Operations Systems Specialist

Location

Worldwide

Posted

1 day ago

Salary

0

Seniority

Mid Level

No structured requirement data.

Job Description

Operations Systems Specialist

Franchise Empire

Role Description At Franchise Empire, we're on a mission to disrupt the franchise industry. We help everyday people find, vet, buy, and launch money-making franchises faster and smarter than ever before. We are hiring an Operations Systems Specialist to own day-to-day execution of our systems and automations. This role reports directly to our Senior Systems Manager. You will be their technical right hand — building, maintaining, and troubleshooting the HubSpot workflows, Make.com scenarios, and tech integrations that the entire company runs on. This is not a generalist VA seat. This is a builder seat for someone who is genuinely technical, genuinely curious, and genuinely fast. - Own the day-to-day build, edit, and troubleshooting of HubSpot workflows and integrations. - Triage and resolve incoming tech requests from Sales, Marketing, Brokerage, and Client Care. - Take over the recurring system tasks (client onboarding, call backups, content distribution) currently held by the Senior Systems Manager. - Free the Senior Systems Manager to focus on architecture, strategy, and the harder builds. Qualifications - You like working for small, scrappy companies. Big-corporate environments are NOT for you. - You have hands-on HubSpot experience — workflows, properties, lifecycle stages, list logic, integrations, and basic troubleshooting. - You're comfortable in (or eager to learn) Make.com, Zoom integrations, and the rest of the modern marketing/ops stack. - You see broken automations and feel the urge to fix them. - You're detail-obsessed: when a workflow ships, it ships clean, named clearly, and documented. - You can take direction from a Senior Systems Manager and also operate independently when the brief is clear. - You can hold the day-to-day tech queue without dropping the recurring weekly work. - You move fast, take ownership, and don't need someone to push you. - Bonus points if you love using AI to increase output, speed up iteration, and reduce busywork. Requirements - Daily HubSpot execution — workflow builds, property updates, list maintenance, lifecycle adjustments, and integration troubleshooting. - Tech request triage — receiving, sequencing, and resolving day-to-day tech requests from across the company, with escalation paths to the Senior Systems Manager when needed. - Make.com scenario maintenance — monitoring scenarios, resolving errors, and supporting rebuilds (including the in-flight triggers-to-workflows and DND workflow rebuilds). - Data hygiene. - Team access and permissions — maintaining the access sheet as people are added or removed. - Eventually taking over the data-update responsibilities currently held inside our EA seat — as part of the broader role-shift we are rolling out. In Your First 90 Days, You'll… - By Day 90, you are operating independently on day-to-day systems work, with the Senior Systems Manager moving up to architecture and the harder builds. - Within the first 30 days, you will: - Get familiar with our 3–5 year vision and how the systems backbone supports it. - Audit the current HubSpot setup — workflows, properties, lifecycle stages, integrations, and any known fragile spots — and document what you find. - Shadow the Senior Systems Manager on incoming tech requests; start taking ownership of the simpler ones end-to-end. - Get comfortable with the Make.com scenarios, including the in-flight rebuilds, so you can monitor and resolve errors on your own. - Within the first 60 days, you will: - Own all daily tech request triage end-to-end, escalating only the strategic or higher-risk builds to the Senior Systems Manager. - Build at least one workflow or automation independently, end-to-end, with senior review. - Within the first 90 days, you will: - Be operating independently on the day-to-day systems queue — the Senior Systems Manager checks in, doesn't drive. - Have visibly freed the Senior Systems Manager to focus on architecture, FDD brand audits, and the broader systems strategy. - Have picked up the data-update work as part of the planned EA role-shift. - Have at least one documented improvement to a workflow or scenario you inherited — faster, cleaner, or more reliable than how you found it. Compensation & Benefits - Compensation: TBD — range depends on whether the hire is stateside or overseas. - Structure: Begins as a part-time engagement with a possible transition to full-time contingent on performance and need. Application Question(s) - Describe a HubSpot workflow or automation you built end-to-end. What problem did it solve, and what choices did you make in the build? - Walk me through how you'd troubleshoot a Make.com scenario that started failing overnight on a step you didn't build. - What systems have you owned the day-to-day execution of, and what was the size of the team relying on you? - How do you stay organized when 4–5 departments are sending you tech requests in the same week? Work Location Remote.

Related Categories

Related Job Pages

More Operations Jobs

Arco Educação logo

Operations Coordinator

Arco Educação

A primeira empresa de Educação brasileira a ser listada na Nasdaq.

Operations1 day ago
Full TimeRemoteTeam 1,001-5,000H1B No Sponsor

• Lead and develop the team under your responsibility (composed of Analysts and Assistants) • Plan, structure, and ensure flawless execution of store opening campaigns • Drive management of strategic projects and implement continuous improvements for store operations • Actively manage multiple stakeholders, interfacing with order, product, contracts teams, and others • Analyze performance data and operational metrics to inform decision-making.

Brazil
Mudflap logo

Senior Settlement Operations Analyst

Mudflap

The #1 Fuel App for Trucking. Get instant diesel discounts at truck stops nationwide.

