Balfour Beatty

Role Description The Project Coordinator is responsible for the analysis, reporting, and documentation of various operating sectors within the Military Housing (MH) Portfolio. This role plays a critical part in supporting day-to-day project execution while ensuring financial accuracy, reporting integrity, and budget visibility across the portfolio. The position coordinates efforts for the Project Development team across multiple projects and supports VPs, Project Directors, and the Director of Project Management Coordination (DPMC) in making informed decisions related to portfolio management, development, reporting, and capital improvements. What you'll be doing - Coordinate project schedules, resources, and information with stakeholders. - Serve as a liaison to communicate and synchronize project status. - Interface and coordinate with Military Service Partners on requirements and requests. - Identify and elevate risks and potential liabilities. - Organize and support meetings; document and track important actions and decisions. - Communicate with internal teams, assigning tasks and assisting with schedule management to ensure optimal strategy and maximum efficiency. - Maintain working knowledge of project stakeholders, background, facts/statistics, fee schedule/metrics, and reporting compliance requirements. - Ensure documentation supports financial accuracy, audit readiness, and reporting integrity. - Develop and manage document control and recordkeeping processes. - Maintain project documentation across systems including collaboration tools, tracking logs, and reporting platforms. - Ensure consistency and compliance across project records, communication logs, and reporting documentation. - Lead the preparation, validation, and processing of monthly project financial draws across the Military Housing Portfolio, ensuring strict adherence to internal controls and policies. - Perform detailed review and reconciliation of financial documentation (to include contractor pay applications, invoices and change orders) to ensure accuracy, completeness and proper authorization. - Analyse project financial activity to identify variances, trends, and discrepancies, escalate issues and provide recommendations to leadership. - Prepare and deliver Development Budget Status Reports ensuring accuracy and completeness with clear variance explanations and actionable insights. - Enforce compliance with financial policies, procedures, and internal controls across all project activities; maintaining audit-ready documentation and traceability. - Partner with Accounting and Finance teams to support: - Monthly, quarterly, and annual processes. - Audit requests and financial reviews (internal and external). - Compliance with internal and external financial requirements. - Build, verify, and process development-related incentive fees with a focus on accuracy, documentation, and audit readiness. - Develop and enhance standardized processes, identifying opportunities to improve financial workflows, controls, and reporting efficiency. Qualifications - High School Diploma or GED required. - Bachelor’s degree preferred. - 3 - 5 years in an administrative, project coordination, accounting, or financial operations role. - Minimum of 2 years of hands-on experience in: - Accounts Payable. - Project Accounting. - Financial Reporting/Analysis. - Active and valid driver’s license. Requirements - Experience with computer and internet applications: - Required Proficiency: Microsoft Office Suite - Word, Excel, Outlook, PowerPoint, and TEAMS. (Advanced proficiency in Excel strongly preferred). - Preferred: Smartsheet, SharePoint, BOX, Yardi, and/or AFPACES. - Strong understanding of accounts payable processes, financial reporting, and reconciliation practices. - Experience with budget tracking, variance analysis, and forecasting support. - Working knowledge of basic accounting principles (Construction accounting strongly preferred). - Ability to review and interpret financial documents for accuracy and compliance. Professional Skills - Strong organizational, multitasking, and time-management skills. - Strong verbal/written communication and interpersonal skills; demonstrates positive attitude with executive presence, maturity, and judgement while maintaining a high degree of confidentiality. - Self-directed work style; ability to work independently in a remote environment while collaborating effectively within a team structure. - Demonstrate adaptability to changes in work environment, delays or unexpected events while effectively prioritizing and managing competing demands. - Process improvement and problem-solving mindset. - Possession of a valid state issued Driver’s License and a safe driving record. - Regularly uses hands to manipulate phones, computer keyboard and similar tools. Ability to view computer screens, mobile devices, and other electronic equipment, for extended periods of time. Sit and stand to perform administrative work. Regularly lift and move office supplies up to 20 lbs. - Work is performed in an office environment. Employee must travel throughout the company footprint as required. Benefits - Discretionary bonuses. - Medical and Dental Insurance 1st of the month following employment. - Health, Flexible Spending and Dependent Care Accounts. - Company paid life insurance. - 401K plan with employer matching. - Robust PTO to include sick, floating holidays, vacation, and personal days. - 2 Volunteer Days per year. - Company paid short-term and long-term disability, parental leave. - And more! Pay Rate $65,000 yr. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs. No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion.

