Ballard Spahr LLP

• manage intake requests, monitor service queues and communicate with requesters • coordinate workflow, manage work assignments, and assess staff training needs • ensure quality control through thorough proofing and editing • create structure by developing and implementing policies and procedures • assess performance through recruiting and training new staff and conducting performance evaluations • provide information to department management on team goals and objectives

Role Description The IP Docketing & Portfolio Clerk plays a critical role in supporting the firm’s patent practice through accurate and timely docket management, assisting with new intakes, and managing the patent annuities portfolio workflow. This position requires initiative, sound judgment, and the ability to work independently with minimal supervision. The docketing clerk contributes to workflow continuity, is a strong team player who communicates proactively, and upholds firm values in all interactions. This position is fully remote. Your Role: - Maintain deadlines in a tracking system to ensure timely follow-ups and responses. - Prepare docket reports for attorneys, clients, and the patent group. - Save, organize, and maintain electronic files in document management system in accordance with department protocols. - Monitor and manage maintenance fee deadlines for large-scale domestic and international patent annuity portfolios. - Maintain and update the firm’s electronic docketing system with accurate annuity payment dates, receipts, and official communications. Qualifications - Self-motivated with a passion for continuous learning and problem-solving. - Strong verbal and written communication abilities. - Keen attention to detail and strong organizational skills to manage multiple priorities. - Professional demeanor, positive attitude, and ability to work well under pressure. Requirements - A high school diploma or equivalent is required. - Prior experience in IP docketing and managing annuities portfolios. - Proficient in IP docketing software (e.g., IP Manager), Microsoft Excel, Word, and Outlook. - Previous experience in a law firm or legal environment is preferred, but not mandatory. Benefits - Excellent benefits package. - Continuous learning opportunities and avenues for career growth. - Join a Business Resource Group to share cultural, experiential, or job-related interests. - Play a pivotal role in developing industry-leading solutions.

• Utilize Workday Recruiting and other firm applications to support recruiting functions for business professionals. • Complete tasks assigned in Workday based on direction from Hiring Managers and Recruiters, including: Scheduling telephone, video, and in‑person interviews across multiple time zones; Creating and sending computerized assessments through assessment software; Managing the employee referral process. • Initiate and monitor background checks, reference checks, and conflicts surveys. • Communicate daily with the recruiting team and Hiring Managers.

Department: Unassigned About Us: Ballard Spahr, LLP is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth. Ballard Spahr LLP is seeking an entry-level Legal Support Assistant (LSA) to support the Legal Administrative Assistant (LAA) with the AST team by performing a variety of legal and administrative duties and working on multiple assignments, work processes and projects. This position is fully remote and is 40 hours per week. The hours are Monday – Friday, 1:00 p.m. – 10:00 p.m. EST. Why Join Us? - Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership. - Professional Development: Take advantage of continuous learning opportunities and avenues for career growth. - Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds. - Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service. Your Role: As a Legal Support Assistant within our AST team your responsibilities include but are not limited to: - Preparing mailings, filing documents (physical and electronic), creating and updating pleadings, entering time and processing narrative edits. - Preparing check requests, submitting expense reports, coordinating conference room services and travel requests. - Preparing and formatting correspondence and documents, converting PDFs to Word documents, conducting blackline/redline documents and assisting with preparing closing/hearing binders. - Reviewing, editing and invoicing of proformas, running monthly reports and pulling documents from the Court or Recorder website. What We’re Looking For: - Growth Mindset: Agile, self-motivated and highly collaborative with a passion for continuous learning and problem-solving. - Communication: Strong verbal and written communication abilities. - Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently. Required Experience: A high school diploma or equivalent is required, college is a plus and prior law firm or professional services experience is preferred. Excellent technical, interpersonal, communication and organizational skills are essential to be successful in this position. Candidates should be comfortable working in a large professional environment, and have working knowledge of the firm’s computer applications, document management system, and Microsoft Office, particularly with Word, Excel, and Outlook. The salary range for this position is from $50,000 - $55,000, which reflects the firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s location, experience and qualifications. Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the Firm’s website. Ready to Grow with Us? If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence. At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply. Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law. The firm is not accepting resumes from search firms for this position.

