Artemis ARC

• Support the Department of Veterans Affairs (VA) Veterans Health Administration (VHA) Specialty Care Program Office (SCPO) • Develop and maintain project schedules, action trackers, and other project management tools • Facilitate working sessions, stakeholder meetings, and decision-making forums

• Support the Department of Veterans Affairs (VA) Veterans Health Administration (VHA) Specialty Care Program Office (SCPO) • Provide contract administration, meeting support, and program/project analytic support • Assist in preparing monthly status report and Budget Tracker entries • Reconcile labor hours and financial data against invoices • Support meeting scheduling, agenda preparation, minutes, and follow-up action tracking • Maintain project schedules, integrated master schedules (IMS), and action trackers • Develop program artifacts such as executive status reports, dashboards, SOPs, presentations, and communication plans

Title: Management Analyst Location: Remote, United States ID 2026-4495 Department: Veteran Health - Consulting Roles on VHA Projects Job Description: Aptive Resources is seeking a management consultant with demonstrated research and research administration experience to deliver high-quality project management to the Department of Veterans Affairs Office of Research and Development. This position requires strong client interaction skills and a demonstrated ability to work with various stakeholders across multiple tasks. Experience leading and managing projects in alignment with client goals, while managing resources and mitigating risks, is required for this position. The successful candidate will be highly organized, systematic, and proactive in managing quality and exceeding client expectations within a fast-paced environment. This individual will work to ensure research is conducted in accordance with regulation and/or institutional policy (e.g., FDA, IRB, NIH, VA). This is a full-time (40 hours/week), 100% remote position. It is currently funded through September 29, 2026 under the current contract period of performance, but the candidate may have potential for extension into the next option year, based on contract continuation and program needs Primary Responsibilities Primary Duties: - Provide administrative and programmatic support for a VA Research Office - Support various research committees and initiatives, which may include the Institutional Review Board (IRB), the Subcommittee on Research Safety (SRS), the Institutional Animal Care and Use Committee (IACUC), and the Research and Development (R&D) Committee. Tasks may include creating agendas in IRBNet, taking meeting minutes, and entering data into IRBNet following committee meetings, as appropriate. - Process research proposals involving the use of human subjects, animal subjects, and the use of hazardous biological or chemicals in medical research, including receipt, logging, routing, tracking, inquiry, evaluation, review, action and response. - Review annual continuation requests, process administrative approvals, incident reporting, and semi-annual external reports. - Coordinate communication between committees, providing guidance regarding regulatory and policy requirements related to human subjects research, animal research, and research safety guidelines. - Performs pre-committee analysis of research protocol and Safety Survey forms, including contacting investigators and requesting additions or corrections. - Conduct database administration, audits, and project tracking through IRBNet and Excel spreadsheets - Use IRBNet to process, track, and document research projects and send out committee decision letters. - Communicate deficiencies/inconsistencies found in the IRBNet entries to research team and working with the team to ensure that all documents are complete and accurate. - Support the Research Office to conduct audits of regulatory documents and address backlog of action items. - Provide IRBNet training to VA research staff, PIs, and other researchers - Field general and regulatory questions from investigators and study teams. - Use checklists and instructions to verify completeness of protocol submissions. Minimum Qualifications - A Bachelor’s in related field such as health administration, public health, or biomedical sciences. - 4+ years of relevant project management, research, and/or IRB experience in a healthcare environment - Ability to obtain and maintain a public trust clearance. - Legal authorization to work in the U.S. Desired Qualifications - Experience with VA/DoD and knowledge of military populations. - High level of experience and comfort working independently with senior leadership, faculty, staff, students, medical professionals, and external agencies in complex organizations. - Advanced knowledge of the scope and function of the IRB as well as the rules and regulations governing safety regulations and/or animal study research (e.g., VA, FDA, IRB, and GCP regulations) - Expertise in effective training, education, and presentation techniques. - Familiarity with relevant computer programs, including research management web-based software (IRBNet experience preferred) and Microsoft Office suite, including SharePoint data/electronic file management tools. - Attention to detail and competent application of English grammar and punctuation. - Ability to work well under pressure, multi-task, and manage deadlines. - Must possess discretion and mature judgment, as confidential information is routinely encountered.

• Manage events, workshops, and summits associated with the Strategic Sprints, including virtual and face-to-face events held at VA facilities (approximately 25 events per year). • Coordinate event logistics, registration, virtual and in-person setups, content development, breakout sessions, agendas, and participant engagement activities. • Develop and maintain Event Execution Timelines for each event, submitted in advance of the event date. • Create conference registration materials, event agendas, and post-event summaries. • Develop Logistics Coordination Plans and Vendor Management documentation, including online platforms that facilitate communications and content sharing between the contractor and the program office. • Coordinate all conference activities with the VA team and advisory group across the pre-planning, planning, execution, and post-conference phases. • Coordinate onsite logistics and travel for events, as required. • Assist the technology support team and coordinate with VA OIT, as needed, for utilization of the conference application. • Conduct post-event evaluations, collect participant feedback, and deliver Post-Event Evaluation Reports with recommendations for improvement within required timelines. • Ensure all event materials and activities comply with VA policies and Section 508 accessibility standards. • Support weekly status meetings with the COR and VA Program Manager and contribute event updates to weekly and monthly progress reporting.