Role Description - Experience with computer and internet applications. - Strong understanding of accounts payable processes, financial reporting, and reconciliation practices. - Experience with budget tracking, variance analysis, and forecasting support. - Working knowledge of basic accounting principles (Construction accounting strongly preferred). - Ability to review and interpret financial documents for accuracy and compliance. Qualifications - Required Proficiency in Microsoft Office Suite - Word, Excel, Outlook, PowerPoint, and TEAMS (Advanced proficiency in Excel strongly preferred). - Preferred: Smartsheet, SharePoint, BOX, Yardi, and/or AFPACES. Requirements - Strong organizational, multitasking, and time-management skills. - Strong verbal/written communication and interpersonal skills; demonstrates positive attitude with executive presence, maturity, and judgement while maintaining a high degree of confidentiality. - Self-directed work style; ability to work independently in a remote environment while collaborating effectively within a team structure. - Demonstrate adaptability to changes in work environment, delays or unexpected events while effectively prioritizing and managing competing demands. - Process improvement and problem-solving mindset. - Possession of a valid state issued Driver’s License and a safe driving record. Company Description

Role Description This is a remote position; however, due to business needs, candidates must currently reside in Texas or New Mexico, or be willing to relocate to be considered. - Responsible for ensuring work order compliance by reviewing all assigned service branch work orders. - Overseeing the accuracy and completeness of data in Yardi. - Working with onsite and regional teams to submit all duplicates, cancellations, and corrections in accordance with established approval processes. - Provides assurance on work order controls, documentation compliance, and audit readiness. - Responsible for training and supporting onsite teams to ensure prompt response, completion, and policy adherence. - Monitors past-due work orders, identifies trends, and escalates compliance concerns as needed. Qualifications - High School Diploma or GED required. - College Degree preferred. - Minimum of three (3) years of administrative experience; Property Management experience preferred. - Ability to travel up to 50%. - Strong data entry and documentation skills with high attention to detail. - Proficiency in Microsoft Outlook, Excel, and Word. - Yardi system knowledge preferred. - Ability to communicate effectively across multiple levels of the organization. - Leadership skills. - Strong problem-solving, project management, and organizational skills. - Work Order Management System Training. - Work Gatekeeper Framework Compliance Training. - Advanced Yardi Reporting & Analysis. - Data Analytics for Work Order Trends. - Possession of a valid, state-issued driver’s license and safe driving record is also required. Requirements - Review daily open work orders across assigned regions, ensuring compliance with Work Order Management policy. - Conduct regular check-ins with onsite and regional teams to monitor work order progress, documentation, and approvals. - Identify and correct inaccuracies, duplicates, and out-of-scope work orders following Gatekeeper approval procedures. - Audit and ensure compliance with work order requirements, including labor tracking, material use, photographs, and resident signatures. - Ensure all work order cancellations follow documented approval processes with clear justifications and required authorizations. - Monitor past-due work orders and escalate unresolved issues to the Regional Facility Director (RFD) and Senior Regional Service Center Coordinator (SRSCC). - Oversee the Work Order Dashboard, track trends, and provide regular status reports to leadership. - Monitor progress and provide oversight in cooperation with Facility Director (FD) on performance of onsite assigned Service Center Coordinators (SCC). - Train onsite teams on Work Order Management policy, documentation standards, and system processes to ensure accuracy and consistency. - Conduct training sessions for new service center coordinators and site teams on Work Gatekeeper control processes. - Develop and distribute training materials on Yardi data entry best practices, work order compliance, and audit preparation. - Provide real-time guidance and troubleshooting support to onsite teams for policy adherence and system functionality. - Conduct routine audits of completed work orders to ensure compliance with labor, materials, and documentation requirements. - Identify and report non-compliance trends to the Service Center Director (SCD), SRSCC, RFD/ROD, OD and Business Support for corrective action. - Work closely with Operational Assurance to maintain data integrity and audit readiness for internal reviews. - Ensure all work order actions align with company policies and Work Gatekeeper Framework controls. - Report recurring compliance violations, unauthorized cancellations, or systemic work order issues to leadership for corrective measures. - Collaborate with leadership on process improvements and policy updates to enhance efficiency and control. Benefits - Discretionary bonuses. - Medical and Dental Insurance 1st of the month following employment. - Health, Flexible Spending and Dependent Care Accounts. - Company paid life insurance. - 401K plan with employer matching. - Robust PTO to include sick, floating holidays, vacation, and personal days. - 2 Volunteer Days per year. - Company paid short-term and long-term disability, parental leave. - And more! Company Description Balfour Beatty Communities is part of Balfour Beatty Investments and Balfour Beatty, plc, an international group that finances, develops, builds and maintains infrastructure assets. Pay Rate: $65,000 - $70,000 yr. *This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, any collective bargaining agreements, and business or organizational needs. No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, incentive, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law and any applicable plan documents.