and Microsoft Office Suite. - Strong written and verbal communication skills. - Experience with social media marketing and content creation. - Exceptional organizational skills and ability to manage multiple projects simultaneously. - Comfortable working both independently and in a team environment. - Based in or able to commute to Northern Virginia (hybrid schedule available). Preferred Skills: - Knowledge of art, antiques, vintage, or collectibles is desirable. - Experience using CRM, inventory and/or project management systems desirable. - Basic photo editing or photography experience. - Understanding of SEO and web traffic metrics. Compensation & Benefits: - Competitive salary and bonus based on experience - Flexible hybrid schedule, either in-office or remote - Supportive team environment - Opportunity to make a meaningful impact on people’s lives - Opportunity to rapidly advance through positions of increased responsibility.

Title: Estate Sale Associate – Part-Time (Hybrid Online & In-Person) Location: Chesapeake / Virginia Beach / Hampton Roads Part Time to Full Time Mid Level Job Description: Company: Caring Transitions of Chesapeake & Virginia Beach West Job Type: Part-Time (with opportunity for more hours) About Us Caring Transitions of Chesapeake & Virginia Beach West specializes in estate sales, online auctions, relocations, and clear-outs. We use a hybrid estate sale model, combining online auctions through with traditional in-person estate sales, allowing us to maximize value for our clients and create a better buying experience. We’re looking for reliable, detail-oriented team members who enjoy hands-on work, variety in their day, and being part of a supportive, fast-paced team. Position Overview As an Estate Sale Associate, you’ll assist with both online auction preparation and on-site estate sales. This role is ideal for someone who enjoys organizing, working with unique items, helping customers, and being on their feet. No two days are the same — one day you may be photographing collectibles for online bidding, and another day you’ll be assisting customers at an in-person estate sale. Key Responsibilities Online Estate Sale (CTBids) Support - Sort, stage, and organize estate items for online auctions - Photograph items accurately and consistently - Assist with basic item descriptions and inventory tracking - Help prepare items for customer pickup or shipping - Maintain clean, organized workspaces during prep days In-Person Estate Sale Support - Set up estate sale spaces (tables, displays, signage) - Assist customers during sale hours - Answer basic questions and help locate items - Handle transactions using point-of-sale systems - Assist with pricing adjustments and end-of-sale breakdown General Duties - Maintain professionalism and compassion when working in client homes - Follow company procedures for handling estate property - Work as part of a team to meet deadlines and sale schedules - Light lifting and moving of household items as needed Qualifications - Reliable transportation and punctuality are required - Comfortable working in private homes - Able to lift up to 40 lbs with assistance - Strong attention to detail and organization - Friendly, professional demeanor with customers and clients - Comfortable using a smartphone (photos, basic apps) with unlimited data. - Estate sale, retail, or customer service experience is a plus — but not required What We Offer - Competitive hourly pay: Employees typically start between $14–$17 per hour, depending on experience, with opportunities to earn up to $20 per hour based on performance and skill development. - - Additional compensation: Team members are eligible for performance-based team bonuses when estate sales meet or exceed established targets. - Flexible scheduling (weekday prep + weekends) - Variety — no repetitive shifts or environments - Opportunity to learn estate sales, online auctions, and resale markets - Supportive team and clear expectations Schedule Expectations - While hours may vary slightly based on the size and scope of each estate, a typical work week generally looks like this: - Sunday and Monday: Off - Tuesday & Wednesday: Core hours 9:00 AM – 3:00 PM (Occasionally may extend to 4:00 or 5:00 PM depending on workload) - Thursday: Half day or off, if prep work is complete - Friday: 7:00 AM – 2:00 PM (In-person estate sale day) - Saturday: 7:00 AM – 2:00 PM (In-person estate sale day/Online Pickup Day) Why This Role Works If you enjoy: - Hands-on work - Organizing and staging - Unique items and collectibles - A mix of independent and team-based tasks this position is a great fit.

Title: AI / LLM Developer Needed – In-Person Project (South Florida) Location: Boca Raton, FL Contracted Experienced Job Description: Hiring: AI / LLM Developer (Florida – In-Person Collaboration) I’m seeking an experienced AI / LLM developer based in Florida for a paid, contract-based project that involves in-person collaboration. This role is suited to someone with strong hands-on experience designing and running local or hybrid LLM systems on high-performance hardware. Project Overview The project involves designing and implementing a locally hosted AI assistant running on a high-powered laptop for private, long-term use. Key components include: - Deploying and configuring a local or hybrid LLM stack - Optimizing performance across CPU, GPU, RAM, and VRAM - Designing a persistent memory and knowledge storage system - Developing methods to retain and reuse structured knowledge and user context in a compliant and technically sound way - Building the system with extensibility and future customization in mind This is a hands-on engineering role, not prompt engineering or theoretical research. Required Experience - Demonstrated experience working with LLMs (local or hybrid) - Strong Python proficiency - Familiarity with tools such as Ollama, LM Studio, llama.cpp, LangChain, vector databases, embeddings, or agent frameworks - Experience with local inference, persistence, and memory systems - Comfortable configuring and optimizing high-performance local hardware - Ability to clearly explain technical trade-offs and limitations Logistics - Location: Florida (in-person collaboration required) - Engagement: Paid, contract / project-based - Compensation: Competitive, based on experience - Confidentiality agreement required If this aligns with your background, please message me with: - A brief summary of relevant experience - Examples of similar projects - A high-level outline of how you would approach this build