• Act as a strategic thought partner to the Chief Commercial Officer, Vice President of Content, and other executives, contributing to long-term planning, process innovation, and cross-functional alignment. • Oversee venue sourcing, vendor negotiations, contract execution, and event logistics including catering, AV, transportation, and setup/teardown either on your own or in partnership with our third party event management company. • Partner with the marketing team to ensure seamless execution of invitations, presentations, signage, and branded collateral. • Help manage on-site operations, including setup, troubleshooting, and post-event wrap-up. • Own post-event analytics, including survey feedback, and budget reconciliation. • Own and manage event budgets. • Maintain and expand vendor relationships, including a centralized database of preferred venues and suppliers. • Anticipate needs, proactively resolve challenges, and ensure frictionless execution.

• Own the end-to-end planning and execution of Horizon3.ai's annual Sales Kickoff and Company Kickoff - including venue selection and contracting, agenda architecture, speaker management, AV and production, attendee logistics, and on-site execution. • Partner with Sales Leadership, Revenue Operations, and People to align SKO programming to go-to-market priorities, product launches, and enablement goals - ensuring the event is strategically useful, not just motivational. • Partner with Executive Leadership and Marketing on CKO programming and messaging - translating company strategy and cultural priorities into a cohesive, engaging experience for the full company. • Manage all vendor relationships for SKO and CKO - including venues, hotels, AV and production companies, catering, entertainment, and travel coordination - with a disciplined budget lens and a bias toward quality over extravagance. • Build and maintain a full project plan for each program with clear owners, milestones, and dependencies - ensuring nothing is left to the last minute and stakeholders always know where things stand. • Own post-event surveys and debrief processes, capturing attendee feedback and sharing actionable insights with leadership to inform future program design. • Own the full lifecycle of Horizon3.ai's President's Club program - from destination selection and vendor contracting through on-site execution and post-trip recognition. • Partner with Sales Leadership and Revenue Operations to align eligibility criteria, attendee lists, and program timing to the annual sales calendar. • Manage all logistics end to end: destination research and selection, hotel and venue contracting, air and ground travel coordination, activity programming, dining experiences, and on-site event management. • Ensure the President's Club experience reflects the seniority and achievement of the attendees - every detail should signal that this is a reward program, not a work trip. • Own Horizon3.ai's external User Conference - a customer-facing flagship event that brings the NodeZero user community together around product education, customer stories, best practices, and relationship building. • Lead the strategic program design in partnership with Product Marketing, Customer Marketing, and Customer Success - ensuring the agenda is built around what customers actually need and want, not just what internal teams want to present. • Manage all conference logistics: venue selection and contracting, speaker management, sponsorship coordination, registration, AV and production, signage and branding, catering, and attendee experience from arrival to close. • Partner with demand gen and field marketing to integrate pre-event promotion, registration campaigns, and post-event follow-up into the broader marketing motion. • Ensure the User Conference reinforces Horizon3.ai's enterprise brand positioning and leaves attendees with a stronger sense of community, product confidence, and loyalty. • Provide operational support to the broader events team on Horizon3.ai's tier 1 field event presence - including Black Hat and RSAC - as capacity allows and as prioritized by the Director of Field Marketing. • Support may include vendor coordination, booth logistics, shipping, on-site execution support, and stakeholder coordination for executive appearances or speaking sessions at major conferences. • Own the budget for all programs under your remit - managing spend with a quality-first, waste-averse lens and maintaining accurate, up-to-date budget tracking at all times. • Lead all vendor negotiations and contracting for flagship programs - including venues, hotels, AV and production companies, travel management firms, gifting and swag vendors, and entertainment partners. • Build and maintain a preferred vendor network across key event categories - so Horizon3.ai isn't starting from scratch every program cycle. • Ensure all contracts are reviewed through the appropriate legal and finance approval process before commitments are made. • Manage senior stakeholder relationships across Sales, RevOps, People, Executive Leadership, Product, Customer Success, and Marketing - setting clear expectations on timelines, deliverables, and decision points, and following through without needing to be chased. • Prepare and deliver program updates to leadership at regular intervals - covering timeline status, budget pacing, key decisions needed, and risks on the horizon. • Navigate competing priorities and strong opinions from senior stakeholders with professionalism, clear communication, and a bias toward making a decision and moving forward.

