Administrative Assistant Sunnyvale, CA Overview Placement Type: Temporary Salary: $25-27.24 Hourly up to $27.24/hr Join a globally recognized leader in innovation and technology, a company that consistently redefines industries and enriches lives through groundbreaking products and services. This organization fosters a dynamic and collaborative environment where every contribution makes a tangible impact on its mission to empower creativity and drive progress. Aquent is partnering with this innovative client to find exceptional talent. We are seeking a highly organized and proactive administrative professional to join a vibrant team. In this pivotal role, you will be the backbone of operational efficiency, directly supporting critical projects and initiatives that contribute to the smooth functioning of a fast-paced environment. Your meticulous attention to detail and ability to anticipate needs will directly empower teams, ensuring they can focus on their core objectives and drive forward innovative solutions. - Location: Sunnyvale, CA - Schedule: In-Office Monday – Thursday (Remote Friday) - Max Hourly Rate: $27.24 - Pay Comments: W2, weekly pay, benefits, 401k w/ match - Background screening required Project/Business Initiative this role will support: - Equipment orders through internal equipment ordering - Stock equipment, supplies, and distribute orders as needed - Set up lunches, stock snack area - Order new hire nameplates and refresh new hire desk areas - Conference room calendar management Top 3 Must-Haves: - Self-starter, super organized, familiar and comfortable with privacy - 2 – 3+ years as an Admin – managing calendars, ordering equipment, new employee setup, event scheduling - Proficient in Keynote, Slack, and Calendar Nice to Haves: - Fortune 500 experience Client Description Our client is a global leader in consumer technology, renowned for redefining the intersection of hardware, software, and services. Known for their uncompromising commitment to world-class design and user experience, they create products that have become essential to daily life. You will be joining a team that values craftsmanship and simplicity, working on high-impact projects that reach hundreds of millions of people worldwide.

Administrative Assistant Toronto, ON Hybrid #29062 Job Type Contract Industry Non-Profit and Charities Language English Salary $40.44 - per hour Specialization Administration and Clerical Vacancies Existing Vacancy Job Description Location: Toronto, ON (Hybrid) Language: Excellent written and verbal English communication skills Duration: 3-month contract with strong potential for extension or permanent employment Background Check Requirement: Successful completion of a criminal background check and three professional references are required About the Opportunity Join a respected regulatory organization that plays an important role in serving the public across Ontario. This is an opportunity to support a collaborative leadership team in a fast-paced professional environment where your organizational skills and attention to detail will have a direct impact on day-to-day operations. As an Administrative Associate, you'll provide high-level administrative support to senior leaders, coordinating meetings, managing schedules, preparing documentation, and helping keep priorities on track. If you enjoy working with executive stakeholders, thrive in an organized environment, and take pride in delivering exceptional administrative support, this role offers the opportunity to build your experience with a well-established organization that values collaboration, integrity, and continuous improvement. What's In It for You • Join a collaborative organization with a people-first culture and strong onboarding support. • Gain exposure to executive leadership within legal and strategic operations. • Work in a flexible hybrid environment. • Opportunity to convert into a permanent position. Your Responsibilities • You'll manage complex calendars, coordinate meetings, prepare agendas and materials, record meeting minutes, and maintain accurate meeting records. • You'll organize virtual and onsite meetings, including logistics such as travel, accommodations, and catering when required. • You'll prepare correspondence, reports, presentations, invoices, and other administrative documentation while maintaining an efficient flow of information across the team. • You'll oversee SharePoint records management, ensuring files, permissions, and document standards are maintained. • You'll provide day-to-day administrative support to a Director and Managers within a Legal and Strategic team. Skills and Qualifications • 3 to 5+ years of progressive administrative experience supporting senior leaders in a corporate, legal, regulatory, government, or public sector environment. • Postsecondary education in a related discipline. • Advanced proficiency with Microsoft Office, Adobe Acrobat Pro, Microsoft Teams, Zoom, and SharePoint. • Exceptional planning, organization, attention to detail, and meeting management skills. • Strong written and verbal communication skills with the ability to build effective relationships. • Demonstrated adaptability, client focus, sound problem-solving abilities, and the ability to manage competing priorities.

