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Hunt St

We help Aussie companies find top 3% remote talent in the Philippines & Nepal for a single finder's fee.

Accounts & Operations Administrator

Location

Philippines

Posted

1 day ago

Salary

A$1.4K - A$1.8K / month

Seniority

Mid Level

No structured requirement data.

Job Description

Accounts & Operations Administrator

Hunt St

Role Description We are seeking a detail-oriented and proactive Accounts & Operations Administrator to support the day-to-day financial and administrative operations of our business. This is a hands-on role that combines accounts administration, project administration, and operational support, making it ideal for someone who enjoys variety and takes pride in keeping systems organised and running efficiently. - Manage day-to-day accounts administration and transaction processing in Project Management Platform and Xero - Email monitoring and workflow for document capture and data extraction - Process accounts payable, supplier invoices, match PO’s and payment reconciliations - Process credit card transactions and follow up missing receipts - Create and issue basic accounts receivable invoices - Manage timesheet data for project costing - Maintain accurate financial records, asset registers, and supporting documentation - Assist with month-end financial processes and prepare basic financial reports - Answer incoming calls and manage reception duties via Microsoft Teams - Maintain and update CRM records and the sales pipeline - Prepare Green Star reporting documentation and assist with sustainability-related administration - Support project administration, including handover documentation, project set up and record management - Maintain organised digital filing systems and ensure internal records remain up to date - Provide administrative and operational support to the broader team as required - Identify opportunities to improve processes, workflows, and system efficiency Qualifications - 2–3+ years of experience in bookkeeping, accounts administration, or a similar finance support role - Proven hands-on experience using Xero for bookkeeping and financial record management - Excellent written and verbal English communication skills - Strong attention to detail with a high level of accuracy in financial data entry - Proficient with Microsoft 365 applications, particularly Excel, Outlook, Teams, and cloud-based business systems - Highly organised with the ability to prioritise multiple tasks and meet deadlines - Self-motivated, proactive, and capable of working independently with minimal supervision - Experience with Workbench or similar project management or operational software is highly regarded - Previous experience supporting construction, engineering, or trades-based businesses is an advantage - Familiarity with Green Star or sustainability reporting frameworks is desirable - Experience using AI, automation, or workflow tools to improve administrative and business processes is highly regarded Requirements - Financial records in Project Management Platform and Xero are consistently accurate, complete, and up to date - Accounts payable and reconciliations are processed accurately and within agreed timeframes - Incoming calls and administrative enquiries are handled professionally and promptly - Project documentation, Green Star reporting, and operational records are completed accurately with minimal follow-up - Internal systems and CRM records remain organised, current, and reliable - You proactively identify opportunities to improve workflows and implement more efficient ways of working - The team trusts you as a dependable, detail-oriented team member who consistently delivers high-quality work with minimal supervision Work Arrangement & Expectations This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to: - Disclose any existing ongoing roles or client work - Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)

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