• Manage the firm’s trademark and copyright docket to ensure prompt and correct docketing of deadlines for domestic and international trademark and copyright matters; • Supervise docketing team in their work to achieve that goal • Update and maintain an operating and user manual and guides for the firm’s trademark and copyright docketing activities • Interface with Department Chair, Practice Group Leader, paralegals, and attorneys in the group to respond to requests for information and to deliver top-notch client service • Coordinate with Director of Practice Management to ensure that Firm’s trademark and copyright docketing database is maintained, checked for data quality, and upgraded as necessary • Create docket reports upon request by attorneys and other firm personnel • Ensure that all docketing guidelines and requirements are following Firm’s standards and best practices • Monitor and maintain reports for statistical analysis • Manage intake of transferred files and entry into docket • Establish standards for processing and forwarding of docketed items to ensure docketing policies and procedures are implemented by department personnel • Train, mentor, develop and evaluate trademark and copyright docketing staff • Conduct annual performance evaluations; provide performance management counseling for IP Docket Staff

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description Ballard Spahr is looking for a Project Manager responsible for scoping, planning, and executing projects within Ballard Spahr’s Project Management Office (PMO). This individual will exercise discretion, build relationships, and develop plans while leading diverse project teams to achieve successful delivery. - Build project charters, scoping custom and packaged vendor solutions (RFPs) - Develop all aspects of a project plan - Manage project invoices and financials - Manage resource commitments - Formally close projects - Understand each project's benefit, solution, technology, and activities - Participate and contribute to the evolution of the PMO, including project intake, portfolio management, governance and communication, budgeting, financial management, and resource management with peer groups This position is remote, with consideration given to those near the Philadelphia office or surrounding areas, with the expectation to work in the office as needed. Qualifications - Four plus years of project management experience - Bachelor’s degree or equivalent in additional years of experience - Background in IT Engineering and working knowledge of networking infrastructure preferred - Expertise in waterfall and understanding of concepts of agile - Experience with Requests for Proposals (RFPs) and delivery of vendor solutions - Experience with custom-built solutions, technologies, and integrations - Demonstrated skills in various software applications - Previous experience working in a law firm or legal environment is preferred - Project Management Professional (PMP) certification, other certifications such as a Certified Scrum Master (SCM) and a Master’s Degree are preferred Requirements - Self-motivated with a passion for growth and willingness to stay updated with emerging technologies and industry trends, particularly in project management and generative - Strong verbal and written communication skills - Keen attention to detail with the ability to manage multiple priorities and deadlines independently - Ability to lead, drive, and support projects for successful business outcomes Benefits Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website. Salary The salary range for this position is from $120,000 – $130,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience, qualifications, and location. Ready to Grow with Us? If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence. At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply. Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law. The firm is not accepting resumes from search firms for this position.

• Monitor and ensure the accuracy and reliability of financial data across all system integrations, conducting regular audits and validations. • Continuously evaluate current processes and procedures to identify areas for improvement, implementing best practices to enhance the firm’s financial system efficiency. • Serve as the primary contact for the accounting department, addressing user inquiries and resolving incidents promptly to minimize disruption. • Collaborate with IT and technical teams to develop, refine, and finalize integration specifications between the firm’s financial systems and other platforms. • Manage the timely distribution of financial reports and ensure access to reporting tools, adapting methodologies to align with the evolving needs of the business. • Respond to specific requests from attorneys and firm personnel for accounting-related information, ensuring timely and accurate delivery. • Assist the finance team in conducting financial analyses and providing insights for special projects, contributing to informed decision-making. • Provide training and ongoing support to users of the financial system, ensuring they are equipped to utilize the tools effectively and efficiently.

• manage the daily and monthly electronic billing workflow • work with both client accounting system and additional e-billing applications • closely work with lawyers and assistants to obtain accrual information • submit estimates/accruals monthly (by deadline) • work with the Pricing Team to submit new timekeepers/rates to various e-billing vendor sites • assist other team members to ensure that all client and department deadlines are met