Zirtual

• Manage and coordinate complex calendars and appointments • Schedule meetings, calls, and events across multiple time zones • Anticipate scheduling conflicts and proactively resolve them • Monitor and manage inboxes, including drafting and responding to emails • Prioritize communications and ensure timely follow-up • Serve as a liaison between clients and internal/external contacts • Prepare documents, presentations, and reports • Handle data entry, file organization, and record maintenance • Assist with project coordination and task tracking • Research and book travel arrangements (flights, hotels, transportation) • Create detailed itineraries and manage travel changes • Coordinate virtual and in-person meetings or events • Support day-to-day business operations • Conduct research and compile information as needed • Identify opportunities to improve processes and efficiency

• Manage and coordinate complex calendars and appointments • Schedule meetings, calls, and events across multiple time zones • Anticipate scheduling conflicts and proactively resolve them • Monitor and manage inboxes, including drafting and responding to emails • Prioritize communications and ensure timely follow-up • Serve as a liaison between clients and internal/external contacts • Prepare documents, presentations, and reports • Handle data entry, file organization, and record maintenance • Assist with project coordination and task tracking • Research and book travel arrangements (flights, hotels, transportation) • Create detailed itineraries and manage travel changes • Coordinate virtual and in-person meetings or events • Support day-to-day business operations • Conduct research and compile information as needed • Identify opportunities to improve processes and efficiency

• Manage and coordinate complex calendars and appointments • Schedule meetings, calls, and events across multiple time zones • Anticipate scheduling conflicts and proactively resolve them • Monitor and manage inboxes, including drafting and responding to emails • Prioritize communications and ensure timely follow-up • Serve as a liaison between clients and internal/external contacts • Prepare documents, presentations, and reports • Handle data entry, file organization, and record maintenance • Assist with project coordination and task tracking • Research and book travel arrangements (flights, hotels, transportation) • Create detailed itineraries and manage travel changes • Coordinate virtual and in-person meetings or events • Support day-to-day business operations • Conduct research and compile information as needed • Identify opportunities to improve processes and efficiency

• Manage and coordinate complex calendars and appointments • Schedule meetings, calls, and events across multiple time zones • Anticipate scheduling conflicts and proactively resolve them • Monitor and manage inboxes, including drafting and responding to emails • Prioritize communications and ensure timely follow-up • Serve as a liaison between clients and internal/external contacts • Prepare documents, presentations, and reports • Handle data entry, file organization, and record maintenance • Assist with project coordination and task tracking • Research and book travel arrangements (flights, hotels, transportation) • Create detailed itineraries and manage travel changes • Coordinate virtual and in-person meetings or events • Support day-to-day business operations • Conduct research and compile information as needed • Identify opportunities to improve processes and efficiency

Role Description The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance. As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately. Assistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected. Responsibilities also include: - Sending weekly usage reports - Responding to communication within a two-hour window - Maintaining detailed client profiles - Following Zirtual’s best practices for success This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Typical Duties and Responsibilities (may vary based on client needs) - Calendar & Schedule Management - Manage and coordinate complex calendars and appointments - Schedule meetings, calls, and events across multiple time zones - Anticipate scheduling conflicts and proactively resolve them - Email & Communication Management - Monitor and manage inboxes, including drafting and responding to emails - Prioritize communications and ensure timely follow-up - Serve as a liaison between clients and internal/external contacts - Administrative Support - Prepare documents, presentations, and reports - Handle data entry, file organization, and record maintenance - Assist with project coordination and task tracking - Travel & Event Coordination - Research and book travel arrangements (flights, hotels, transportation) - Create detailed itineraries and manage travel changes - Coordinate virtual and in-person meetings or events - Operations & Task Management - Support day-to-day business operations - Conduct research and compile information as needed - Identify opportunities to improve processes and efficiency Qualifications - Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience) - 2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role - Experience supporting multiple clients or executives preferred - Typing ability of at least 50 WPM with accuracy Requirements - Strong organizational and time management skills - Excellent written and verbal communication - High attention to detail and accuracy - Ability to manage multiple clients and deadlines - Proactive, resourceful, and solution-oriented mindset - Ability to work independently in a remote environment - Preferred - Bilingual (English/French and/or Spanish) - Experience supporting executives, entrepreneurs, or small business owners Benefits - This is an independent contractor position. - Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix. Protecting Yourself from Recruitment Scams Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information. To help you navigate your job search with confidence, please keep the following points in mind: - No Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates. - No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment. - Please always verify communications: - Direct from Zirtual: If you receive an email from one of our recruiters, it will only come from an @zirtual.com address. - Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links. - What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to support@zirtual.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.

