• Review bid solicitations and RFPs and analyze requirements to create compliance matrices. • Coordinate with cross-functional teams such as Sales, Marketing, Finance, and our Studios to acquire necessary information from internal and external parties. • Prepare and organize responses including elements such as cover letter, table of contents, forms, narrative response, quote/pricing/discounting, design, product information/spec sheets, insurance certificates, bonding, etc. • When necessary, package bids and mail to arrive prior to due date. • Maintain department content resources including our SharePoint content repository. • Maintain our contracts calendar & database to ensure timely contract renewals. • Execute ad-hoc requests such as contract modifications, insurance certificates, performance bonds, and vendor registrations to contribute to closed-won sales.

• Provide support for commercial and SLED RFXs • Independently manage the entire process of responding to complex RFXs, from receipt of support request through the submission of proposal deliverables • Serve as primary point of contact for proposal stakeholders, coordinating efforts across multiple departments and regions • Help maintain and contribute to proposal content libraries, templates, and process documentation • Provide expert guidance on proposal strategy, structure, and presentation • Conduct thorough compliance reviews to ensure all proposal requirements are met • Run reports and perform research to write new, non-technical content (e.g. cover letters, executive summaries, past performances, etc.); customize existing content (e.g. to fit client’s industry) • Write new content and edit, customize, and refine existing verbiage to enhance clarity, persuasiveness, and alignment with win themes

Role Description The Proposal Coordinator is responsible for compiling the company's response to solicited bids for educational furnishings and consulting services, and taking ownership of the bid process from beginning to end. This role requires compiling information from necessary internal and external parties to develop one cohesive and thorough bid response. The Proposal Coordinator reviews, tracks, analyzes and reports all bid and contract events throughout the lifecycle of each contract and communicates this information to necessary team members. In addition, as time allows, this role will assist with maintenance of Meteor’s contracts as well as execution of various requests from our Sales team including insurance modifications, performance bonds, and vendor registrations. Your Day to Day @ Meteor - You’ll review bid solicitations and RFPs and analyze requirements to create compliance matrices. - You’ll coordinate with cross-functional teams such as Sales, Marketing, Finance, and our Studios to acquire necessary information from internal and external parties. - You’ll prepare and organize responses including elements such as cover letter, table of contents, forms, narrative response, quote/pricing/discounting, design, product information/spec sheets, insurance certificates, bonding, etc. - When necessary, you’ll package bids and mail to arrive prior to due date. - You’ll maintain department content resources including our SharePoint content repository. - You’ll maintain our contracts calendar & database to ensure timely contract renewals. - You’ll execute ad-hoc requests such as contract modifications, insurance certificates, performance bonds, and vendor registrations to contribute to closed-won sales. Other Tasks - Become knowledgeable in our contract offerings to answer questions from internal and external customers. - Research of new markets, new bid opportunities, customers, etc. Qualifications - College degree or its equivalent required. - 1-2 years of experience managing the bid process, including the full lifecycle from sourcing/bid decision to submission. - Ability to work independently, manage multiple priorities, handle regular interruptions. - Strong ability to prioritize and manage workflow to complete objectives in a timely manner. - Ability to communicate effectively with internal team members, outside team members, suppliers, and customers. - Excellent attention to detail. - Strong ability to use Microsoft Word, Microsoft Excel, Adobe Acrobat. Plus - Experience in education bids and/or bids for physical products. - Experience in project management tools such as Jira, Monday, Asana, ClickUp or similar. - Experience in Salesforce. - Experience with bid portals such as Ionwave, Oracle, Bonfire, Public Purchase, ARIBA, etc. Benefits - Health & Wellness - Medical insurance through Meritain/Aetna — choice of HDHP/HSA or PPO plan. - Dental and Vision insurance through Guardian — 2 plan options. - Low or no-cost telemedicine and mental health visits through Teladoc. - Free benefits navigation and concierge service through TouchCare. - Free joint & muscle care program through Hinge Health. - Pre-Tax Savings Accounts - Health Savings Account (HSA) through Fidelity with generous employer contribution ($750 individual / $1,500 family). - Flexible Spending Account (FSA) and Dependent Care FSA through WEX. - Retirement - 401(k) through Fidelity — pre-tax and Roth options available after 1 month of service. - Employer match up to 5% of earnings (after 1 year of service). - Free retirement planning consultation through Prime Capital Financial. - Supplemental Insurance — at No Cost to You - Short Term Disability (MetLife) — employer paid. - Basic Life & AD&D insurance (MetLife) — employer paid. - Voluntary options: Long-Term Disability, additional Life, Accident, Critical Illness & Hospital Plans. - Time Off & Leave - Up to 3 weeks PTO for new employees, accrued per pay period. - 9 company-paid holidays. - Volunteer Time Off — serve your community on company time. - Parental Leave: up to 8 weeks for child bonding. - Primary Caregiver Leave: up to 40 hours for ill or aging parents.

• Lead the proposal development process including kickoff meetings, proposal strategy development, writing, editing, and review phases, ensuring all milestones are met. • Collaborate with cross-functional teams including capture managers, technical experts, subject matter experts (SMEs), pricing teams, partners, and compliance officers to gather and write proposal content. • Develop proposal schedules, outlines, compliance matrices, and mock-ups. • Ensure proposals are fully compliant with RFP requirements, including format, content, and submission guidelines. • Manage the Pink Team (proposal strategy) and Red Team (proposal review) processes, incorporating feedback and revisions promptly and effectively. • Oversee production and submission of final proposal documents, ensuring on-time delivery. • Monitor and communicate ongoing proposal status, issues, and risks to senior management. • Conduct post-submission debriefings and lessons learned for continuous improvement. • Work on significant, complex and unique issues where analysis of situations or data requires an evaluation of intangibles. • Exercise independent judgment in methods, techniques, and evaluation criteria to obtain results. • Create formal networks involving coordination among groups. • Act independently to determine methods and procedures on new or special assignments. • May supervise the activities of others. • Contribute to development of company objectives and principles and achieves goals in creative and effective ways. • Mentor and train junior proposal staff, providing guidance and support to enhance their professional development and effectiveness. • Participate in strategic planning for proposal development, contributing ideas and solutions to improve proposal processes and win rates. • Stay up-to-date with industry’s best practices, emerging trends, and competitive intelligence. • Engage in networking and relationship-building activities to identify and pursue new business opportunities. • Support other business development activities as required, including market analysis, customer engagements, and capture planning.