• Own the executive’s calendar end-to-end across meetings, interviews, executive dinners, stakeholder calls, and strategic sessions • Design strategic time blocks aligned with stakeholder importance and executive priorities • Enforce structured buffer rules (e.g., 15-minute spacing every 1–2 hours) • Run confirmations, reschedules, and logistics checks proactively • Ensure calendar structure reflects prioritization and executive leverage • Triage high-volume inbox traffic and determine whether to respond, delegate, or escalate • Categorize emails by priority tiers (senior stakeholders, partners, internal teams, etc.) • Draft responses that accurately reflect the executive’s voice • Track open loops and proactively drive them to closure • Maintain structured follow-up systems to prevent dropped communication • Book travel and manage changes with precision • Coordinate trip logistics with ROI awareness and operational rigor • Prevent logistical breakdowns through proactive planning and verification • Execute context-heavy tasks requiring independent judgment • Anticipate breakdowns before they occur • Operate effectively in ambiguous, fast-moving environments

• Projekte mit dem CEO konsequent umsetzen • Marketing-Texte schreiben, die nutzen und überzeugen • Content-Unterstützung für YouTube & Social Media • Projekte strukturieren und vorantreiben • Nachhalten von Zusagen und Terminen • Entscheidungsvorlagen erstellen • E-Mail-Management und Recherchen • Optionale Banküberweisungen

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description The Executive Assistant (EA) exudes the heart and passion for HCF’s mission: to inspire the spirit of giving and invest in people and solutions to benefit our community. The EA is responsible for providing professional and confidential high-level administrative support to the Vice President (VP) of Strategic Communications (SC). Key responsibilities include: - Establishing and maintaining excellent communications and relationships with all vendors and staff. - Handling confidential matters of the VP-SC with sound and independent judgment. - Proactively identifying issues that could impact the successful execution of the VP’s and/or the Department’s commitments. - Engaging in frequent interaction with other members of HCF’s senior management. - Overseeing and ensuring follow-through and tracking of operational goals and work unit projects for the VP. - Managing the VP’s calendar, including travel coordination and preparation of briefing materials. - Processing expense reimbursement requests and monitoring department budgets. - Coordinating VP’s supervisory meetings and preparing meeting agendas and materials. - Fielding phone calls and emails from various stakeholders. - Maintaining VP’s files, reports, and other information/data. - Maintaining department policies and procedures. - Making business-related travel arrangements for the VP and Communications team. - Monitoring department timesheets for the VP. - Performing administrative tasks including drafting correspondence and maintaining the overall Communications department calendar. - Implementing and maintaining organized physical and computer files. - Supporting VP’s use of data systems. - Providing general support to the Communications department. - Working on special projects as assigned. - Providing front desk/welcome experience reception coverage on a rotation schedule. Qualifications - Five (5) years of experience supporting at an executive or managerial level required. - Bachelor’s degree preferred or equivalent related experience of minimum of five (5) years of office experience. - Minimum of three (3) years of experience with communications-oriented responsibilities preferred. - High level of proficiency in Microsoft Outlook, Microsoft Word, Excel, Internet research, PowerPoint, and databases. - Knowledge of communication tactics, such as media tracking and social media is helpful. - Excellent research, analytical, writing, proofing, presentation, and organizational skills. - Strong problem-solving skills and ability to work well with all types of people. - Exhibits strong leadership and work ethic skills. - Demonstrated passion for the betterment of Hawai‘i and its people. - Knowledge, sensitivity, and understanding of the history and complexities of Hawai‘i’s multicultural community. - Exceptional customer service oriented interpersonal skills. - High level of discretion in working with sensitive or confidential information. - Ability to represent HCF in a poised and professional manner. - Understanding of public relations, Web, publications, and media industries. Requirements - Ability to operate general office equipment including computer, copier, printers, fax machine, etc. - Ability to lift, carry, push, pull, up to 25 lbs. of general office material or equipment. - Works under regular office conditions with the ability to work remotely. - General office hours are Monday through Friday, 8:00 am to 5:00 pm, with flexible hours as needed. - Required to travel as needed. Company Description

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description Our Distributor Account Executive Assistants (DAEA) support our Distributor Account Executives on the day-to-day business at their account(s) in the distribution channel. This full-time position handles everything from submitting promotions and new items to assisting with presentation materials, new vendor setups and communicating with our manufacturer partners when needed. - Distributor Account Support – responsible for assisting with routine and daily tasks as defined by the Distributor Account Executive, including: - Completing and submitting monthly distributor promotions - New vendor/item setups (either via template or online portal) - Upkeep of data in our systems - Managing discontinued items - Running sales/inventory reports - Providing promotion confirmations - Troubleshooting challenges at the distributor level - Customer Support – managing requests from our manufacturers as well as our distributor partners, building relationships by being responsive, professional, and well-versed in the account and brands you support. - Attention to Detail – completing all forms and submissions with accuracy, finding discrepancies in item/promotion data, researching issues, and following through to resolution. - Communication is key – expected to have value-added, solution-oriented, positive and timely communication (both internally and externally). This position is highly driven by deadlines, requiring effective management and prioritization of all incoming action requests. Qualifications - 2-5 years administrative experience preferred - Well organized, detail oriented, self-starter with strong administrative, customer service, and follow-up skills - Ability to manage time, prioritize and follow through with deadlines - Dependable, diplomatic person, able to problem-solve successfully with a wide variety of people and issues - Proficient in Microsoft Word, Excel, PowerPoint, OneNote, and Outlook - Flexibility to successfully multi-task in a fast-paced environment with a positive attitude Salary Full time position, salary commensurate with level of experience, location and current market landscape. Benefits Visit https://www.pmidpi.com/careers/ to learn more about our benefits. Company Description Visit https://www.pmidpi.com/our-culture/ to learn more about us.