Administrative Assistant North Chicago, IL, USA Employees work in a hybrid mode Full-time Salary Min: 23.8 Salary Max: 43 Workday Global Grade: 07 Compensation: USD 23.8 - USD 43 - hourly Company Description About AbbVie AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube. Job Description Responsible for all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues. Responsibilities Provides general administrative support. May provide back up support to higher-level management as needed. - Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). - Interacts with high-level executives and handles confidential or business-sensitive information. - May include some support for tracking budget expenditures. - Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations. - Orders business cards and stationery. - Uses and understands Microsoft Office Suite, Delta View and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable). - Coordinates new employee office set-ups and onboarding. - May train/coordinate work for new administrative assistants. - Operates with general instruction and some supervision. Qualifications - High School diploma or equivalent. Some college preferred. - 1+ years previous admin experience or equivalent. - Basic to intermediate knowledge of Microsoft Office Suite, Delta View, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook and understanding of business processes and requirements Additional Information Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​ - The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this roleat the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on manyfactors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future. ​ - We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​ - This job is eligible to participate in our short-term incentive programs. ​ Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.

Administrative Assistant Sunnyvale, CA Overview Placement Type: Temporary Salary: $25-27.24 Hourly up to $27.24/hr Join a globally recognized leader in innovation and technology, a company that consistently redefines industries and enriches lives through groundbreaking products and services. This organization fosters a dynamic and collaborative environment where every contribution makes a tangible impact on its mission to empower creativity and drive progress. Aquent is partnering with this innovative client to find exceptional talent. We are seeking a highly organized and proactive administrative professional to join a vibrant team. In this pivotal role, you will be the backbone of operational efficiency, directly supporting critical projects and initiatives that contribute to the smooth functioning of a fast-paced environment. Your meticulous attention to detail and ability to anticipate needs will directly empower teams, ensuring they can focus on their core objectives and drive forward innovative solutions. - Location: Sunnyvale, CA - Schedule: In-Office Monday – Thursday (Remote Friday) - Max Hourly Rate: $27.24 - Pay Comments: W2, weekly pay, benefits, 401k w/ match - Background screening required Project/Business Initiative this role will support: - Equipment orders through internal equipment ordering - Stock equipment, supplies, and distribute orders as needed - Set up lunches, stock snack area - Order new hire nameplates and refresh new hire desk areas - Conference room calendar management Top 3 Must-Haves: - Self-starter, super organized, familiar and comfortable with privacy - 2 – 3+ years as an Admin – managing calendars, ordering equipment, new employee setup, event scheduling - Proficient in Keynote, Slack, and Calendar Nice to Haves: - Fortune 500 experience Client Description Our client is a global leader in consumer technology, renowned for redefining the intersection of hardware, software, and services. Known for their uncompromising commitment to world-class design and user experience, they create products that have become essential to daily life. You will be joining a team that values craftsmanship and simplicity, working on high-impact projects that reach hundreds of millions of people worldwide.

Role Description We are seeking a detail-oriented accounting administrative assistant to support the successful and smooth day-to-day operations of a boutique, technology-first accounting firm in Australia. As an accounting administrative assistant, you will be a proactive self-starter able to use your own initiative to provide essential ad hoc and routine accounting administrative support. - General internal administration and data entry - Proficiently utilising systems including: - Xero - Xero Practice Manager - Ignition - Nowinfinity - Microsoft Office - One Drive - Microsoft Outlook - Administration of Australian Securities and Investment Commission (ASIC) corporate compliance using NowInfinity - Forwarding ASIC company statements and other communications in Nowinfinity to clients as required - Creating Client Engagement Proposals using Ignition - Maintaining client database - adding/removing clients, updating client information - Managing task allocation and workflow spreadsheet, tracking and assigning items to other team members - Creation of business structure diagrams using Lucid Charts - Monitoring documents and communications from the Australian Tax Office (ATO), utilising ATO Mate for client communications - Personal assistant support - email and calendar management for senior partners - Drafting client agreements and other routine documentation, utilising templates provided Qualifications - 3 - 4 years of experience in accounting administration for an Australian firm - Strong written & spoken English communication - Telephone communication skills are imperative - Strong attention to detail in maintaining and inputting data accurately - A good understanding of Australian accounting and tax documents and process - Australian business experience, including accounting experience - Accounting degree (Preferable) Requirements - High level of initiative - takes ownership of all tasks and jobs assigned. - Able to work autonomously to complete and monitor assigned tasks - Proactively identifies and requests missing or incomplete information - Strong accuracy and attention to detail when inputting data - Responds to and assists with requests for information - Records time logs in XPM and completes time tracking against tasks as required Work Arrangement & Expectations This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to: - Disclose any existing ongoing roles or client work - Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)

Role Description Role provides administrative support to team of surgery schedulers: obtain authorizations and/or clearances from insurance companies, complete documents for hospitals and/or surgery centers per their requirements, verify patient eligibility, draft correspondence, and obtain patient records as needed. Frequent phone work as well as work in electronic medical records (EMR) system. Duties and Responsibilities - Responsible for coordinating and obtaining all pre-operative documents (including but not limited to labs, EKGs, test results) as requested by the physician and/or physician protocols. - Obtains precertification/preauthorization from insurance companies prior to surgery for each procedure and test. - Answer questions appropriately from patients; triage when necessary. Role will be responsible for de-escalating any patient interaction if/when needed. - Coordinates all business and clinical paperwork prior to surgery, using physician-approved forms and checklists. - Responds to written and telephone inquiries from patient and carriers regarding planned surgeries. Maintains communication among the physician, patient, insurance company, and hospital at all times. - Role model Our Values and represent Excelsior/Buffalo Surgery Center with every internal/external communication. - Perform any other duties assigned. Qualifications - Associates degree preferred; HS diploma or GED required. - 2+ years experience providing administrative support in medical office setting. - EMR experience required; MEDENT preferred. - Excellent customer service skills required. Requirements - Position requires manual and finger dexterity and hand-eye coordination. - Involves standing, sitting, and walking. - Team member will occasionally be asked to lift and carry items weighing up to 10 pounds; normal visual acuity and hearing are required. Benefits - The pay range for this position is determined based on several factors, including the candidate’s years of experience, qualifications, training, licenses, designations, and the overall market conditions. Company Description Excelsior Orthopaedics and Buffalo Surgery Center are committed to the full inclusion of all applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.