Role Description Au sein de la direction générale des services techniques, et sous la responsabilité de la Directrice, votre rôle sera de faciliter et d’optimiser la gestion administrative des activités de la direction, en lien également avec la proximité et le cadre de vie. - Assistance à l’organisation de la vie professionnelle de la Directrice des Services Techniques : gestion des agendas, organisation des réunions, prise de notes et travaux de mise en forme bureautique. - Aide dans la Gestion des projets pilotés par la Direction. - Suivi des absences et des congés. - Gestion des fournitures et des véhicules en auto-partage. - Rédaction des arrêtés de voirie. - Rédaction de courriers administratifs. - Participation administrative aux Conseils de Quartier. - Coordination des travaux de rédaction des rapports d’activités. - Assistance administrative (aide à la préparation des délibérations, des commissions des différentes directions). Qualifications - Vous avez une expérience confirmée dans des fonctions similaires. - Vous maîtrisez les outils bureautiques et informatiques. - Vous possédez des qualités d’organisation, de communication, de gestion du temps et des priorités. - Vous maitrisez le rédactionnel et votre expression orale est également d’un bon niveau. - Vous savez vous adapter à différents interlocuteurs. - Vous maitrisez les procédures administratives et savez rédiger des actes relatifs. - Vous faites preuve de discrétion, de diplomatie et de respect de la confidentialité. - Vous montrez une aisance relationnelle et un bon esprit d’équipe tout en sachant travailler en autonomie.

Role Description The Team Assistant will manage the day-to-day coordination of our executive team. In this role, you will take full ownership of diary management and travel. You will also own the organisation of company-wide events such as the mid-year update and Summit. - Calendar Management: Manage calendars through effective prioritisation and proactively resolving scheduling conflicts. - Global Travel Logistics: Coordinate end-to-end domestic and international travel, including flights, hotels, visas, and ground transport (e.g., booking meeting rooms and lunch/dinners). Build detailed, time-zone-accurate itineraries and provide real-time troubleshooting for travel disruptions. - Company Event Planning & Execution: Lead the logistics for internal events, including the mid-year update and Summit. Source venues, manage vendors, coordinate invitations, and oversee on-site execution within budget. - Financial Administration & Expense Auditing: Track and submit executive expenses in strict compliance with policy and audit guidelines. Qualifications - Relevant qualification will be an advantage. - 1–3 years of administrative or operational experience, ideally within a corporate or financial environment. - Proficiency with G-suite. Requirements - Attention to detail: Micro-level precision when it comes to event planning, travel logistics, and calendar management. - Problem solving: Ability to remain calm and pivot instantly under pressure. - Process efficiency: Discipline in executing repetitive but critical administrative workflows. Benefits - Remote but reachable work policy gives you the freedom to choose between working from home or the office. - Plus the option to buy and sell up to 5 days leave. - Improve body and mind, with excellent private medical insurance. - Access to Learnably and our additional learning platforms for your personal and professional development. - 6 months primary care-giver leave. - Paw-ternity leave for your furry friend. - Annual Inspiration Day in addition to your annual leave which increases based on your length of service! - A collaborative, friendly work community, with regular social events and virtual cooking, dancing, drawing, and house planting classes hosted by our Lunauts. - Free lunch and snacks. - 0 fees up to a certain amount with Luno from the day you start (Offer only available on Luno Instant Buy, not Luno Exchange).

• Connect founders and businesses with top-tier remote talent • Prioritize meaningful, reliable partnerships • Achieve client goals and find purpose and growth in work • Manage scheduling and calendar • Coordinate staff communication • Handle email responses and referrals • Set appointments and reach out for win-back campaigns

• Managing diaries and organising meetings and appointments, often across different time zones. • Handling and filtering email correspondence, responding to enquiries promptly and professionally. • Preparing reports, presentations, and other documents with a high degree of accuracy. • Organising and maintaining digital files and records, ensuring information is secure and easily accessible. • Conducting research on various topics as required by the team. • Assisting with the coordination of virtual events and team meetings, including minute-taking. • Providing general administrative support to ensure the efficient operation of the organisation.