Operations1 day ago
Full TimeRemoteTeam 11-50H1B No Sponsor

• Lead investigations into complex settlement issues from intake through resolution, balancing financial accuracy, operational risk, and partner experience. • Research and resolve payment discrepancies, adjustments, refunds, chargebacks, reconciliation issues, and account-level inquiries. • Analyze transaction data using dashboards, spreadsheets, SQL, and internal tools to identify root causes and validate findings. • Partner cross-functionally with Finance, Product, Engineering, Support, and Account Management to resolve issues and implement long-term improvements. • Engage directly with merchants and external partners via email, Zoom, and occasional phone when needed to investigate issues and support resolution. • Identify opportunities to automate, simplify, and scale operational workflows, documentation, and internal processes. • Leverage AI tools to accelerate investigations, analyze data, improve documentation, draft communications, and increase operational efficiency. • Support reconciliation, reporting, audits, and other operational initiatives as needed.

California + 1 moreAll locations: California | Texas
Eaton Corporation logo

National Operations Coordinator - Field Service Onboarding

Eaton Corporation

Eaton announced, on January 26, 2026, the intent to separate its Mobility Group (including both the Vehicle and eMobility segments) into an independent, publicly traded company. We expect to complete the separation by the end of the first quarter of 2027. The application window for this position is anticipated to close on 2/10/2026. The compensation range for this full-time position includes base pay and target sales performance incentive. This position has a target total compensation range of $120,000.00-$176,000.00. Base salaries are based upon candidate skills, experience, and qualifications, as well as market and business considerations. We are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law. Eaton believes in second chance employment. Qualified applicants with arrest or conviction history will be considered regardless of their arrest or conviction history, consistent with the Los Angeles County Fair Chance Ordinance, the California Fair Chance Act and other local laws. To request a disability-related reasonable accommodation to assist you in your job search, application, or interview process, please call us at 1-800-836-6345 to discuss your specific need. Only accommodation requests will be accepted by this phone number.

Operations1 day ago
Full TimeRemoteTeam 10,001

Role Description Eaton’s Critical Power Solutions (CPS) Service Division is currently seeking a National Operations Coordinator – Field Service Onboarding Specialist to join our team. This is a remote role tied to our Raleigh, NC division location. The National Operations Coordinator – Field Service Onboarding is responsible for executing and supporting all onboarding activities for CPS Field Service technicians across the United States. This role ensures a seamless, efficient, and high-quality onboarding experience by coordinating resources, systems access, equipment, and administrative processes. The position requires a strong understanding of National Operations processes and Field Service policies, as well as the ability to collaborate effectively with field personnel, leadership, and cross-functional departments. The expected annual salary range for this role is $69,000 - $101,000 a year. Please note the salary information shown above is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as market and business considerations. What you’ll do: - Onboarding Coordination - Manage and execute end-to-end onboarding processes for CPS Field Service new hires at a national level. - Coordinate all onboarding logistics to ensure new employees are fully equipped and operational from day one. - Partner with Field Service personnel, leadership, and external partners to facilitate a smooth onboarding experience. - Equipment & Resource Provisioning - Coordinate and oversee assignment of company vehicles, including ordering, transfers, and rental arrangements when required. - Arrange procurement and setup of laptops, mobile devices, and other required technology. - Ensure timely distribution of personal protective equipment (PPE) and technical toolkits. - Systems & Access Management - Facilitate setup of all required system access, including but not limited to Salesforce, SAP, Power Apps, Outlook, and other business-critical platforms. - Serve as the primary point of contact for new hires regarding IT-related onboarding issues and tickets. - Monitor and follow through on system access requests to ensure completion within required timelines. - Training & Logistics Support - Coordinate travel arrangements for training, including flights, hotel accommodations, and transportation, as needed. - Collaborate with Field Service management to align onboarding schedules and training requirements. - Administrative & Operational Support - Adhere to and enforce all National Operations team processes, procedures, and standards. - Maintain accurate records and tracking of onboarding activities and deliverables. - Support continuous improvement initiatives to enhance onboarding efficiency and effectiveness. - Provide consistent communication and status updates to stakeholders throughout the onboarding process. Qualifications - Bachelor’s Degree or pursuing a Bachelor’s Degree from an accredited institution, with anticipated graduation date no later than 12/31/2027. - Minimum of three (3) years experience of administrative, operations, onboarding coordination, field service support or related role. - Must be legally authorized to work in the United States without company sponsorship, now or in the future. - This is a remote role; no relocation benefit is being offered for this position. Requirements - Experience working with SalesForce and SAP. - Self-starter and motivator. - Proven/Strong written and oral communication skills. - Strong time management skills. - Attentive to details, and focus on customer satisfaction. - Independent judgment is required to plan, prioritize and organize diversified workload. - Ability to handle change in a fast-paced environment. - Administrative skills including proficiency with Microsoft applications (PowerPoint, Outlook, Word, and Excel). - Ability to multi-task, prioritize and complete requests and assignments in a timely manner. Benefits - Various Health and Welfare benefits. - Retirement benefits. - Programs that provide for paid and unpaid time away from work.

United States
$69K - $101K / year
MJ Holding Company, LLC logo

Retail Operations Specialist

MJ Holding Company, LLC

Distributor of trading cards (gaming, sports, entertainment), related supplies, collectibles, toys, and hot trend items!

Operations1 day ago
Full TimeRemoteTeam 51-200H1B No Sponsor

• responsible for coordinating, executing, and measuring the success of the MJ Holding retail business plan • develop and maintain effective, mutually beneficial relationships with internal departments • optimize value through efficient and effective business practices • collaborate with merchandising vendors to ensure visit accuracy and service quality • review and verify the accuracy of field merchandising activity reports • demonstrate effective time management while maintaining accurate reporting • resolve product or service issues by clarifying customer complaints and determining root causes • identify opportunities to simplify processes and improve merchandising execution

Canada