• Manage and provide oversight of the entire contract across all task areas, ensuring deliverables meet scope, schedule, and cost. • Serve as the primary interface with the Government and attend weekly meetings to discuss program performance, issues, and upcoming initiatives. • Formulate and deliver action plans to correct identified issues and advance new initiatives. • Prepare and deliver quarterly Program Management Review presentations covering status, schedule, budget, risks, and stakeholder engagement. • Develop and manage integrated project schedules, plans, dashboards, metrics, and trackers using Government-defined tools (e.g., Microsoft Teams, Project, Office). • Define roles, responsibilities, schedules, and risk mitigation strategies; identify, prioritize, escalate, and mitigate risks using Confluence and Jira. • Produce and maintain the Project Management Plan, Project Milestone Roadmap, Staffing Plan, Knowledge Plan, Quarterly Activity Status Reports, and the monthly Resource Allocation Monthly Report. • Manage a centralized repository of program documentation, products, and deliverables. • Support security processing as the interface with the Government Office of the Chief Security Officer through the Contracting Officer’s Representative on all physical, personnel, and information-security matters. • Perform quality assurance across the team's efforts and ensure adherence to Government standards, methodologies, configuration, and compliance requirements. • Develop and maintain staff onboarding materials and support meeting management, scheduling, and documentation (e.g., Integrated Project Teams, daily standups, weekly status). • Communicate and coordinate with teams and stakeholders to continuously improve products.

• Provide professional, artistic, high-quality graphics, publication designs, and multimedia to support outreach efforts, including websites, videos, presentations, documents, brochures, events, and branding. • Contribute to communications products such as case studies, infographics, promotional materials, and briefing decks. • Produce and edit visual and multimedia content consistent with client branding, messaging, and digital strategies. • Ensure designed products conform to Section 508 accessibility requirements. • Collaborate with the communications team to translate key messages into compelling visual assets. • Support event, web, and social media visual needs as required.

• Support the development and maintenance of relationships with stakeholders across government and the private sector • Gather customer feedback to help improve products and services • Support outreach approaches and assist in creating and updating fact sheets, online updates, and stakeholder materials • Coordinate schedules and support facilitation of meetings, briefings, presentations, virtual webinars, ad hoc training, and technical demonstrations • Assist stakeholders in planning exercises, workshops, demonstrations, and training as requested by the Government • Support stakeholder mission-critical visits and engagement activities in various locations across the United States as requested • Document stakeholder communications in an Engagement Lifecycle Management tool and help maintain documentation and deliverables • Support production of Event Summaries and Stakeholder Engagement Activity Reports • Coordinate with stakeholders to increase participation in communications efforts (e.g., User Working Group sessions)

• Develop and maintain the Stakeholder Engagement Strategy and Strategic Stakeholder Engagement Plan that support program growth and priorities. • Build and maintain relationships with program stakeholders across federal, state, local, tribal, territorial, international, and private-sector levels based on trust and mutual respect. • Communicate effectively to keep stakeholders informed and manage stakeholder expectations through consultation and negotiation. • Develop outreach approaches that equip and empower stakeholders to champion a federal program within and across their mission spaces. • Lead the creation of new and updated fact sheets, online updates, and other materials that support stakeholders. • Coordinate schedules and facilitate meetings, briefings, presentations, virtual webinars, ad hoc training, and technical demonstrations to promote the program’s capabilities. • Conduct stakeholder mission-critical visits and other engagement activities in various locations across the United States as requested by the Government. • Document stakeholder communications in an Engagement Lifecycle Management tool and maintain documentation, products, and deliverables. • Produce Event Summaries, Stakeholder Engagement Metric Reports, and Stakeholder Engagement Activity Reports for executive audiences. • Understand the full range of program features and products to inform stakeholders and increase participation in communications.

• Lead multi-workstream coordination efforts for CCN NG and VFMP technology implementation initiatives • Support Agile development cadence activities including Program Increment (PI) planning • Monitor and manage program schedules, identifying and escalating schedule risks • Facilitate stakeholder coordination and communication across VA program offices • Maintain program governance documentation including risk registers and decision logs

• Support release schedule development and coordinate with respective Government teams. • Gather customer feedback and translate operational and business needs into clear product requirements. • Facilitate integrated planning teams and working groups across workstreams—establishing meeting cadence, identifying action items, and tracking progress (including Steering Committee support). • Facilitate and coordinate release planning activities such as outlining tasks, identifying gaps, and tracking solutions needed for a viable release. • Conduct Post-Implementation Reviews within two weeks of a production release and document effectiveness, outcomes, and lessons learned. • Maintain a program documentation library and track progress against Operational Objectives. • Support business process improvement based on stakeholder needs, missions, and operational constraints. • Collaborate with internal program leadership on product requirements and problem-solving that impacts stakeholder needs. • Contribute to Program Strategy, Release Plan, and Post-Implementation Review Report deliverables. • Use Agile/Jira and Confluence workflows to manage requirements, backlog, and release documentation.