Role Description We are looking for a seasoned corporate event manager who thrives in a fast-paced, global, matrixed environment and can own events A–Z across North America and Canada. What the day will look like: - Manage approximately 6–10 events per year - Lead everything from small C-suite/board meetings to 1,600+ attendee conferences - Partner with sourcing agency for hotel sourcing and contracting; candidate must be proficient in sourcing and contracting and reading contracts - Manage room blocks, offsites, vendors, AV, and DMCs - Draft detailed program and project plans to keep teams on track and on time - Manage budgets up to and above $1M, including full reconciliation - Drive event marketing, messaging, and creative across registration sites, mobile apps, email, and on-site materials - Partner confidently with senior executives and stakeholders Qualifications - 6+ years of industry experience - Strong Cvent expertise (registration sites, mobile apps, 1:1 schedulers) - Strong Excel experience (data analysis, reg reports, pivots, budgets, etc.) - Deep experience in destination knowledge, how hotel sourcing works, and able to read and understand contracts - Proven success managing both small and large, complex corporate events - Background in commercial insurance, financial services, or professional services preferred - Highly organized, creative, calm under pressure, and collaborative Requirements - Remote (U.S.-based) - Ideal location: Chicago, but open to other major U.S. cities with a major airport - 25–30% travel - Events focused on North America and Canada only - Event duration is typically around 2-4 nights per event, including any pre/post-nights for set-up or teardown. Larger events may require 5 nights or more. Benefits - Comprehensive benefits package - Inclusive workforce - Agile environment for work/life balance - Two “Global Wellbeing Days” each year - Continuous learning culture - Equal opportunity workplace - Reasonable accommodations for individuals with disabilities Company Description Aon is in the business of better decisions. We shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one inclusive team and we are passionate about helping our colleagues and clients succeed.

Role Description African Futures Lab is seeking a motivated Program & Events Assistant to support the successful delivery of the Lab's programs, events, and other organizational priorities. The role provides cross-functional support across research, advocacy, convenings, and organizational operations, helping ensure that activities are well-coordinated and delivered effectively. During this six-month contract, the Program & Events Assistant will play a key role in supporting the planning and delivery of the Lab's major events, both in-person and online, while also contributing to broader program implementation and organizational operations. This position is ideal for someone who is highly organized, proactive, and eager to gain hands-on experience within a Pan-African policy and advocacy organization working to advance racial justice, reparatory justice, climate justice, and gender justice. Key Responsibilities - Program support - Support the implementation of programs, fellowships, campaigns, and other organizational initiatives. - Maintain program trackers, participant databases, and documentation. - Support stakeholder relationship management within collectives, dialogue spaces, working groups, and networks. - Coordinate program meetings, participant communications, schedules, and logistical arrangements as required. - Assist in preparing program materials, presentations, briefing notes, meeting summaries, and other program documentation. - Track action items and follow up with colleagues and partners to support timely delivery of program activities. - Events & convenings - Support the logistical planning and delivery of conferences, podcasts, workshops, exhibitions, webinars, meetings, and other events convened in-person or online. - Coordinate participant registration, invitations, and attendance tracking. - Support participant engagement, including registrations, communications, and resource sharing. - Assist with venue sourcing, travel, accommodation, catering, and other logistical arrangements. - Support speaker, facilitator, and participant coordination, including scheduling, communications, travel arrangements, briefing materials, and other logistical requirements. - Prepare event materials, participant packs, agendas, presentations, and logistical documentation. - Provide on-site coordination before, during, and after events. - Assist with post-event reporting, evaluations, and lessons learned. - Research & partnership support - Conduct desk research, mapping, and information gathering to support program activities, advocacy initiatives, and organizational learning. - Support the preparation of grant applications, research outputs, reports, and other organizational documents. - Assist with stakeholder mapping and partner engagement. - Support coordination with partners, consultants, and external service providers. - Administrative & operational support - Maintain organizational trackers, databases, filing systems, and shared resources, ensuring information is accurate and up to date. - Support recruitment and onboarding processes, including interview coordination and document management. - Assist with procurement processes and coordination with suppliers and service providers. - Support organizational administration and operational processes as required. Qualifications - Master's degree (completed or in progress) in International Relations, Development Studies, Public Policy, Law, Project Management, Social Sciences, or another relevant field. - Relevant working experience gained through internships, volunteering, academic projects, or employment in program support, event coordination, administration, research, or operations. - Experience in organizing international events is a plus. - Excellent command of written and spoken English; French and/or Swahili is an advantage. - Demonstrated interest in racial justice, reparations, climate justice, gender justice, or related social justice issues, particularly within African contexts. Skills & Competencies - Excellent organizational and time management skills, with the ability to manage multiple priorities and meet deadlines. - Strong written and verbal communication skills. - Excellent attention to detail and problem-solving skills. - Ability to work both independently and collaboratively in a fast-paced, multicultural environment. - Strong coordination, planning, and stakeholder engagement skills. - Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and collaboration tools. Application Deadline If you're ready to help shape a more just future through your work, we encourage you to apply by 8th August 2026.