Proposal Specialist
Location
United States
Posted
2 days ago
Salary
0
Seniority
Mid Level
No structured requirement data.
Job Description
Proposal Specialist
Interstate Parking Company
Role Description Our Business Development team pursues competitive opportunities across both Interstate Parking and INFLOW Systems, developing high-quality proposals and presentations that help us win new business. We're looking for a Proposal Specialist who can own the proposal process from start to finish and produce polished, persuasive, and compliant submissions that set us apart. What You’ll Do: - Lead the full proposal lifecycle, including RFP analysis, compliance review, content planning, drafting, internal reviews, and final submission. - Write and edit compelling, client-focused content for RFP responses, executive summaries, project narratives, capability statements, and other business development materials. - Develop and maintain a proposal content library, including boilerplate language, case studies, project descriptions, resumes, and other reusable assets. - Manage multiple proposal deadlines simultaneously while maintaining exceptional quality and attention to detail. - Collaborate with Operations, Technology, Marketing, Finance, and Executive Leadership to gather technical information and approvals. - Design and format professional, brand-consistent proposal documents and presentations. - Identify opportunities to strengthen proposal content, improve processes, and enhance our competitive positioning. - Create sales collateral including pitch decks, one-pagers, leave-behinds, and presentation materials. - Maintain proposal schedules, compliance checklists, submission calendars, and version control throughout each pursuit. Qualifications - 3–6 years of proposal writing, proposal management, content strategy, or related experience in a B2B, professional services, or government contracting environment. - Demonstrated success producing compliant, high-quality RFP responses from kickoff through submission. - Exceptional writing, editing, and proofreading skills with the ability to communicate clearly, concisely, and persuasively. - Advanced proficiency in Microsoft Word, PowerPoint, and Excel. - Proficiency with Google Workspace, including Docs, Slides, Drive, and Sheets. - Experience with Adobe Creative Suite (InDesign, Acrobat, Illustrator), Canva, Figma, or similar design software. - Strong organizational and project management skills with the ability to prioritize competing deadlines. - Ability to work independently while collaborating effectively across multiple departments. - Experience building and maintaining proposal content libraries and documentation is a plus. - Familiarity with AI tools for research and content development while ensuring all deliverables are reviewed for accuracy and quality. Requirements - 3–6 years of experience in proposal writing, proposal management, or a related field. - Excellent writing, editing, and proofreading skills with strong attention to detail. - Strong project management and organizational skills with the ability to manage multiple deadlines. - Proficiency with Microsoft Office, Google Workspace, and document design tools. - Self-motivated team player who collaborates effectively across departments. - Experience responding to RFPs and using AI tools to improve content development is a plus. Benefits - Competitive pay, bonus opportunity, and phone stipend. - Medical, dental, and vision insurance. - 401(k), PTO, and paid holidays.
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