• Manage all aspects of discovery, including document collection, organization, production, and tracking. • Administer and support document review platforms, including Reveal or equivalent eDiscovery software. • Draft and prepare routine federal court pleadings and filings, including: • Notices of Appearance • Pro Hac Vice Motions • Corporate Disclosure Statements • Motions for Extension of Time • Attorney Declarations • Exhibits and supporting materials • Prepare, format, and maintain claim charts, technical exhibits, patent claim documentation, and related litigation materials. • Coordinate with expert witnesses, including document collection, transfer, organization, and tracking. • Coordinate depositions, including scheduling, exhibit collection, organization, and management. • Organize and maintain case files, evidence repositories, and litigation databases. • Maintain and organize correspondence files, including client communications, opposing counsel correspondence, and other external-facing communications. • Perform electronic filing through federal court ECF systems. • Monitor and manage litigation deadlines, court calendars, and docketing requirements. • Prepare, format, proofread, and quality-check legal documents, tables, exhibits, and filings. • Draft subpoenas and coordinate service with process servers and other vendors. • Support attorneys with litigation workflow, case management, and trial preparation activities as needed.

• Manage a high-volume email inbox • Prioritize communications and flag urgent matters • Draft responses and maintain organized correspondence workflows • Help ensure important deadlines and follow-ups are not missed • Conduct factual and legal research using AI-powered legal tools • Assist with monitoring and reporting on AI-related workflows within an insurance claims environment • Evaluate information gathered through legal databases and AI platforms • Stay current on emerging legal technology and AI developments • Monitor and track approximately 140 active insurance claims • Maintain accurate records and status updates • Help identify issues requiring attorney attention • Support database management and reporting efforts • Create and improve SOPs, workflows, and organizational systems • Develop efficient methods for managing legal work and information • Recommend tools and processes that improve productivity • Assist with future case management software implementation and setup • Calendar management and scheduling as needed • Meeting coordination • Project support and special initiatives

Role Description Zirtual is a work-life balanced company that offers law firms practice area specific, experienced virtual paralegals. Our US-based paralegals strive to meet and exceed attorney-client needs and expectations. Zirtual offers paralegals in every practice area and state, both transactional and litigation. The paralegal is the main point of contact with their assigned client(s) and will work independently with the law firms. The paralegal will receive support from their assigned Account Supervisor, who will assist the paralegal & law firm relationship with plan modifications, questions, feedback on quality, delegation and collaboration best practices, and more. The paralegal will provide a high-level professional service by working on tasks and projects as assigned by the client, ensuring they are executed on time and to the highest level of quality. - Consistent and proactive communication with clients and Account Supervisors. - Availability during business hours as agreed upon with each client. - Daily time entry using a provided tool. - Respond to all communication within a mutually established response time expectation. - Maintain detailed and up-to-date client profiles. - Follow Zirtual's best practices for success. Qualifications - Minimum of 3 years of experience handling outlined duties. - Paralegal experience or equivalent legal industry background. - Exceptional attention to detail and organizational skills. - Strong written communication abilities. - Experience conducting legal research. - Comfortable learning and utilizing AI-powered legal tools. - Ability to work independently and proactively identify solutions. - U.S.-based candidate. Requirements - Experience with legal AI platforms and databases (preferred). - Familiarity with ChatGPT, Claude, or similar AI tools (preferred). - Insurance defense, insurance coverage, or claims-related experience (preferred). - Experience implementing systems, workflows, or operational improvements (preferred). - Case management software experience (preferred). Benefits - Compensation as a 1099 independent contractor. - Minimum of $28 per hour for paralegal work when matched out of preferred network. - $20 per hour for legal assistant work. - Pay dependent on client plan size, area of practice, and need. Company Description Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information. - No Financial Requests: Zirtual will never ask for payment or demand personal financial details at any stage of our hiring process. - No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment. - Verify communications: Emails from recruiters will only come from an @zirtual.com address. - Exercise caution with unsolicited outreach. - Report any questionable or fraudulent outreach immediately to support@zirtual.com.

