Improving our members’ health through comprehensive, personalized metabolic care
Senior Pharmacy Operations Manager
Location
United States
Posted
13 days ago
Salary
0
Seniority
Senior
Job Description
Senior Pharmacy Operations Manager
Found
• Own the pharmacy vendor portfolio: primary, backup, regional, and specialty partners across both compounded and branded tiers • Design and maintain vendor scorecards; lead business reviews (QBRs) against SLAs for speed, accuracy, fill rate, and cost • Serve as the lead operator on pharmacy RFPs, contract renewals, and onboarding of new partners • Maintain contractual SLA documentation; flag compliance gaps and drive remediation with vendors • Build and own the vendor escalation playbook for supply disruptions, quality events, and service failures • Build and maintain a pharmacy cost model: acquisition cost by drug, formulation, strength, and vendor; track actuals vs. budget monthly • Lead pricing benchmarking across compounded and branded partners; surface optimization opportunities to leadership • Identify and model COGS levers: vendor-mix shifts, volume-tiered pricing, formulation substitutions, and compounding cost inputs • Partner with growth/finance on the pharmacy P&L; be the ops counterpart in monthly close reviews • Collaborate with clinical ops on formulary updates, titration protocol changes, and how they ripple into pharmacy workflows • Own the operational side of the order-to-ship pipeline; partner with product and engineering on pharmacy integration health • Bring the vendor and ops perspective into the pharmacy roadmap; flag where tech gaps create manual work or member risk • Own the end-to-end member experience for medication/prescription shipment SLA: define what we promise, measure adherence, and lead improvement initiatives • Partner with MX to build proactive shipment communication triggers (delay alerts, exception workflows) that reduce inbound contacts • Design and maintain the lost/delayed shipment playbook; own resolution workflows with vendors and MX • Drive data integration between pharmacy partners and internal systems to enable self-serve shipment tracking for members • Maintain working knowledge of 503A vs. 503B regulatory distinctions as they apply to our compounded network • Track third-party testing requirements (potency, sterility, endotoxins) across compounded partners; ensure testing cadence is met • Own the operational side of pharmacy recall and product withdrawal workflows • Support state board of pharmacy registration tracking across the vendor network • Partner with legal/compliance on any pharmacy-related regulatory inquiries or audits • Track FDA shortage list and vendor allocation signals proactively; maintain a real-time view of network supply health • Develop and maintain substitution and allocation playbooks for shortage scenarios across compounded and branded products • Build a 30/60/90-day demand forecast in partnership with the clinical and growth teams; translate into vendor capacity conversations • Own the compounding batch timing and inventory cycle in coordination with 503A/503B partners
Job Requirements
- 7+ years of experience in pharmacy operations, healthcare supply chain, or a closely related function; prior experience at a Senior Manager or Director level preferred
- PharmD — we expect this person to bring clinical credibility alongside operational depth
- Proven track record owning pharmacy vendor relationships end-to-end, including SLA accountability, QBRs, and contract negotiations
- Hands-on experience with pharmaceutical cost structures and drug acquisition — you can build a pharmacy P&L model and defend it in a finance review
- Experience operating in or adjacent to compounded pharmacy (503A or 503B) with a working understanding of USP compliance and third-party testing requirements
- Strong analytical skills: you build your own models, spot anomalies, and come to conversations with data
- Demonstrated ability to lead cross-functional work and influence without direct authority at a senior level
- Comfortable in an early-stage, fast-moving environment where you are often writing the playbook for the first time.
Benefits
- Health insurance
- Professional development opportunities
- Flexible working arrangements
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Role Description The Service Operations Administrator supports the efficient delivery of services across client accounts by managing key administrative and operational workflows. This role is responsible for maintaining accurate records, coordinating equipment and resource changes, monitoring service platforms, and ensuring data is consistently up to date. The Service Operations Administrator supports daily business operations by managing label production and mailing workflows and processing ticket intake and setup. - Account & Site Coordination: Maintain accurate records of client sites, equipment locations, and account configurations. Update site information as changes occur throughout the account lifecycle, including moves, additions, and other service events. - Data Management: Populate and maintain required data fields during onboarding and ongoing account management. Ensure data integrity is sustained as organizational and equipment changes occur over time. - Asset & Resource Tracking: Track and manage asset ownership assignments across client accounts. Update records proactively as personnel, organizational, or equipment changes are identified. - Service Queue Monitoring: Monitor service management platforms for incoming requests, including account updates, equipment changes, and new project submissions. Triage and route items appropriately to ensure timely follow-through and clear communication. - Transactional Order Requests: Coordinate service requests - such as moves, additions, and redeployments - that occur outside of scheduled projects. Manage these reactively, ensuring accurate documentation and cross-functional alignment. - Cost Center & Billing Data Maintenance: Perform ongoing updates to cost center records as organizational changes occur within client accounts. Ensure billing-related data is accurate at all times to support reporting and invoicing processes. - Reporting & Workflow Administration: Enter and maintain data across project management and reporting tools, keeping all records current and complete. Support workflows that require parallel updates across multiple platforms to maintain team alignment and client visibility. Update dashboards and visual reports - including charts and graphs - to reflect current data across all tracked metrics. Build and maintain setup and tracking sheets in accordance with team and account requirements. - Label Management: Generate, print, quality-check, and prepare customer labels for mailing. Manage mailing workflows including batching, packaging, and shipment coordination. Qualifications - An associate degree and 2 years of experience or equivalent experience. Requirements - Strong general administrative and clerical skills in a fast-paced environment. - Experience handling high-volume document processing, label generation, and mailing workflows. - Ability to work independently with minimal supervision once trained. - Strong data entry and record-keeping skills with a high degree of accuracy. Preferred Skills - Experience with service management or ticketing platforms (e.g., ServiceNow or similar). - Proficiency with reporting and project tracking tools/software, including dashboard and data visualization features (e.g., SmartSheet or similar). Pay Range $20.30 - $30.50 hourly. The pay range listed for this position is based on candidate's skill level, experience, relevant licenses, and educational background. For detailed information about our benefits, please visit our careers page at www.marconet.com/careers . Location This is a remote-eligible position; however, Marco Technologies requires employees to reside within one of the following states: DE, FL, IA, IL, IN, KY, MD, MI, MN, MO, ME, NE, ND, NJ, PA, RI, SD, TX, WI.
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