Title: Litigation Legal Secretary- 3621783 Location: Louisville, Kentucky, United States Job Description: Salary/Payrate: $65K-$85K Work Environment: Hybrid (4 days in office/1 WFH) Term: Direct Hire Bachelor’s degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION Our client, a highly respected, nationally recognized law firm, is seeking an experienced Legal Secretary to support its Louisville team. This position offers an opportunity to join a collaborative legal team and provide comprehensive administrative, clerical, and litigation support to attorneys and legal professionals. Key Responsibilities - Prepare, draft, edit, revise, and format legal documents, including briefs, pleadings, motions, correspondence, memoranda, reports, and other legal materials. - Manage the submission, filing, and processing of legal documents in state and federal courts, including electronic filing (e-filing) through applicable court systems. - Review, proofread, and quality-check legal documents to ensure accuracy, consistency, completeness, and compliance prior to distribution, submission, or court filing. - Maintain, organize, update, and manage physical and electronic client files, records, and case materials. - Coordinate attorney schedules, maintain calendars, arrange meetings, track deadlines, manage court dates, and schedule appointments utilizing Outlook and Milana. - Arrange, coordinate, and oversee business travel, lodging, transportation, and related logistics for assigned attorneys. - Enter, review, audit, and revise attorney time entries and timesheets, ensuring proper coding, billing classifications, and litigation-related task codes when applicable. - Prepare, process, and reconcile attorney expense reports, reimbursements, mileage submissions, and related documentation. - Provide professional, courteous, and responsive telephone support while serving as a primary point of contact for attorneys, clients, courts, vendors, and other stakeholders. - Assist with front desk coverage and receptionist responsibilities as needed. - Review, verify, and process vendor invoices, payment requests, check requisitions, and billing documentation while ensuring timely submission to accounting departments or clients. - Support billing functions through the preparation, review, editing, and submission of pre-bills, client invoices, and related billing materials. - Coordinate and manage administrative workflows, document production, and day-to-day operational support within the litigation practice. Qualifications - High school diploma or equivalent required; associate's degree, bachelor's degree, or additional post-secondary education preferred. - Minimum of five years of experience working as a Legal Secretary, Litigation Secretary, Legal Administrative Assistant, or Legal Support Professional within a law firm environment. - Proficiency with legal research, case management, and litigation support platforms, including LexisNexis, PACER, ECF, Aderant Milana, and Concur. - Strong understanding of legal terminology, litigation procedures, court rules, legal documentation, and case management processes. - Demonstrated ability to prepare, generate, edit, and manage Tables of Contents, Tables of Authorities, indexes, and other complex legal document components. - Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. - Experience utilizing document management systems, timekeeping software, database applications, e-filing platforms, and legal technology tools. - Excellent written and verbal communication skills with exceptional attention to detail, organization, accuracy, and follow-through. - Ability to prioritize competing deadlines, manage multiple assignments simultaneously, and perform effectively in a fast-paced legal environment. - Strong interpersonal skills and a commitment to providing high-quality administrative and legal support services.

Role Description We are seeking a Paralegal/Legal Assistant to support our in-house legal function. - Manage the day-to-day tracking of all client and supplier contracts. - Extract relevant legal and commercial terms from new contracts, amendments and renewals for entry into a legal management system. - Provide comprehensive administrative and substantive legal support to the legal department, assisting attorneys with contract administration, compliance tracking, legal research, and document management. - Administer legal management system and maintain organized legal files, databases, and tracking systems that enable the department to operate efficiently across global jurisdictions. - Other duties as required. Qualifications - Prior experience as a paralegal or legal assistant in a corporate or law firm environment, ideally in the technology, IP, or commercial sectors. - Experience with legal management systems (e.g. contract management systems, e-signature tools, document management systems). - Exposure to cross-border or multi-jurisdictional legal matters preferred. - Strong organizational skills with a keen eye for detail and the ability to manage multiple priorities simultaneously. - Comfortable operating in a fast-paced, lean team environment with a proactive, service-oriented attitude. Requirements - 2+ years of paralegal or legal assistant experience in a corporate setting. - Familiarity with technology law, data privacy concepts (GDPR, CCPA), and cybersecurity compliance preferred. - Experience supporting commercial contracts. - Exposure to domain industry regulations, ICANN policies, or brand protection law a plus. Education & Certifications - Associate's or Bachelor's degree required; paralegal certificate from an accredited program strongly preferred. Work Hours - Full-Time - Standard business hours (Monday–Friday), with flexibility for non-standard hours to accommodate global operations and deadlines.

• Update internal Firm systems and external client systems within the expected timeframes. • Sort, scan, categorize, label, digitally file and properly organize legal documentation. • Complete assigned work queue items in the designated timeframes. • Grasp and retain basic legal concepts and terminology that impact ability to produce accurate work product. • Assist with preparing various required items for court appearances. • Review incoming documents and disperse to appropriate parties. • Communicate professionally through various platforms: phone, email, internal/external messaging systems timely. • Timely complete all assigned trainings in the Firm LMS. • Additional duties as assigned.

• Performs legal and secretarial tasks for assigned attorney(s), with supervision and oversight from their leader • Maintains schedules and calendar for assigned attorney(s) • Composes a variety of correspondence, pleadings and various legal forms • Coordinates time and location of multi-party appearances, including depositions, arbitrations, mediations, Independent Medical Exams (IME’s) meetings and site inspections • Answers telephone calls, emails and handles client inquiries • Receives and processes incoming mail • Contacts clients, witnesses, court reporters, interpreters, claims personnel, and others to confirm scheduled appearances as instructed by assigned attorney(s) • Maintains a thorough knowledge and keeps up-to-date with court rules and legal deadlines