Title: Remote Executive Assistant Location: New York NY US Job Description: Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations. The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance. As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately. Assistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual’s best practices for success. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Typical Duties and Responsibilities (may vary based on client needs) Calendar & Schedule Management - Manage and coordinate complex calendars and appointments - Schedule meetings, calls, and events across multiple time zones - Anticipate scheduling conflicts and proactively resolve them Email & Communication Management - Monitor and manage inboxes, including drafting and responding to emails - Prioritize communications and ensure timely follow-up - Serve as a liaison between clients and internal/external contacts Administrative Support - Prepare documents, presentations, and reports - Handle data entry, file organization, and record maintenance - Assist with project coordination and task tracking Travel & Event Coordination - Research and book travel arrangements (flights, hotels, transportation) - Create detailed itineraries and manage travel changes - Coordinate virtual and in-person meetings or events Operations & Task Management - Support day-to-day business operations - Conduct research and compile information as needed - Identify opportunities to improve processes and efficiency Requirements Skills & Attributes - Strong organizational and time management skills - Excellent written and verbal communication - High attention to detail and accuracy - Ability to manage multiple clients and deadlines - Proactive, resourceful, and solution-oriented mindset - Ability to work independently in a remote environment Preferred - Bilingual (English/French and/or Spanish) - Experience supporting executives, entrepreneurs, or small business owners Qualifications - Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience) - 2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role - Experience supporting multiple clients or executives preferred - Typing ability of at least 50 WPM with accuracy Technical Skills - Google Workspace and/or Microsoft Office - Calendar management tools (Google Calendar, Outlook) - Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce) - Communication tools (Slack, Zoom, Teams) Work Requirements - Reliable high-speed internet, computer, and phone - Ability to maintain confidentiality and professionalism - Availability during business hours (PST or EST, Monday–Friday), unless otherwise agreed in writing with each client Compensation This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix. Protecting Yourself from Recruitment Scams Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information. To help you navigate your job search with confidence, please keep the following points in mind: - No Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates. - No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment. - Please always verify communications: - Direct from Zirtual: If you receive an email from one of our recruiters, it will only come from an @zirtual.com address. - Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links. - What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to support@zirtual.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.

Title: Executive Assistant Location: Houston TX US Job Description: Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations. The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance. As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately. Assistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual’s best practices for success. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Typical Duties and Responsibilities (may vary based on client needs) Calendar & Schedule Management - Manage and coordinate complex calendars and appointments - Schedule meetings, calls, and events across multiple time zones - Anticipate scheduling conflicts and proactively resolve them Email & Communication Management - Monitor and manage inboxes, including drafting and responding to emails - Prioritize communications and ensure timely follow-up - Serve as a liaison between clients and internal/external contacts Administrative Support - Prepare documents, presentations, and reports - Handle data entry, file organization, and record maintenance - Assist with project coordination and task tracking Travel & Event Coordination - Research and book travel arrangements (flights, hotels, transportation) - Create detailed itineraries and manage travel changes - Coordinate virtual and in-person meetings or events Operations & Task Management - Support day-to-day business operations - Conduct research and compile information as needed - Identify opportunities to improve processes and efficiency Requirements Skills & Attributes - Strong organizational and time management skills - Excellent written and verbal communication - High attention to detail and accuracy - Ability to manage multiple clients and deadlines - Proactive, resourceful, and solution-oriented mindset - Ability to work independently in a remote environment Preferred - Bilingual (English/French and/or Spanish) - Experience supporting executives, entrepreneurs, or small business owners Qualifications - Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience) - 2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role - Experience supporting multiple clients or executives preferred - Typing ability of at least 50 WPM with accuracy Technical Skills - Google Workspace and/or Microsoft Office - Calendar management tools (Google Calendar, Outlook) - Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce) - Communication tools (Slack, Zoom, Teams) Work Requirements - Reliable high-speed internet, computer, and phone - Ability to maintain confidentiality and professionalism - Availability during business hours (PST or EST, Monday–Friday), unless otherwise agreed in writing with each client Compensation This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix. Protecting Yourself from Recruitment Scams Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information. To help you navigate your job search with confidence, please keep the following points in mind: - No Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates. - No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment. - Please always verify communications: - Direct from Zirtual: If you receive an email from one of our recruiters, it will only come from an @zirtual.com address - Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links.