Administrative Assistant New Berlin, WI ABOUT GMR MARKETING We are the Experience Agency Making Unforgettable Stories Born of Humanity NOT JUST EXPERIENTIAL. EXPERIENCE. The lines have blurred. People live in the physical, digital, and social worlds all at once, and your brand experiences should do the same. NOT JUST TELLING. MAKING. The best stories are lived, not heard. Make an immersive world for people to explore so they can experience something they’ll never forget. NOT JUST CONSUMERS. HUMANS. It all starts with the human. If you want to make a lasting impact, look beyond the wallet to understand what motivates and inspires people. GMR is looking for a highly organized and proactive Administrative Assistant to join our team and provide high-level support to agency leaders and departments. Reporting to the Executive Administrative Lead, this role is a trusted partner responsible for keeping day-to-day operations running smoothly while helping executives stay organized, focused, and prepared. In this role, you'll manage complex calendars, coordinate travel and meetings, support key administrative processes, and collaborate across teams to ensure work moves forward efficiently. Success in this position requires strong organizational skills, sound judgment, discretion, and the ability to anticipate needs in a fast-paced, ever-changing environment. You'll thrive in this role if you're resourceful, adaptable, and enjoy balancing multiple priorities while building strong relationships across the organization. If you're someone who takes ownership, enjoys solving problems, and takes pride in delivering exceptional support, we'd love to hear from you! This is a flexible hybrid role, with approximately one day per week in our New Berlin, WI headquarters. REQUIRED SKILLS - Executive Support. Serve as a trusted partner to executives by anticipating needs, managing complex calendars, and helping prioritize competing business demands. Understand executive communication styles, work preferences, and organizational priorities to provide thoughtful, proactive support. Exercise sound judgment and maintain discretion when handling confidential information. - Calendar & Travel Management. Coordinate domestic and international travel while proactively managing scheduling conflicts, itinerary changes, and travel disruptions. Balance multiple priorities to ensure executives are prepared and supported while maximizing efficiency. - Administrative Operations. Manage a wide range of operational responsibilities, including purchase orders, supplier setup, budget and legal document routing, organizational charts, presentation preparation, internal approvals, and other administrative processes. Maintain accuracy and strong attention to detail across multiple priorities. - Relationship Management. Build strong partnerships with executives, senior leaders, and cross-functional teams. Communicate professionally and confidently with stakeholders at all levels while fostering trust, collaboration, and a high level of service. - Meeting & Event Coordination. Plan and execute meetings and events by coordinating schedules, agendas, presentation materials, room logistics, catering, and follow-up actions. Provide on-site support for meetings, company events, and executive visits while partnering with facilities to ensure seamless execution. - Technology & Business Operations. Demonstrate advanced proficiency with Microsoft Office and other business systems used for travel, expense reporting, presentations, databases, and administrative operations. Quickly learn new tools and technologies to support evolving business needs. - Ownership & Adaptability. Take ownership of responsibilities by proactively anticipating challenges, identifying process improvements, and delivering high-quality support in a fast-paced environment. Adapt to changing priorities, provide backup administrative coverage as needed, and maintain flexibility to occasionally work outside of standard business hours. The annual range for this role varies between $50,000 - $60,000 annually and may vary depending on the candidate’s experience. Benefits for this role include health/vision/dental insurance, 401k, employee stock purchase plan, vacation, personal days and paid holiday time. You are also eligible to participate in disability, life insurance, FSA/HSA plans subject to the terms and conditions of such benefit plans.

Accounting Admin Assistant Hybrid Location: Somerset, New Jersey, United States Schedule: 8:30 am to 5:00 pm – 2 Days On-Site 3 Days Remote (After 90-day training) Employment Type: Full-time Salary: USD $19.25–$21.65 per hour Description Accounting Admin Assistant Tower Water Travel: Minimal / As Needed About Tower Water Tower Water is a service-focused company that supports clients through reliable water treatment, compliance, operations, and administrative support. Our team values responsiveness, accuracy, teamwork, and a can-do approach to meeting client and business needs. We are seeking an Accounting Admin to support administrative, accounting, client service, and documentation functions across the business. This role is responsible for maintaining accurate records, supporting billing and vendor processes, assisting with client and insurance documentation, and working closely with the administration team to ensure timely, accurate, and professional service. Requirements Administrative and Client Documentation Support · Review and proofread reports, documents, and client-facing materials before distribution. · Create, update, and maintain accurate client information across company databases. · Prepare emails, reports, letters, forms, standard operating procedures, and other business documents. · Handle general administrative tasks, including filing, faxing, mailing, scanning, and organizing records. · Respond to client insurance requests and support third-party insurance documentation needs. Accounting, Billing, and Vendor Support · Process and record daily deposits accurately and in a timely manner. · Enter, maintain, and help manage vendor bills within Bill.com. · Prepare invoicing and set up recurring transactions for renewal agreements. · Assist with preparation and processing of one-time proposals. · Respond to and assist with daily accounting-related inquiries from internal and external stakeholders. Insurance, Records, and Process Coordination · Manage third-party insurance documentation and related invoicing. - Acquiring tax exempt and capital improvement certificates · Maintain organized records for client, vendor, insurance, billing, and administrative documentation. · Support accurate documentation and recordkeeping across administrative and accounting workflows. · Help identify opportunities to improve accuracy, timeliness, and organization within recurring administrative processes. · Ensure work is completed in alignment with company procedures and business operations. Teamwork, Communication, and Operational Support · Communicate effectively with the administration team and other departments to support daily business needs. · Demonstrate a strong willingness to collaborate, ask questions, and provide timely updates. · Support internal teams by helping resolve administrative, billing, documentation, and client service needs. · Remain flexible as responsibilities evolve based on Tower Water’s business operations. · Perform additional duties and responsibilities as needed to support company operations. Qualifications · Prior administrative, accounting, billing, bookkeeping, or office support experience preferred. · Strong attention to detail with the ability to proofread documents and maintain accurate records. · Comfortable working with databases, accounting systems, Microsoft Office applications, and technology platforms such as Bill.com. · Excellent written and verbal communication skills with a professional client service mindset. · Ability to manage multiple priorities, meet deadlines, and follow established procedures. · After 90 Day Training period, hybrid schedule will be 8:30am to 5:00pm, 2 days on-site, 3 days remote. · Reliable, organized, and able to work both independently and as part of a team. · Willingness to learn, adapt, and support changing business needs. What Success Looks Like · Client records, reports, and administrative documents are accurate, complete, and professionally prepared. · Deposits, vendor bills, invoices, recurring transactions, and proposals are processed accurately and on time. · Insurance requests and third-party documentation are handled promptly and with appropriate follow-through. · Accounting-related inquiries are addressed professionally, with timely communication and clear documentation. · The administration team receives dependable support that reflects Tower Water’s commitment to responsiveness, reliability, and teamwork. Benefits Competitive Salary: $19.25 to 21.65 per hour based on experience - 401K (with employer matching up to 4%) - Accrued PTO and paid holidays - Generous employer contribution towards health benefits costs - Employer-paid life insurance, with additional options - Employer-paid supplemental short-term disability insurance - Mileage reimbursement for personal vehicle use - Pretax benefit options - We provide all tools required to perform duties, including work computer and cell phone - Paid training and professional certifications - Professional development and growth, and quarterly performance conversations - Other perks