• Manage day-to-day office administration, including filing, correspondence, scheduling, and general administrative support. • Perform bookkeeping duties, including processing invoices, accounts payable/receivable, bank reconciliations, and maintaining accurate financial records. • Use QuickBooks and Xero to record transactions, generate financial reports, and assist with month-end reconciliations. • Prepare and maintain payroll and employee records where required, ensuring accuracy and confidentiality. • Coordinate office supplies, equipment, and vendor relationships to ensure smooth office operations. • Support management with reporting, document preparation, data entry, and administrative projects. • Maintain organised digital and physical records while ensuring compliance with company policies and financial procedures. • Take a proactive approach to identifying process improvements, resolving administrative issues, and supporting the broader team.

• Maintain accurate financial records across bookkeeping, accounting, and operational finance activities • Manage accounts payable and accounts receivable processes to support timely billing, collections, vendor payments, and cash flow visibility • Perform bank, credit card, vendor, customer, and inventory-related reconciliations with a high level of accuracy • Support month-end close by reviewing transactions, correcting discrepancies, and preparing clean financial data • Use QuickBooks Online and/or Desktop to enter, review, organize, and maintain accounting records • Prepare financial reports and accounting summaries that help leadership understand business performance • Support inventory-related accounting processes, including cost tracking, purchase records, and transaction accuracy • Identify bookkeeping inconsistencies, process gaps, or reporting issues and help improve accounting workflows • Organize financial documents, records, and supporting schedules so information is easy to access and audit-ready • Communicate clearly with internal teams about accounting questions, missing information, and financial documentation needs

• Unterstützung der vorbereitenden Buchhaltung • Sicherstellen, dass im Hintergrund alles reibungslos läuft • Flexibles Arbeiten 100% remote möglich • Zusammenarbeiten im Team zur Verbesserung von Prozessen

Role Description Our client is a growing UK-based recruitment consultancy seeking an experienced Bookkeeper & Office Manager to support the day-to-day financial and administrative operations of the business. This is a varied role combining bookkeeping, office administration and compliance, making it ideal for someone who enjoys keeping a business organised and running efficiently behind the scenes. You will work closely with the business owner and wider team, taking ownership of bookkeeping processes, maintaining accurate financial records and ensuring company administration is completed to a consistently high standard. Key Responsibilities - Bookkeeping & Finance - Manage day-to-day bookkeeping and financial administration. - Process sales and purchase invoices accurately and on time. - Reconcile bank accounts and maintain accurate financial records. - Support accounts payable and accounts receivable processes. - Monitor cash flow and outstanding payments. - Prepare financial information for the company's accountants. - Maintain accurate bookkeeping records and ensure financial data is up to date. - Office Administration - Oversee the day-to-day administration of the business. - Maintain company records, documents and internal systems. - Support the Director with general administrative tasks. - Coordinate business documentation and internal processes. - Ensure company records remain organised, accurate and compliant. - Compliance - Manage recruitment compliance documentation. - Ensure candidate and company compliance records are maintained and up to date. - Monitor document expiry dates and ensure timely renewals. - Support compliance processes in line with company and client requirements. - Maintain accurate compliance records across company systems. - Business Support - Provide administrative support to the wider recruitment team. - Assist with process improvements to increase operational efficiency. - Work closely with management to ensure smooth day-to-day business operations. - Take ownership of recurring administrative and finance tasks with minimal supervision. Qualifications - Previous experience as a Bookkeeper, Finance Administrator or Office Manager. - Previous experience working within a recruitment agency or recruitment consultancy is highly desirable. - Strong bookkeeping knowledge and experience managing day-to-day financial records. - Experience with accounts payable, accounts receivable and bank reconciliations. - Excellent organisational and administrative skills. - High level of accuracy and attention to detail. - Ability to work independently and manage multiple priorities. - Excellent written and verbal English communication skills. - Strong computer literacy and confidence using accounting and business systems. Desirable Skills - Experience using Xero, Sage or similar accounting software. - Knowledge of UK recruitment compliance processes. - Experience supporting a small or growing business. - Payroll administration experience. - Strong Microsoft Excel skills. - Experience using CRM or recruitment database systems. Equipment Requirements - Reliable laptop or desktop computer. - Stable, high-speed internet connection. - Professional home office environment suitable for remote working. Working Hours - Full-time position. - Working hours aligned with UK business hours. - Fully remote role. What We Offer - The opportunity to join a growing UK recruitment consultancy. - A varied role combining finance, administration and business operations. - The opportunity to work closely with the business owner and make a meaningful impact. - A supportive and collaborative team environment. - Long-term career growth within an expanding business. - Fully remote working. LinkedIn Screening Questions - Do you have previous bookkeeping experience within a recruitment agency or recruitment consultancy? (Yes/No) - How many years of bookkeeping experience do you have? (Number) - Have you used Xero, Sage or similar accounting software in a previous role? (Yes/No) Interview Questions - Tell us about your bookkeeping experience within a recruitment business. What were your main responsibilities? - How do you ensure financial records remain accurate while managing multiple administrative responsibilities? - Describe your experience managing recruitment compliance or company compliance documentation. - Which accounting systems have you used, and how confident are you with bank reconciliations and financial reporting? - This role requires balancing bookkeeping, administration and business support. How do you prioritise your workload to ensure nothing is missed?