Litigation Secretary - Insurance Defense

Location

California

Posted

3 days ago

Salary

$90K - $115K / year

Seniority

Senior

No structured requirement data.

Job Description

Litigation Secretary - Insurance Defense

AMS Staffing

Title: Litigation Secretary (Insurance Defense) 3631812 Location: Irvine, California, United States Job Description: Salary/Payrate: $90K-$115K annually and AWESOME benefits!!! Work Environment: Hybrid (3 of days WFH after initial training period) Term: Permanent / Fulltime Bachelor’s degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION A mid‑sized law firm is seeking an experienced Legal Secretary to provide comprehensive administrative and document support to a team of attorneys. This full‑time position includes a hybrid work schedule following the initial training period. Position Overview: The Legal Secretary will support multiple attorneys with a wide range of administrative, organizational, and document‑production responsibilities. The role requires strong attention to detail, sound judgment, and the ability to manage competing priorities in a fast‑paced environment. Responsibilities: - Provide daily administrative and secretarial support to assigned attorneys. - Draft, revise, and proofread documents, correspondence, memoranda, and related materials. - Assist with preparing materials for meetings, hearings, and other legal proceedings. - Handle electronic and physical filing of documents with courts or administrative bodies. - Maintain organized electronic case files and administrative records. - Manage attorney calendars, including meetings, deadlines, and important dates. - Review incoming mail and route items appropriately. - Assist with time entry and coordinate with billing personnel to support timely invoicing. - Open new matters and track related administrative details. - Prepare check requests and coordinate vendor payments as needed. - Assist with travel arrangements and prepare expense reimbursements. - Provide backup support to other administrative staff during absences. - Work occasional overtime when required. - Perform additional administrative duties as assigned. Qualifications: - High school diploma required; additional education preferred. - Extensive experience (typically 7+ years) as a legal secretary or legal administrative professional. - Experience supporting senior‑level attorneys is highly valued. - Strong writing, proofreading, and communication skills. - Ability to manage multiple deadlines and maintain organization in a high‑volume environment. - Demonstrated ability to work independently while also collaborating effectively with a team. - Proficiency in Microsoft Office and Adobe Acrobat. - Familiarity with legal technology tools such as document management systems, time‑entry software, and calendaring programs (specific systems may vary). - Strong client‑service orientation and professional demeanor.

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