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Executive Assistant

Executive AssistantExecutive AssistantFull TimeRemoteSeniorTeam 11-50Since 2019H1B No SponsorCompany SiteLinkedIn

Location

California

Posted

4 days ago

Salary

0

Seniority

Senior

Bachelor Degree3 yrs expEnglish

Job Description

Executive Assistant

Career Hire5

• Manage complex calendars and scheduling with senior stakeholders (investors, fund partners, portfolio founders) • Handle professional communication on behalf of principals • Coordinate domestic and international travel • Support expense review, categorization, and coordination with bookkeepers • Build and maintain operational systems (intake forms, trackers, workflows) • Research and book restaurants, meeting spaces, and conference rooms (US & Europe) • Maintain strict confidentiality and information hygiene • Proactively identify gaps, inefficiencies, and process improvements • Coordinate household vendors (housekeeping, plumbers, gardeners, contractors) — owning contractor relationships end to end, not just scheduling them • Manage household logistics and urgent requests • Support onboarding and oversight of household staff • Help scale household operations as needs grow (e.g. new vendors, childcare support)

Job Requirements

  • 3+ years supporting an executive directly — operating at the pace and responsibility of an exec's right hand (Chief of Staff, startup ops, or senior EA roles with real ownership all count)
  • Experience supporting US-based executives, working US hours
  • Confident, professional written and spoken English — strong enough to comprehend and respond in your own words in real time (accent is fine; clarity and fluency are what matter)
  • Strong judgment, discretion, and comfort handling sensitive information
  • Highly independent, proactive, and systems-oriented
  • Comfortable juggling business and personal responsibilities
  • Active daily use of AI tools (e.g. ChatGPT, Gemini, DeepSeek, etc.) to work efficiently — using AI to amplify your own thinking, not replace it

Benefits

  • Remote work
  • Growth opportunities to learn and grow inside the family business

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