This position will work closely with Interior Designers and Senior FF&E Procurement Manager to maintain FF&E budgets, project procurement, supply chain, logistics and project installations. Orchestrate relationships with top-tier suppliers / manufacturers and spearhead cost-effective procurement strategies tailored to the unique demands of our UTOPIA LIVING operations. In general will be responsible for ordering, administration and supply procurement of the FF&E, OS&E, design and supply within the team. It will be your responsibility to ensure that the orders are made on time, within budget and in the most efficient manner, ensuring that the Finance Department is kept informed of all necessary compliance. At a glance: - FF&E/Fit Out Budgets and Cost Planning - Tendering and Market Research - Contracts and Purchase Orders management - Payment Forecast and Cost control - Logistic, Delivery and Installation plus Handover **You will: ** - Collaborate with Sr. FF&E Procurement Manager, Architects and Senior FF&E/Interior Designer to ascertain the timeline, budget and deadlines of the project - Assist the FF&E/Interior Designer with sourcing all the information necessary to complete the detailed specification document - Work with the design team to build the initial procurement schedule based on the review of layouts, renderings & specifications of the project - Responsible for the compilation of the procurement budget and coordinating all documentation ensuring all document standards are met - Organize the purchasing schedule, liaising with the Sr. Procurement and Project managers to ensure all project milestones are reached - Working closely with the Finance team to raise Funding Requests, produce purchase orders and pay proforma invoices in timely manner - Receive, approve and pass invoices for payment and log on procurement schedule - Liaise with suppliers across the globe to obtain quotes and discuss terms of service - To work within set budgets and timeframes, ensuring items meet the required specification and can be delivered on time - Liaise with internal teams and contractors to organize FF&E logistics and installation - Quality control - Ensure all supplier contacts are up to date - Carry out existing supplier reviews & new supplier visits in order to provide a list of approved suppliers to consideration on projects - Maintain accurate procurement & budget records & collate information for a weekly procurement review

• Manage end-to-end procurement for custom apparel: create and release purchase orders (POs), coordinate with garment manufacturers/suppliers, and track production and delivery against schedule. • Negotiate and confirm pricing, terms, and quality with vendors; ensure materials meet specifications. • Act as primary liaison for printers: resolve order issues (e.g. delays, production issues) by collaborating with them and internal teams (design, fulfillment). • Maintain procurement documentation and trackers (Excel/Sheets): update order statuses, manufacturer info, costs. Flag any delays or discrepancies immediately. • Continuously improve processes: propose better workflow or documentation practices to enhance efficiency. • The Unknown - We're always looking for new ways to improve, and we want you to take ownership of projects you believe can create value.

• Lead the end-to-end delivery of sourcing initiatives and procurement programs across categories • Manage client relationships and serve as the key point of contact for sourcing delivery, ensuring high-quality execution and client satisfaction. • Lead and manage a team of sourcing professionals, ensuring productivity and delivery quality • Monitor program performance against KPIs and SLAs, providing regular updates to internal leadership and client stakeholders • Collaborate with sourcing directors to ensure seamless execution of sourcing projects • Managed end-to-end sourcing cycle, understand business needs, perform vendor research to identify potential participants to getting the contract signed • Conduct market research and analysis to identify potential suppliers, evaluate their capabilities, and gather market intelligence to support decision-making • Lead supplier selection and qualification processes, including issuing RFIs, RFPs, and conducting supplier evaluations and negotiations

Role Description This position will work closely with Interior Designers and Senior FF&E Procurement Manager to maintain FF&E budgets, project procurement, supply chain, logistics, and project installations. Orchestrate relationships with top-tier suppliers/manufacturers and spearhead cost-effective procurement strategies tailored to the unique demands of our UTOPIA LIVING operations. In general, will be responsible for ordering, administration, and supply procurement of the FF&E, OS&E, design, and supply within the team. It will be your responsibility to ensure that the orders are made on time, within budget, and in the most efficient manner, ensuring that the Finance Department is kept informed of all necessary compliance. - FF&E/Fit Out Budgets and Cost Planning - Tendering and Market Research - Contracts and Purchase Orders management - Payment Forecast and Cost control - Logistic, Delivery and Installation plus Handover You will: - Collaborate with Sr. FF&E Procurement Manager, Architects, and Senior FF&E/Interior Designer to ascertain the timeline, budget, and deadlines of the project - Assist the FF&E/Interior Designer with sourcing all the information necessary to complete the detailed specification document - Work with the design team to build the initial procurement schedule based on the review of layouts, renderings & specifications of the project - Responsible for the compilation of the procurement budget and coordinating all documentation ensuring all document standards are met - Organize the purchasing schedule, liaising with the Sr. Procurement and Project managers to ensure all project milestones are reached - Working closely with the Finance team to raise Funding Requests, produce purchase orders and pay proforma invoices in a timely manner - Receive, approve and pass invoices for payment and log on procurement schedule - Liaise with suppliers across the globe to obtain quotes and discuss terms of service - Work within set budgets and timeframes, ensuring items meet the required specification and can be delivered on time - Liaise with internal teams and contractors to organize FF&E logistics and installation - Quality control - Ensure all supplier contacts are up to date - Carry out existing supplier reviews & new supplier visits in order to provide a list of approved suppliers for consideration on projects - Maintain accurate procurement & budget records & collate information for a weekly procurement review Qualifications - Bachelor’s Degree in Interior Design, Architecture, Supply Chain, or Logistics; preferably a Master's degree in any of the above - Project Management degree (Master’s or equivalent) is a plus - Must have a minimum of 3 years experience within a procurement agency or design studio in a similar role - Advanced/fluent in English and Portuguese - required - Experience dealing with global projects and suppliers - markets across Europe, Brazil, DR, and Latin America advantageous - Experience in establishing and executing new processes - Experience in preparing O&M Manuals for Hospitality projects Benefits - Salary and benefits are competitive and based on candidate experience Note: Please submit your CV in English.