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Administrative Coordinator – Contractor
Location
United States
Posted
9 days ago
Salary
$27 / hour
Seniority
Senior
Job Description
Administrative Coordinator – Contractor
Macmillan
• Communicating proactively across teams to gather information, answer questions, and resolve problems. • Coding and processing invoices. • Ordering payments for authors and vendors. • Ordering gift cards and payments for market research participants. • Preparing manuscript for turnover into Production. • Creating tickets in Jira to facilitate project management. • Preparing and updating spreadsheets, logs, and other tracking documents. • Programming surveys and processing results data in Qualtrics. • Preparing request documents for contracts and agreements. • Routing documents through DocuSign. • Onboarding and maintaining contractors via a third-party management tool. • Other administrative tasks as required.
Job Requirements
- High school diploma.
- Willingness to commit to the role for a minimum of six months.
- Experience providing administrative support in an office environment.
- Experience in a deadline-driven job with deliverables.
- Project Management - Ability to oversee multiple tasks simultaneously, prioritizing tasks appropriately, staying organized, communicating progress, and meeting deadlines.
- Effective and Proactive Communication - Excellent written and oral communication skills with the ability to interact professionally with stakeholders at all levels—including internal teams, cross-functional partners, and external clients or customers.
- Collaborative Mindset - Enjoys interacting and working with others to meet goals. Exhibits a customer-service-oriented mindset toward colleagues.
- Positive, Flexible Attitude - Highly focused and productive, with a can-do attitude and team spirit.
- Motivated to take ownership of tasks and solve problems with minimal direction.
- Embraces Change - Enthusiastic about using new technology systems, AI, new processes, and new ways of working.
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