Staples Promotional Products logo
Staples Promotional Products

Brands of all sizes rely on our team of experts to provide custom products that deliver.

Onboarding Specialist

Onboarding SpecialistCustomer SuccessFull TimeRemoteMid LevelTeam 1,001-5,000H1B No SponsorCompany SiteLinkedIn

Location

Massachusetts

Posted

1 day ago

Salary

0

Seniority

Mid Level

High School2 yrs expEnglish

Job Description

Onboarding Specialist

Staples Promotional Products

• Complete customer account setup tasks, including majors, logo codes, billing accounts, and related internal account components. • Partner with credit, field sales, and internal teams to support timely financial onboarding and account activation. • Process customer vendor forms, new account paperwork, and related onboarding documentation with accuracy and attention to detail. • Research and validate customer information, including GPO affiliation checks, strategic account verification, and other account setup requirements. • Respond to field sales and internal partners regarding onboarding status, documentation needs, and account setup questions. • Use internal systems, Excel, account screens, and reporting tools to enter, validate, track, and update onboarding information. • Troubleshoot onboarding, billing, documentation, account setup, and system-related issues, escalating complex matters when needed. • Support service-level expectations, including timely responses and account setup completion within department guidelines. • Contribute to process improvement efforts that strengthen onboarding accuracy, efficiency, consistency, and customer experience.

Job Requirements

  • High School Diploma, GED, or equivalent work experience.
  • 2+ years of related experience in customer onboarding, account setup, finance/billing support, sales support, customer service, operations, or administration.
  • Working knowledge of Microsoft Excel for data entry, tracking, sorting/filtering, and basic reporting.

Benefits

  • Inclusive culture with associate-led Business Resource Groups
  • 112 Hours of PTO and Holiday Schedule (7 observed paid holidays + 1 floating holiday)
  • Online and Retail Discounts, Company Match 401(k), Physical and Mental Health Wellness programs, and more!

Related Job Pages

More Onboarding Specialist Jobs

Twilio logo

Onboarding Specialist 2

Twilio

Build the future of communications.

Full TimeRemoteTeam 5,001-10,000H1B Sponsor

• Provide personalized onboarding support for customers who sign up for our Fast Track Packages. • Help Fast Track customers solve existing onboarding issues through engagement that meets their onboarding demands. • Able to provide compliance guidance for all A2P products. • Manage Onboarding SLAs and credit utilization for each product • Partner with operations teams to scale onboarding volumes per assigned customer • Join weekly calls with customers to report metrics and review any open items or additional onboarding needs • Wear the Customer Shoes: Provide onboarding support for common customer inquiries through slack in addition to Service now; to ensure customers have an excellent experience with Twilio. • Draw the Owl: Assess the nature of product or service issues and resolve basic level problems • Ruthlessly Prioritize: Log customer interactions and tag/categorize issues accordingly. • Be Bold: Diagnose trends and report findings to our product team to ensure product related issues are resolved • Be an Owner: Partner with the account team to proactively address issues and advise on any industry changes that could impact customer onboarding experience.

California + 12 moreAll locations: California | Connecticut | Illinois | New Jersey | New York | Oregon | Maryland | Massachusetts | Pennsylvania | Rhode Island | Texas | Virginia | Washington
$28 - $42 / hour
Full TimeRemoteTeam 201-500H1B No Sponsor

• Lead customer calls, manage timelines, and coordinate work across internal teams to ensure smooth onboarding delivery. • Review, analyze, interpret, and transform complex financial datasets for import into the Juniper Square platform. • Advise enterprise customers on optimal data structures, considering both immediate onboarding needs and long-term platform performance. • Serve as the escalation point for complex or high-risk onboarding challenges. • Own and drive process improvements, tool enhancements, and documentation updates to improve scalability and efficiency. • Mentor and coach other onboarding team members, sharing expertise and best practices. • Collaborate closely with Project Management, Product, Engineering, Sales, and Customer Success to deliver a cohesive customer experience. • Build and maintain AI-supported workflows for recurring onboarding activities (data mapping playbooks, migration status reports, escalation summaries, customer handoff docs) so output is consistent and reusable across accounts. • Configure AI workflows that other team members can reuse, extending your impact past your own account load.

California
$108K - $135K / year
Full TimeRemoteTeam 51-200Since 2016H1B No Sponsor

• Conduzir onboardings consultivos e resolutivos, garantindo a configuração correta do sistema e a rápida adoção da ferramenta pelas empresas; • Compreender os processos financeiros de nossos clientes e suas expectativas de uso de nossas soluções, identificando particularidades e oportunidades de melhoria; • Cuidar do setup inicial dos clientes em nossa plataforma, também realizando treinamentos com pessoas colaboradoras das empresas que passarão a usar os nossos serviços; • Fazer follow-ups contínuos durante todo o processo de onboarding, engajando nossos clientes no uso da plataforma até que alcancem o seu sucesso; • Gerir planilhas de implantação e contas de clientes corporativos antes de sua maturação; • Apoiar o cliente com integrações APIs com ERPs e/ou integrações bancárias; • Mapear ações de melhoria e se relacionar com outros departamentos da empresa (como, por exemplo, Engenharia, Suporte e Novos Negócios) com o objetivo de entregar a melhor experiência para nossos clientes.

Brazil
Qualio logo

Customer Onboarding Manager

Qualio

Qualio’s ready-to-use QMS unites your teams, processes, and data all in one place so you can get to market quickly.

Full TimeRemoteTeam 51-200H1B No Sponsor

• Manage a portfolio of onboarding projects, ensuring that projects are consistently delivered on time and with quality • Partner with customers to understand their business requirements and objectives, and help design solutions and onboarding plans to achieve these objectives • Effectively manage all project communications, both internally and externally with customers • Educate and enable customers on Qualio products and best practices • Identify and track project risks and issues, and coordinate with internal resources to ensure timely resolution • Partner with Sales and CSMs to ensure smooth hand-offs throughout the customer journey, and with the Product team to ensure effective feedback loops for customer requirements • Maintain excellent relationships with Product Management and Development, ensuring all work is customer-focused.

North America