Role Description Are you a detail-driven finance professional looking to make a direct impact on a rapidly expanding business? We are looking for an Accounts Payable/Receivable Coordinator to keep our financial engine running smoothly. In this high-visibility role, you’ll be the bridge between our Canadian branch network and our North American Accounts Payable team (APNA). You will manage critical payment workflows, handle daily financial operations, and ensure our compliance and vendor relationships remain rock-solid. If you love clear processes, sharp numbers, and being the go-to resource for a nationwide team, this is the role for you! What You’ll Be Doing - Government & Tax Compliance: Calculate and submit payment requests for federal/provincial tax remittances and provincial workers' compensation premiums to APNA, ensuring zero penalties on late filings. - Vendor & PO Management: Allocate and process payment requests for PO-exempt vendors and provide expert support to Branch Managers and Admin staff using our PO portal and vendor onboarding systems. - Banking & Payments: Manage daily mobile/scanner check deposits (approx. 250 checks daily) and process monthly recurring customer credit card payments via the Chase portal. - Internal Coordination: Work closely with the US AP department daily to resolve payment inquiries, submit employee garnishments, and handle customer payment re-allocations in Microsoft Dynamics NAV across various Lines of Business (LOBs). - Team Support: Serve as a trusted advisor to Branch Managers and administrative colleagues across Canada for AP-related questions and troubleshooting. Qualifications - 2+ years of Admin experience in a fast-paced professional environment - Bilingual French/English is a requirement - Demonstrated proficiency with Microsoft Word, Excel and PowerPoint - Have knowledge of Google Suite (e.g., Google Docs, Drives, Gmail, Calendars) - Able to learn and use multiple computer systems - Knowledge of Vendor Portals is an asset - Excellent proof-reading abilities - Strong analytical skills and attention to detail - Able to multitask in a fast-paced environment - Prioritize work without direct supervision - Strong communication (verbal and written) - Able to exercise tact and diplomacy when dealing with others - Strong work ethic, punctual and maintain a professional demeanor Benefits - Company events - Dental care - Employee assistance program - Extended health care - Life insurance - Paid time off - RRSP match up to 3.5% - Vision care

• Vendor Invoice Processing: Review, code, and process invoices accurately and promptly in accordance with company policies and procedures. • Vendor Onboarding Management: Maintain vendor records, assist with onboarding new vendors, troubleshooting onboarding issues, and review records closely for potential fraud risk • Accounts Payable Inbox Management: Maintain communication with internal stakeholders and vendors in a timely manner, address inquiries and discrepancies, and resolve payment issues. • Payment Processing: Ensure payments are processed through Ramp and other payment processing methods on a weekly basis. • Expense Reporting: Reconcile India employee expense reports and credit card statements, verify compliance with company policies, and facilitate timely reimbursements. • Account Reconciliation: Reconcile accounts payable transactions, including vendor statements and discrepancies, to ensure accuracy and completeness. • Month-end Close: Assist with month-end closing activities by preparing journal entries, accruals, and account reconciliations related to accounts payable. • Audit Support: Provide support for internal and external audits by preparing documentation, responding to inquiries, and assisting with audit procedures related to accounts payable. • Process Improvement: Identify opportunities for process improvements in accounts payable workflows to enhance efficiency, accuracy, and internal controls.

• Gestionar el proceso de pago a proveedores, asegurando la correcta carga, control y ejecución de los pagos. • Registrar y conciliar movimientos bancarios diarios. • Realizar pagos a través de diferentes plataformas bancarias y financieras. • Procesar, organizar y controlar documentación administrativa y financiera. • Brindar soporte a los procesos contables y administrativos de la compañía. • Brindar soporte al área de compras, manteniendo y mejorando base de datos necesarios para la operatoria. • Realizar el seguimiento de cuentas corrientes de proveedores y clientes. • Mantener una comunicación fluida con proveedores y equipos internos para resolver consultas y dar seguimiento a gestiones. • Colaborar en la mejora continua de los procesos administrativos, proponiendo oportunidades de optimización.

• Responsible for the timely processing of all Trading and Marketing business-related Accounts Payable and Accounts Receivable activity • Ensures the timely generation of sales invoices • Facilitates the timely payment of product and ancillary-related expenses • Provides external customer service • Coordinates the resolution of process errors with internal counterparts.